JA Open Market OVER SAT - Nurse Call REDACTED.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 09 Page 1 of 3 Original Date: 03/22/11 Revision 09 Date: 04/17/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C263‐21‐AP‐2947

1. Contracting Activity: Department of Veterans Affairs, Network 23 Contracting Officer (NCO 23), 4801 Veterans Drive, Saint Cloud, MN 56303

Organization Activity: Department of Veterans Affairs, Saint Cloud VA Health Care System, 4801 Veterans Drive, Saint Cloud, MN 56303

2237 Number: 656‐21‐3‐1003‐0222

2. Nature and/or Description of the Action Being Processed: A Firm‐Fixed purchase order for the supplies and installation to upgrade the Rauland‐Borg Responder 5000 Nurse Call System.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Supplies and installation to upgrade the Rauland‐Borg Responder 5000 Nurse Call System to include the following:

1 each‐ Software (to include Telephone Interface and Reports Manager)

26 each‐Main System Controller (Part Number: RMKMSC)

44 each‐Power Supply with Battery Backup 36V DC (Part Number: R5KMPR36)

18 each‐R5K 8‐Port Switch (Part Number: R5KMP8PRT)

26 each‐L‐Net to K‐Bus Adapter (Part Number: R5KL2KA)

20 each‐Fiber Optic Adapter Module (Part Number: 351006)

42 each‐R5K VoIP Nurse Console (Part Number: R5KCONS)

Installation to include the following locations o Saint Cloud Location

Building 1 Building 3 Building 28 Building 29 Building 48 Building 49 Building 50 Building 51 Building 115 Building 116 o Brainerd Location o Alexandria Location

Period of Performance: 180 days ARO

Estimated Cost: [Redacted]

OFOC SOP Revision 09 Page 2 of 3

Revision 09 Date: 04/17/2020

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302‐1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302‐2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302‐3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302‐4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302‐5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302‐6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302‐7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The St. Cloud VA Health Care System currently has a Rauland 4000 Nurse Call System throughout their facilities. This requirement is to upgrade the current system to a Rauland‐Borg Responder 5000 Nurse Call system. This requirement includes an upgrade the headend equipment to the Rauland‐Borg Responder 5000 series. This new headend equipment must be compatible with the existing system. Only the equipment identified in section 3 above is compatible with the system that is already in place.

In addition, VISN 23 has awarded a contract for a Vocera system to be installed in Buildings 48, 49, 50 and 51. The Vocera system will provide nursing functions in the extended care buildings and can only interface with the Rauland 5000 Nurse Call system.

Beacon Communications, LLC is the sole authorized and certified Rauland‐Borg Health Care Distributor in the St. Cloud VA Health Care System’s geographical area, and therefore the only source to provide this required upgrade to the existing system.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The St. Cloud VA Health System has a Rauland 4000 system already in place.

Only the supplies and services identified in section 3, are compatible with the current system to allow for this upgrade.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: A comparison will be made to the prices found reasonable on previous purchase IAW FAR 13.106‐3 (a)(2)(ii).

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The Vetbiz Registry was search using NAICS code 334290 which returned 202 results. Beacon Communications, LLC is the sole authorized and certified Rauland‐Borg Health Care Distributor in the St. Cloud VA Health Care System’s geographical area, and therefore the only source to provide this required upgrade to the existing system. In addition this justification and approval will be posted on the Contract Opportunities portion of beta.SAM.gov.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

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Revision 09 Date: 04/17/2020

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: If in the future additional upgrades are needed, the government will conduct market research to see if additional source are available, and if additional sources can be found any future requirements will competed.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

_[Signature Redacted]____________ 5/4/2021________________ William Rosendahl Date General Engineer Saint Cloud VA Health Care System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Andrea Harter Date Contracting Officer Network 23 Contracting Office

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Jameson Schwartz Date Branch Chief Network 23 Contracting Office