JA_Redacted.pdf

•N

. FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION I PROCUREMENT SECTION

JUSTIFICATION AND ApPROVAL (J&A) FOR OTHER THAN

FULL AND OPEN COMPETITION

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION IN ACCORDANCE WITH 41 U.S.C. 3304 (A) (1)

Requisition Number: SHOP-PR-24-002567/SHOP-PR-24-000804-MOD1/SHOP-PR-24-002824/

SHOP-OY-24-000429

Date: 07/17/2024

Estimated Contract Dollar Value:

1. Identification of the agency and contracting activity.

The u.s. Department of Justice, Federal Bureau of Investigation (FBI), Professional Services Acquisition Unit, has prepared this justification for other than full and open competition for Professional Management Support Services on behalf of the Directorate of Intelligence (01), Counterintelligence Division (CD), Criminal Investigative Division (CID), and Office of Private Sector (OPS).

2. The nature and/or description of the action being approved,. i.e., sole source, limited competition, establishment of a new source, etc.

The proposed action will be a sole source, firm fixed price (FFP),twelve (12) month bridge contract with Intellibridge to ensure there is no gap in service. The current FFPcontract number is 15F06719F0004370.

The twelve (12) month bridge contract will be issued under the new contract number 15F06724C0000867 with a one-year period of performance for an estimated contract value of

3. A description of the supplies or services required to meet the agency's needs.

The requirement is to provide professional management support services at FBI and DOJ facilities in the Washington, D.C. metropolitan area for a twelve (12) month period. This will allow OPSto continue its mission without fail.

The contractor shall provide personnel with the specialized skills and experience necessary to provide comprehensive support for OPS,CD,CID,and 01. These skills include the following labor categories:

• Senior Communications Specialist

• Senior Visual Communications Specialist

Attachment M - J&A Guide & Template Version 2.6 Page 1

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION I PROCUREMENT SECTION

JUSTIFICATION AND ApPROVAL (J&A) FOR OTHER THAN

FULL AND OPEN COMPETITION

• Conference Planner/Coordinator

• Program Manager/Senior Requirements Analysts

• Requirements Analysis and Data Support Manager

• Portal/SharePoint Content Manager

• Relationship Manager

• ResearchAssistant

• Program/Business ProcessSpecialist

• Senior Data Engineer

4. The statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.3304 (a)(1) as implemented by the Federal Acquisition Regulation (FAR)Subpart 6.302-1entitled, "Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements."

Procedures in FARsubpart 13.5 were used in accordance with 41 U.S.c. 1901.

5. Demonstrate the unique qualifications of the proposed contractor or the nature of the action requiring the useof the authority.

Due to the lack of continuity for the above stated services, a proposed sole source twelve

(12) month bridge, is necessary. With the expiration of the 51A5BPA, new market research revealed it may be in the Government's best interest to procure the required services through various contract vehicles including the APSSBPAand the new ITS552BPAwhich was recently awarded. However, there is insufficient time to create new requirement documents specifying which services fall under different contracts, allow vendors to develop adequate responses for government internal reviews, and approvals required to award new TOs under the contracts without a lapse in service.

This limited term (twelve month) bridge contract will serve as a stopgap measure to continue vital services until a new contract can be competitively awarded. Intellibridge is uniquely qualified to provide continuity of services as they already have personnel with the required clearances and knowledge of the program needs.

If a bridge is not put in place, this lapse in required support services would have an adverse impact on operations of OP5, 01,CIDand CD.A lapse in service would impact each division by losing vital administrative, analytical, and ongoing mission support.

Attachment M - J&A Guide & Template Version 2.6 Page 2

FINANCE AND FACILITIES DIVISION I PROCUREMENT SECTION

JUSTIFICATION AND ApPROVAL (J&A) FOR OTHER THAN

FULL AND OPEN COMPETITION

6. A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by Subpart 5.2 and, if not, which exception under 5.202 applies.

A notice of intent to sole source was posted on, August 20, 2024, on 5AM.gov, and no responses have been received to date. These sources will be taken into consideration as part of the market research for the competitive acquisition that will follow. Additional notices may be posted during the continued market research to identify competitive solutions for the next contract(s) such as requests for information to AP55 and IT5552vendors as well as G5A.

7. The anticipated dollar value of the proposed acquisition, including options if applicable, and a determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The total estimated cost for this contract is The Contracting Officer shall utilize one or more of the methods available in FAR 15.404-1(b)(2) to determine price fair and reasonable such as comparison to historic pricing, commercial price lists, and the independent

. government cost estimate (IGCE).

8. A description of the market research conducted and the results.

Market research was conducted during March to June of 2024 which is within the last 18 months in accordance with FAR1O.002(b)(1).

Current market research was based on the acquisition history of the requirement, the market research developed for the current contract, and historical pricing data of same and/or similar contract requirements. There are potential services identified on the AP55 BPA(4 large businesses and 6 small businesses) as well as the IT5552 BPA(31 large and 64 small businesses) that could potentially provide portions of the required services.

However, due to this action being for a bridge, it has been determined to award a sole source contract to the incumbent. This is the best course of action because they can provide immediate support until a recompete is completed.

9. Any other facts supporting the use of other than full and open competition.

None.

Attachment M - J&A Guide & Template Version 2.6 Page 3

FINANCE AND FACILITIES DIVISION I PROCUREMENT SECTION

JUSTIFICATION AND ApPROVAL (J&A) FOR OTHER THAN

FULL AND OPEN COMPETITION

10. A listing of any sources that expressed a written interest in the acquisition.

The notice required by FAR 5.201 has been posted, and no responses have been received to date. These sources will be taken into consideration as part of the market research for the competitive acquisition that will follow.

11. A statement of any actions the agency may take to remove or overcome any barriers to competition if subsequent acquisitions are anticipated.

As indicated above, this bridge is being executed to ensure continuity of services while the competitive acquisition for these services is being completed. The market research that has been initiated for these services confirm competition exists. Based upon the additional time needed to complete a competition, this sole source acquisition is necessary to avoid a gap in services and ensure continuity.

Attachment M - J&A Guide & Template Version 2.6 Page 4

•:s:

FINANCE AND FACILITIES DIVISION I PROCUREMENT SECTION

JUSTIFICATION AND ApPROVAL (J&A) FOR OTHER THAN

FULL AND OPEN COMPETITION

Reviews and Approvals ($SM to $lSM)

Requestor:

I certify that the facts and representations under my cognizance, which are included in this justification, and which form a basis for this justification, are complete and accurate.

Signature Date

Contracting Officer:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature Date

Reviewed by:

Unit Chief/Team Supervisor:

Team Lead Contracting Unit:

Signature Date

Unit Chief Contracting Unit:

Signature Date

Approved by:

Competition Advocate:

Signature Date

Attachment M - J&A Guide & Template Version 2.6 Page 5

09/13/2024

09/13/2024

09/13/2024

09/13/2024