JA FY19 LBFMS IDIQ Ceiling increase_signed_Redacted.pdf

Justification and Approval For Other than Full and Open Competition

Plan ID Number: 2024-CFO-0056

Form Updated 4/14/2023

Justification & Approval

As a legislative branch agency, the Library is subject to the competition and advertising requirements of 41 U.S.C. § 6101. Like the Competition in Contracting Act and the FAR, 41 U.S.C. § 6101 does not require competition when a contracting officer certifies that only one source or brand-name item is available, when dictated by public exigency, or when otherwise authorized by law.

This document sets forth the justification and approval for award of a contract or order by means providing for other than full and open competition per 41 U.S.C. § 6101, LCR 7-210, and, as applicable, FAR 6.302, FAR 13.106-1, FAR 8.405, and FAR 16.505. Contracting without competition shall not be justified on the basis of a lack of advance planning or concerns related to availability of funds.

This form shall be used to support instances where competition will be limited to a single source, a limited number of sources, including where a brand name product is required.

Part 1 – Identification

1. Contracting Agency and Activity: Library of Congress, Office of the Chief Operating Officer (OCOO)

Financial Services Directorate (FSD)

2. Nature of Action Being Approved

Contract (or modification) LoC or Leg Branch Order (or modification) GSA Schedule or GWAC Other: Modification to existing Multiple Award IDIQ:

LCLOC19D0011, LCLOC19D0012, and LCLOC190013

Plan ID Number: 2024-CFO-0056 Contractor (or Brand Name): CGI Federal Estimated Value (Base and all options): $596,850.64 (three months increase for Task Order – Hosting CFO19T0006 and 10% contingency) Period of Performance: 09/25/2019-09/24/2024 (original PoP)

The Library currently has three IDIQ contracts for Legislative Branch Financial Management Systems (LBFMS). The ceiling amount has been reached on all the IDIQ contracts. Therefore, the Library is creating a class Justification and Approval to increase the shared ceiling amount. The shared ceiling amount for all IDIQ contracts will be increased by $542,591.49. The class Justification and Approval shall increase the shared ceiling amount on the following LBFMS IDIQ contracts:

1. CGI Federal Inc. LOCLC19D0011 12601 Fair Lakes Circle Fairfax, VA 22033-4902

2. Distributed Solutions, Inc. LOCLC19D0012

12350 Pinecrest Road Reston, VA 20191-1637

3. The MIL Corporation LCLOC19D0013 4000 Mitchellville Road Suite A210 Bowie, MD 20716

3. Description of Supplies or Services Required to Meet Library Needs

The Library requires the following supplies or services:

The Library of Congress (Library) and the Legislative branch partners have an ongoing need for a full range of services required to provide financial system hosting and support services to the Library and the legislative branch partners. This includes all services associated with system hosting, application management services, help desk support (tiers 1, 2, and 3), upgrades/migrations, enhancement/testing support, program management, IV&V support, system training, documentation and system study support, software licensing and maintenance, transaction processing and financial management support, and business process reengineering support. These services are vital to the Library and the Legislative branch in executing its financial systems and select financial services. The LBFMS consists of Momentum Financials Plus, Acquisitions Plus, Travel Accounting, Fixed Assets, Project Cost Accounting, Central Contracts File Connector, and Form and Content reporting. The system currently operates on Momentum version 7.8, with software upgrades scheduled for every 2 to 3 years.

A new replacement IDIQ contract (sole source) to CGI Federal Inc and a new multiple award IDIQ Help Desk contract for these services are being negotiated but has not been awarded yet. The existing IDIQ contracts are 09/25/2019 through 09/24/2024. The maximum aggregate amount of all task orders that can be issued under the LBFMS Hosting and Support services IDIQ is $90,000,000.00. The Library and Legislative branches have a requirement for continues support for their financial systems and hosting support cannot be left unsupported. The current ceiling has only $94,027.69 remaining with a critical Task Orders needing to be extended to stop a breach in service.

Justification and Approval

Plan ID Number:

Form Updated 4/14/2023

PART 3 – CONTRACTING OFFICER DETERMINATIONS & CERTIFICATION

8. Efforts to Solicit from As Many Potential Sources As Practicable Unless a justification is based on FAR 6.302-2, Unusual and compelling urgency, contracting officers shall post justifications for other than full and open competition, including brand name justifications, to the Contract Opportunities website on sam.gov (or eBuy for Brand Name Justifications under FAR Part 8) prior to requesting a proposal or otherwise entering into negotiations.

Advance notice will be published in sam.gov for 15 days before a contract is awarded. FAR 5.203(a).

9. Listing of Sources That Expressed Interest in Writing

The following sources expressed interest in this award: This section will be updated if any interested party responds in writing to this class J&A posting within the 30-day period it is posted on SAM.gov.

10. Additional Information

The following additional information is relevant to this justification and approval: Not Applicable

11. Contracting Officer Determination that Price Is Fair and Reasonable As explained in detail below, I have determined that the prices for this contracting action are fair and reasonable based on comparison of the prices to the following (see FAR 15.404-1(b)(2)):

Historical prices paid by the Government.

Other: Existing IDIQ Labor rates

The following analysis (based on attached pricing information) supports my determination: Not Applicable

12. Contracting Officer Determination of Responsibility Checked System for Award Management (or will check in the case of competitive proposals for a brand name product)

13. Contracting Officer Determination of Best Value I have determined that this action represents the best value to the Government because: The three multiple award LBFMS IDIQ contract holders are the only entities who can meet the needs of the Library for the reasons outlines above. On this basis, this action is determined to reflect the best value to the Government.

14. Contracting Officer Certification I certify that, to the best of my knowledge and belief, this justification is accurate and complete. For those actions up to $750,000, I approve contracting without competition for this requirement.