JA REDACTED 25QA012 DPG 3.4.25.pdf

CUI//SP-PROCURE//FEDCON

Control No: FY25-10

CUI//SP-PROCURE//FEDCON

Apr 2021

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: Mission Installation Contracting Command—Dugway Proving Ground, Utah

2. Description of Action:

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number ______________

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract

Name or #______________ Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds: RDTE

FY: _2024-2025_______

Name of Proposed Contractor(s) and Address:

Cerex Monitoring Solutions, LLC 1816 Briarwood Industrial Ct., Suite D Atlanta, GA 30329

Brand Name Buy: Yes No

3. Description of Services or Supplies: This requirement is for purchase and delivery of a 1 each Portable Shepherd FTIR Gas Analyzer Spectrometer and 2 each UV Hound UV-DOAS Multi-Gas Analyzer Spectrometers. Estimated amount $149,985.00

Items To Be Purchased:

1 Each Shepherd FTIR Gas Analyzer Spectrometer including:

Stirling engine, cryocooled, military-grade infrared detector High resolution spectrometer capable of 0.6 wavenumber resolution performance Multipass gas cell achieving pathlengths of 20 meters Real-time low PPB level monitoring of hundreds of gases (user selectable)

CUI//SP-PROCURE//FEDCON

Apr 2021

Portable, ruggedized configuration usable in field conditions

2 Each UV Hound UV-DOAS Multi-Gas Analyzer Spectrometers including:

Temperature controlled High Resolution UV Spectrometer Touch Screen User Interface

Internal optical path length up to 20 meters Portable, ruggedized system for field testing Monitors benzene and gases at low PPB levels within seconds Data outputs rates from 15 seconds to 5 minutes

Quantity of Supply: (3) Total Spectrometers Total Value (Est): $ 149,985.00

4. Authority: Select the appropriate authority below:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

The Chemical Test Division (CTD) at Dugway Proving Ground (DPG), Utah, requires Life Cycle Replacement (LCR) of aging Gasmet DX-4000 Fourier-Transform Infrared (FTIR) analyzers, many of which are nearing 20 years of age. The CTD routinely utilizes FTIR analyzers during testing to monitor vapor concentrations of toxic industrial chemicals (TICs), chemical agent and chemical agent simulants, nerve agents, and in Compact Vapor Chemical Agent Detector (CVCAD) testing. It is imperative to CTD and DPG that analyzers be able to accurately and consistently record results as a mission essential requirement.

Cerex products are wholly self-contained, inclusive units consisting of analyzer, computer, and internal vacuum pump that does not require an external nitrogen purge.

Current Gasmet FTIR spectrometers require an external computer, five connector cables, and an external pump for operation, which significantly increases test setup time and complexity. Additionally, the Cerex units are fully portable and ruggedized for use in field conditions (not just laboratory testing) expanding testing capability and accessibility.

The integrated system is patented by Cerex and utilizes superior proprietary technology, intellectual property, and engineering of each unit. The spectrometers will vastly improve the current capabilities of the CTD field referee group, increasing accuracy and viability of testing results and contributing to the success of the overall mission. The consolidated design not only saves operational costs and complexity upfront, but ongoing cost savings will be substantial as well. As time and testing continues, the benefit to the Government will increase.

CUI//SP-PROCURE//FEDCON

Apr 2021

Impact to Mission if highest quality product not procured:

The patented capability of the Cerex spectrometers provide distinctive technology, portability, and high capability of chemical monitoring results unique to the commercial market. It is critical that the highest quality products be used for CTD testing in order to meet mission requirements. Cerex Monitoring Solutions, LLC, is the only reasonably available source of the above products.

Cost Impact: As repair of existing systems is no longer viable due to age and use, LCR with new units is vital.

Time/labor Impact: Old units have become inoperable and are due for LCR. In addition, using a fully integrated, self-contained unit will save manpower hours in setup and operational costs, yielding long-term savings.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at FAR

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A) unless:

Action is NOT a brand name restriction and is under $250K, no posting required.

Action is a brand name restriction, under $25K, no posting required.

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

7. Market Research:

Extensive internet searches of portable FITR multi-gas spectrometers with salient characteristics were conducted by the Contract Specialist (KS). KS also researched required Government sources including GSA, Unicor, and AbilityOne. FPDS contracts were examined and PCF cabinet searches were made for previous buys and similar products. KS contacted potential manufacturer, who confirmed that product specifications were patented and only available commercially through their company.

The manufacturer confirmed that multiple resellers and distributors were available who were small businesses. This will be solicited as a small business set-aside with brand-name restriction.

CTD chemists are continually researching sources of information and services to enable the CTD field referee group to conduct effective and reliable chemical testing. Market research consists of internet research, literature reviews, discussions with vendors, participating in industry events, virtual trainings and conferences, and other professional resources. If the CTD identifies a similar capability, every effort will be made to compete it to the maximum extent possible.

8. Other Facts: A Sources Sought Notice was posted on SAM.gov, with several small business vendors responding.

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Apr 2021

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Dr. Richard Phan Branch Chief

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated price to the Government for this contract action will be fair and reasonable based upon previous procurements of similar products, historical data, and published price lists.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Paul E. Frailey Contracting Officer