JA - Single Source Tubing Mandrels - CO signed.pdf

Single Source Justification (Simplified Acquisition)

CONTROLLED UNCLASSIFIED INFORMATION

April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 1April 2021 CONTROLLED UNCLASSIFIED INFORMATION Page 1 of 1

Section A: General Contract Information

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Contracting Activity: 49 CONS/PKA

Project/Program Name: PHI 420 Tube Bender Mandrels

Purchase Request / Local ID Number: PR #

Estimated Contract Cost (including Options): $21,736.20

Section B: Description of the Supplies/Services Required

Require new tubing mandrels of various sizes for PHI model 420 tube bender. We have two PHI model 420 tube benders, both of which require new mandrels and are our only way of bending aircraft tubing.

Section C: Justification for Soliciting from a Single Source or Brand Name

PHI is the only company that manufactures mandrels for the PHI model 420 tube bender. All quotes received came from PHI authorized distributors. PHI stated that they do not release blueprints or diagrams of any parts used on their equipment and therefore any company claiming to sell compatible parts for their equipment would be machining the parts based on the companies own measurements. Any parts purchased outside of authorized PHI distributors could cause damage to the machine or the aircraft parts being manufactured and would void any remaining warranties on the equipment. It would not be feasible to replace the PHI tube benders in search for alternative parts as we currently have two PHI tube benders in shop and replacing the entire units would cost in range from $130K-$700K a piece for new units and all hardware depending on if the units were manual benders or hydraulic. In addition many units require specialized training that is at additional cost to send out representatives from the manufacturer and would limit our manning capabilities as members PCS in and out of the section.

Section D: Efforts to Obtain Competition

No other companies were able to provide a quote except for PHI. The only way I was able to obtain the three quotes required was to get the PHI representative to tell his other distributors to send quotes to me which of course had there mandatory mark up included.

Section E: Steps to Preclude Future Single Source or Brand Name Awards

In the future, the 49th EMS Aircraft Structural Maintenance section will make efforts to conduct early planning with requiring activities in order to identify requirements early in decision stages in order to avoid acquisition concerns and adverse mission impact.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

17-Jun-2024

Typed Name and Rank/Grade of Contracting Officer

SSgt Stallings, Jacob, T.

Signature of Contracting Officer

Single Source Justification (Simplified Acquisition) April 2021 Page of Section A: General Contract Information Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Section B: Description of the Supplies/Services Required Section C: Justification for Soliciting from a Single Source or Brand Name Section D: Efforts to Obtain Competition Section E: Steps to Preclude Future Single Source or Brand Name Awards Section F: Contracting Officer's Determination I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

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