JA_OVER_SAT - Animal Per Diem - VAAAHCS.pdf

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-20-AP-2407

1. Contracting Activity: Department of Veterans Affairs, VISN 10, 506 Ann Arbor VA Medical Center, Research Service. NCO 10; 2237 506-20-3-1370-0096, 506-20-3-1350-0167.

2. Nature and/or Description of the Action Being Processed: This procurement is for the Unit for Laboratory Animals Medicine (ULAM) at the University of Michigan to provide housing, feeding, and care for the research animals designated for VA research projecs. This will be a firm fixed price awarded as an IDIQ contract. Task orders will be awarded to separate projects, which have their own control point. This will renew a new five year contract, which will replace the previous expiring contract, VA251-15-D-0057. Total amount for this acquisition is estimated at $372,701.33.

The ceiling amount for this IDIQ contract will be set at $500,000.00.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This acquisition is for housing and care of laboratory animals. This monitoring of the animals will include watering, feeding, health checks, bedding, and housing. Care is to be provided seven days a week to include all holidays. Care for the animals are to be conducted in accordance with Office of Laboratory Animal Welfare (OLAW) and United States Department of Agriculture (USDA), and Association of Assessment and Accreditation of Laboratory Animal Care (AAALAC). The rates are broken down by animal type and rate per day.

4. Statutory Authority Permitting Other than Full and Open Competition: This sole source acquisition is to the University of Michigan, who has the resources to provide services in accordance with the Statement of Work. Regents of University of Michigan is a medical affiliate to the VA Ann Arbor Healthcare System.

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): As mentioned in paragraph 4, Regents of the University of Michigan is a medical affiliate. The university has a laboratory for housing research animals and is licensed by AAALAC, which also operates year round, seven days a

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018 week in support of their own research projects. The laboratory is located at the research campus for the University of Michigan and is within 15 minutes of the Ann Arbor VA Medical Center if the animals need transported to the medical center. The VA also has leased space located on the University of Michigan research campus.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A notice of intent to sole source was posted on Beta Sam on 4/16/2020 announcing the intent to sole source.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Rates found online posted by the University of Michigan and Ohio State University were compared online. Per diem rates are set by the National Institutes of Health (NIH). Each university sets additional charges differently. Ohio state charges by the cage where University of Michigan charges 29% IDC rate. Overall, it is found that the VA receives a lower rate from the University of Michigan compared to what is posted online for additional charges and for what is posted by Ohio State University.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted using internet search to compare laboratory rates posted online by the the University of Michigan rates to another University. Rates were found on the internet for Ohio State University. The per diem rates per animal type is set by the NIH.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: University of Michigan is a medical affiliate and authorized for medical services under 38 U.S.C 8153(a)(3)(A).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Only the medical affiliate, Regents of the University of Michigan. No other email was received as a result of the notice of intent to sole source post.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The authorization for sole source to medical affiliate will be reviewed to ensure authorization is still in place and not changed or expired.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jessica D. Bryant Date Contracting Officer Representative Research Services, VAAAHCS

Jessica D. Bryant 1030849

Digitally signed by Jessica D.

Bryant 1030849 Date: 2020.06.19 14:40:14 -04'00'

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Christopher D. Gundy Date Contracting Officer

NCO 10