JA for urgent and compelling Waukegan Catering .pdf

JUSTIFICATION AND APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION-

Unusual and Compelling Urgency

Supply: Catering for COVID-19 Response

Authority: 10 U.S.C. 2304(c)(2) as implemented by FAR Part 6.302-2 – Unusual and compelling urgency.

Amount:

1. Contracting Activity: Illinois Army National Guard United States Property and Fiscal Office (USPFO), 1301 N. MacArthur Blvd, Springfield, IL 62702.

2. Description of the Action: A single Firm Fixed Price (FFP) purchase order is anticipated to be awarded to the business concern through the procedures of Federal Acquisition Regulation (FAR) Part 13. This new firm fixed priced purchase order will be solicited as other than full and open competition. The catering will be procured using

3. Description of Supplies/Services: Illinois Army National Guard (ILARNG) has been tasked to assist with the COVID-19 response efforts and is required to provide meals to its Soldiers. Illinois has been deeply impacted by COVID-19 with nearly 64,000 positive tests and 2,662 deaths. The initial response effort had our Soldiers on State Active Duty (SAD) and State funds were used to procure catering. On 13 March, 2020, President Trump declared a national emergency under The Robert T. Stafford Disaster Relief and Emergency Assistance Act (The Stafford Act). This has enabled the ILARNG to use federal funding for COVID-19 response efforts. The first Illinois Army National Guard Soldiers transitioned from SAD to T32 502(f) on 3 April 2020. However, the Soldiers for this requirement did not go on orders until 21 April 2020 for a test site to be named later.

4. Authority Cited: 10 U.S.C. 2304(c)(2) as implemented by FAR Part 6.302-2 - Unusual and compelling urgency..

5. Reason for Authority Cited: On March 13, 2020, President Donald Trump invoked The Stafford Act to combat the novel coronavirus COVID-19. As described in FAR 6.302-2, Unusual and compelling urgency - and approved in accordance with FAR 6.303 and 6.304.

On 21 April 2020 an additional 60 Soldiers were placed on T32 502(f) orders as a proactive measure in case additional test sites would be required. On 26 April 2020 it was determined that an additional test site was required in Waukegan IL. This test site was planned to be opened on 27 April 2020. Catering arrangements were made prior to a contract being put in place, due to limited time from notification of test site location and report date. In order to prevent any disruption in the continuity of operations, the determination was made to keep the current caterer in place. The Government Purchase Card has been authorized, and is currently in use as the method of payment for the services required on a temporary basis. IAW FAR Subpart 18.110, for purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source under certain circumstances.

6. Efforts to Obtain Competition: An internet search was conducted to locate caterers in the vicinity of Waukegan IL. A SAM.gov search was conducted for in the same vicinity. The results of this search found only one SAM registered vendor. By using the flexibility of FAR Subpart 18.110, the determination was made that it is within the best interest of the Government to .

7. Actions to Increase Competition: Due to the nature of the emergency, and the circumstance of current Soldier placement, no additional action was taken to increase competition. The intent is to expedite the time it takes to put a contract in place due to the urgency of the requirement.

8. Market Research: Market Research was conducted by locating caterers in the Waukegan IL area via an internet search. The results of this search were cross referenced with SAM.GOV to find out if any had active CAGE codes. An entity search was also conducted for This resulted in locating one SAM registered vendor.

9. Interested Sources: is the interested source for this requirement.

has provided an estimate and confirmed their capability to provide the catering for this requirement:

1.

10. Other Facts: None

11. Technical Personnel Certification: I certify that the supporting data under my cognizance in this justification is accurate and complete to the best of my knowledge and belief.

Name: Date:

Title: Signature:

12. Requirement Personnel Certification: I certify that the supporting data under my cognizance in this justification is accurate and complete to the best of my knowledge and belief.

Title: Signature

13. Fair and Reasonable determination: : I hereby determine that the anticipated cost (as stated above) for this contract will be fair and based on price analysis in accordance with FAR 15.404-1(b). Certified cost or pricing data was not required because of the prohibition at FAR 15.403-1(b)(3), when a commercial item is being acquired.

Title: Contracting Officer Signature:

APPROVAL

“Based on the foregoing justification, I hereby approve this procurement as an Other Than Full and Open Completion in accordance with 6.302-2 Unusual and compelling urgency.”

Title: Contracting Officer Signature: