JA Omnicell_signed_Redacted.pdf

Control No: 21-RHCO-C-154

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified Acquisition Threshold

Contracting Activity: Regional Health Contracting Office - Central, Fort Sam Houston, TX

Description of Action:

Nature: New Requirement XX Follow-on Requirement

Contract Vehicle: X Purchase Order Number 0011561711 Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________ Order #_______ against a single award IDC Contract Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: XX Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: XX Operations & Maintenance, Army (OMA) Other Funds: ________

FY: 21

Name of Proposed Contractor(s) and Address:

Omnicell, Inc.

590 E. Middlefied Road Mountainview, CA 94043

Brand Name Buy: XX Yes No

3. Description of Services or Supplies:

This request is for non-personal services for replacement parts, software updates/upgrades, remote diagnostics, telephone support, and on-site support for Omnicell medical supplies and pharmaceuticals automated dispensing cabinets for William Beaumont Army Medical Center. This system is an enterprise wide system that is utilized for dispensing all medical supplies and pharmaceuticals throughout William Beaumont Army Medical Center. Patient safety is a primary concern that requires the use of an automated system to track patient clinical profiles and nursing transactions based on their scope of practice and pharmacy accuracy in medication management.

Period of Performance: 1 December 202 to 30 November 202 Total Value: $ 200,751.96

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

XX FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1) Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

a. WBAMC currently owns and operates the Omnicell Medication Management System equipment throughout the military treatment facility in support of direct patient care and has a continuing need for maintenance and service of the equipment. The Omnicell Medication Management System is proprietary and manufactured by Omnicell, Inc. The company currently has no authorized 3rd party or subcontracted service providers due to the proprietary nature of the equipment and supported software. This contract will provide dedicated services specifically for the Government-owned Omnicell equipment. Omnicell, Inc. is the OEM for this equipment, and has no authorized distributors or partnerships at this time. They do not have any third party service provider agreements in place and do not provide biomedical engineer service training. As such, they are the only company capable of providing qualified service technicians to maintain and repair the equipment. This contract will provide dedicated services specifically for the system in question. Only authorized Omnicell services will be allowed which are compatible with the Government owned Omnicell equipment.

b. The use of any other service providers could result in lowering the standard of care provided and cause delays in access to healthcare. OmniCell, Inc. is only authorized vendor that can provide requested maintenance services and OEM parts on the medication management system.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, XX apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required XX Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Market research was conducted to determine the extent of competition available. A search on the Small Business Administration website, with and without the NAICS code 811219, using keywords “Automated Dispensing”, “Medical Dispensing”, and “Medication Cabinet”, returned one result totally unrelated to the requirement. Market research revealed the maintenance service is available on GSA, SIN 65 II A, Category A-92, Medication and Supply Packaging and Dispensing Equipment. There have been no confirmed competitors for this maintenance service other than the OEM, Omnicell, Inc.

8. Other Facts: This service was previously procured under contract W81K00-20-F-012 as a sole source procurement. The equipment is government-owned and the only service provider, Omnicell, holds the proprietary information. Until such time Omnicell releases the proprietary service of this equipment or the government replaces the equipment; Omnicell continues to be the sole provider for services, parts and software.

A notice of intent will be posted to beta.sam.gov.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date:

Title:

Signature:

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10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon market research and previous award history.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Emerita Torres Date:

Title: Contracting Officer

Signature:

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