JA__Redacted_09.04.2024.pdf

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Control Number: JA-24-06-1578

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Source Selection Information - See FAR 2.101 and 3.104-4

JAN 2024

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

1. Contracting Activity: U.S. Army Medical Research Acquisition Activity (USAMRAA), 808 Shreider Street, Fort Detrick, MD 21702-5014

2. Description of Action: The purpose of this requirement is for a comprehensive Preventative Maintenance Service contract that incorporates both hardware and software services for USAMRIID’s Hamilton NGS Star Liquid Handling Robot (SN:D922). This is a Government owned item of equipment currently being employed by our Molecular Biology branch which, handles a substantial amount of genomic analysis and time-consuming assays in the ongoing research and development of therapeutics and other disease fighting compounds. The requirements are 1) The contractor must provide preventative maintenance and repair for all hardware within a prescribed timeframe to ensure full operability, and to mitigate potential delays resulting from maintenance shortfalls, and 2) the contractor must provide equipment software maintenance and software updates on an “As Needed” basis to ensure full functionality and operability of the equipment. The contracted service will be performed at USAMRIID, Fort Detrick, Maryland.

Nature of Requirement

New Requirement Purchase Order Blanket Purchase Agreement (BPA) Order against BPA # Click or tap here to enter text.

Order against Multiple Award IDIQ Contract # Click or tap here to enter text.

Order against Single Award IDIQ Contract # Click or tap here to enter text.

Order against FSS Contract # Click or tap here to enter text.

Follow-on Requirement to Contract/Order # Click or tap here to enter text.

Modification against existing Contract/Order #Click or tap here to enter text.

Contract Type

Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid Click or tap here to enter text.

Controlled by: Defense Health Agency (DHA) Controlled by: USAMRAA CUI Category(ies): Source Selection Limited Dissemination Control: FEDCON Point of Contact (POC): Emily O’Hara (301)619-9599

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Funding

Operations & Maintenance (O&M) Research, Development, Test & Evaluation (RDT&E) Other – Non-Army Funds

Fiscal Year: FY24

Name of Proposed Contractor(s) and Address Hamilton Company 4970 Energy Way Reno, NV 89502 Ph: 775-858-3000

3. Description of Services or Supplies: Preventative maintenance and services for USAMRIID’s Hamilton NGS Star Liquid Handling Robot (SN:D922) to support a substantial amount of genomic analysis and time-consuming assays in the ongoing research and development of therapeutics and other disease fighting compounds. A (5) year (Base Year + 4 OYs) contract is needed to ensure continued operability over the timeline required to develop new therapeutics and compounds for treatment of diseases.

Delivery Date: 8/31/2024

Total Estimated Value:

Period Start Date End/Required Delivery

Date Estimated Value

Base Period 8/31/2024 8/30/2025 Option 1 8/31/2025 8/30/2026 Option 2 8/31/2026 8/30/2027 Option 3 8/31/2027 8/30/2028 Option 4 8/31/2028 8/30/2029

Total Estimated Contract Value:

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name, or industrial mobilization).

Or

FAR 16.505(a)(4) Items Peculiar to One Manufacturer FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

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5. Reasons for Authority Cited:

USAMRIID currently has a contract in place (W81XWH-21-F-0183) with Goldbelt Frontier LLC which, subsumes the Hamilton NGS Star Liquid Handling Robot for the requisite preventative maintenance and services. However, Hamilton Company has proprietary ownership of the software, the contractor is restricted to servicing only the hardware aspects of the equipment for which, the contract leverages Hamilton Company as a third-party vendor to execute the hardware maintenance. As a result, the equipment has not had a software update/maintenance since the machine was installed and the warranty expired on 10 January 2024. This lack of software maintenance has significantly degraded the instrument’s functionality. Establishing a contract with Hamilton Company will streamline the currently fragmented service requirements, afford access to proprietary software updates and services, while conserving Government resources in a fiscally constrained operational environment.

6. Publicizing Contract Actions:

The public display and synopsis requirements of FAR 5.101 and FAR 5.203:

Apply and will be followed.

Do not apply due to the contract action falling below the threshold in FAR 5.101(a)(1).

Do not apply due to the following exception: FAR 5.202(a) Enter applicable exception from

FAR 5.202(a).

Brand-Name justifications in accordance with FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A):

Not applicable Brand-name justification will be posted with the solicitation Action is a brand-name restriction in accordance with FAR 16.505 and under $30K, no posting required.

7. Market Research:

Market Research conducted in accordance with FAR Part 10 was multifaceted and was undertaken to ascertain 1) if the requirement meets the FAR definition of a Commercial Service and 2) if two or more small businesses exist that can meet the Government’s requirement.

Market Research examined if the required services met the FAR definition of a commercial service, which is services of a type offered and sold competitively in substantial quantities in the commercial marketplace. Market Research determined that the required service could be procured as a commercial service, and therefore does meet this definition and is commercially available; thus, standard commercial terms and conditions will apply.

USAMRIID representatives are aware that the marketplace for such services is limited by the number of companies that could potentially respond to this requirement. USAMRIID is not aware of any laws or regulations unique to this service. They are not unaware of available services that require recovered materials and that are energy efficient and there are no accommodations that need to be considered for entry into the service location. Based on our assessment the typical standard service timeframe for this requirement is three (3) to five (5) years.