JA Sole Source FAR Part 13.5 (JUL2023).pdf

CUI

Sole Source Justification Document Under FAR 13.501

Prepared by:

Typed Name: Monique Brinson DSN: 334-271-7369

Title: Contract Specialist Date: 10 July 2024

E-mail: monique.e.brinson.civ@army.mil

Contracting Officer:

Typed Name: Amelia Davis DSN: 334-274-6319

Date Reviewed: 10 July 2024

E-Mail: amelia.p.davis.civ@army.mil mailto:monique.e.brinson.civ@army.mil mailto:amelia.p.davis.civ@army.mil

Sole Source Justification Document Under FAR 13.501

1. Contracting Activity: NGAL-PFO-PC

2. Description of Action: Approval is for a new contract, Firm-Fixed Price. Type of funds utilized is Operation and Maintenance (O&M), Army.

3. Description of Supplies/Services: This requirement is for Rockwall Maintenance for the Recruiting and Retention Battalion.

Delivery Date: August 2024

Estimated Total Value: $35,000.00

4. Authority Cited:

10 U.S.C. 2304c(b)(3) as implemented by FAR 16.505(b)(2)(i)(C) – The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

5. Reason for Authority Cited: This action requires the use of the authority FAR 16.505(b)(2)(i)(C) because this action is used on a sole source basis. Vertical Reality MFG INC provided the service for 1 year.

(a). All awardees were given a fair opportunity to be considered the service. The previous award was issued in August 2024. This is the 3rd time this exception is being used for this Rockwall Repair. The requirement continues due to a need for Rockwall’s to be repaired.

It would be beneficial for the current Contractor to repair the Rockwall’s.

6. Efforts to Obtain Competition: A Determination Not to Advertise was done due to the time constraint for the delivery. A verbal call was made to the vendor on 7/10/202.

a. Effective competition. Effective competition not expected for this acquisition.

b. Subcontracting competition. Effective competition not expected for this acquisition. Current acquisition does not apply.

7. Actions to Increase Competition: The contracting officer shall ensure that commercial items are acquired to the maximum extent practicable, statements of work are not unduly restrictive, and specifications are not unnecessarily detailed. In addition, the contracting officer shall take appropriate steps to ensure that the acquisition team works collaboratively and applies their respective skill sets to understand the market for the requirement, including how industry is structured, potential cost drivers, and the extent of potential competition.

8. Market Research: This is not a new requirement. Historical data shows this requirement has existed for years. Vertical Reality MFG INC located in Miami FL is Small Business. They have several companies located throughout the United States that have successfully provided the required services to the Alabama National Guard for years.

Vertical Reality MFG INC is awarded the contract due to time constraint and it is the only vendor that can repair the Rockwall’s. Because of this, the requirement was turned into a sole source acquisition.

9. Interested Sources: To date, no other sources have written to express interest in this acquisition.

10. Other Facts:

a. Procurement history. Previous requests for service have been fulfilled through competitive and sole source. The decision not to advertise has been based on the short notice and the time constraint in which the supplies were needed. Below is a list of Contract numbers, and dates for the following vendor.

Name Contract Number

Contract Date

Dollar Value Competitive

Vertical Reality MFG

INC

W912JA-

23-P-0054

24 Aug

$31,928.23 Sole Source

Vertical Reality MFG

INC

W912JA-

22-P-0034

15 Sep

$25,546.08 Sole Source

b. Other facts. Previous market research conducted indicated that Vertical Reality MFG is the only company that can repair the Rockwall’s. Vertical Reality MFG INC possessing the capability for the requirement of the services for the Rockwalls. The forthcoming award (W912JA-23-P-0054) has been indicated as a sole source.

11. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: David Taylor Requirement Owner

12. Fair and Reasonable Cost Determination:

The current vendor Vertical Reality has verbally agreed to provide the service at the quoted price. Because this is a reoccurring service for the repair of Rockwall’s from a sole source vendor, the Contracting Officer has determined that competition will not result other than this sole source action. For this reason, the Contracting Officer has determined that the cost to the Government for this contract action is fair and reasonable.

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Amelia Davis Contracting Officer