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VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-21-AP-4658

Contracting Activity: Department of Veterans Affairs (DVA), Regional Procurement Office- East(RPOE), Network Contracting Office 4 (NCO4) provides contracting support for the Coatesville VA Medical Center, 1400 Blackhorse Hill Road, Coatesville, PA 19320.

Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This contract is to provide a Brand Name requirement, Welch Allyn Connex system, for the Coatesville VAHCS. This service agreement consists of server software, connectivity licensing, and service support for the Welch Allyn Connex system for the Coatesville VAHCS.

This agreement will last through FY22.

Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This is a Brand Name requirement, only the Original Equipment Manufacturer (OEM) or authorized reseller can provide this service. The Welch Allyn Connex vitals documentation system utilizes proprietary software, licensing, and equipment that are not accessible or provided by anyone except for Welch Allyn or its authorized distributors. In addition, software updates, upgrades and parts must all be fully functional with the equipment. Introduction of foreign software, components and parts will decrease the functionality of the equipment or make it unusable. The Welch Allyn software and licensing is the only one capable of providing all the necessary services to properly maintain the system.

Description of market research conducted and results or statement why it was not conducted:

Market research was conducted. A sources sought was posted on 9/5/2021 and expired on 9/15/2021. Only one response was received and that response was not considered valid.

The OEM confirmed that the service can only be obtain directly through them or an authorized reseller.

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106- 1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief

NCO 4 Contracting Officer

Services 4 Branch Chief, NCO 4