JA_Sole Source_Redacted.pdf

Control No: 21-RHCO-C-449

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: This requirement is for Evans Army Community Hospital (EACH). The contracting activity is the Regional Health Contracting Office - Central

(RHCO-C).

2. Description of Action: Sole Source procurement for services on government-owned

Medical Gamma Counter

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number PR: 11641397 Blanket Purchase Agreement (BPA) Number _ Order/BPA# against FSS Contract # Order # against Multiple Award IDIQ Contract Name or #

Order # against a single award IDC Contract

Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds:

FY: 22

Name of Proposed Contractor(s) and Address:

PerkinElmer Health Science Inc.

710 Bridgeport Avenue Shelton CT 06484-4794

(203) 944-4983

Brand Name Buy: Yes No

3. Description of Services or Supplies: Evans Army Community Hospital (EACH), Fort Carson, Colorado has a requirement for an on-site maintenance service contract.

The contractor shall provide their Maintenance Service Contract to include all resources, labor, travel, transportation, parts, materials, equipment, and management necessary to keep the medical equipment in good operating condition and to perform all scheduled and unscheduled maintenance of the PerkinElmer gamma counter. This non-personal services maintenance contract shall cover the repair, PM, calibration, and exchange services according to the Manufacturer’s specifications for the equipment.

Period of Performance:

Base year: 1 October 2021 to 30 September 2022 plus 2 options Option 1: 1 October 2022 to 30 September 2023 Option 2: 1 October 2023 to 30 September 2024 Estimated Total Value: $ 21,396.00

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

PerkinElmer Health Science, is the sole -authorized and certified supplier of parts and services for the PerkinElmer gamma counter. All replacement parts manufactured or marketed by PerkinElmer are compliant with original equipment manufacturer specifications. Maintenance Service, Software, Licenses and Repair Parts are proprietary and available only through PerkinElmer. To perform necessary maintenance service, licensing and repairs to ensure that optimum operation and efficiency of the equipment is maintained, and that proper functioning of the equipment conforms to the OEM standard specifications. Distributors are not utilized.

b. The gamma counter manufactured by PerkinElmer is used to detect and monitor gamma radiation in patient rooms, which is critical for patient and staff safety. The detector ensures the levels of gamma radiation is not elevated. The gamma counter also requires annual preventative maintenance and calibration to ensure compliance with policies and regulations. Our bio-med technicians do not have the training or certification to perform this. Without the service agreement, patient and staff safety would be greatly compromised. Additionally, repairs and services may exceed the GPC limit, resulting in lengthy one-time service contracts.

6. Publicizing Contract Actions:

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required XX Action is a brand name restriction, under $25K, no posting required

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B)

FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Based on market research and by the nature of the proprietary service, PerkinElmer is the sole manufacturer and service provider for PerkinElmer equipment. It is recommended that this requirement be a sole source award to PerkinElmer Health Sciences, Inc.

8. Other Facts: Previous Contract or Purchase Order Number: W81K00-17-P-0221 Previously Competed N/A Previous authority for less than Full & Open Competition: N/A

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon the IGCE and historical data on similar services.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Emerita Torres Date:

Title: Contracting Officer

Signature:

28 May 2021

TORRES.EM

ERITA.1017

361771

Digitally signed by

TORRES.EMERITA.1

017361771 Date: 2021.05.28 10:03:31 -05'00'