JA for McGuire AFB (final).pdf

Control Number: HDEC08-21-33

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Six-Month Justification and Approval (J&A) for Shelf Stocking, Receiving/Storage/Holding Area (RSHA) and Custodial Operations at the McGuire AFB Commissary, located in/near Trenton, New Jersey, Contract HDEC0816C0002.

Statutory Authority: 10 U.S.C. 2304 (c)(2) and FAR 6.302-2, Unusual and Compelling

Urgency

Justification and Approval Amount: Estimated - $ 1,729,579.19 Current Contract Amount (including 52.217-8): Estimated - $12,411,600.14 New Total Amount: Estimated - $14,141,179.33

Performance Period: June 1, 2021 – November 30, 2021

Prepared by: Name: Rashall Ward Title: Contract Specialist Telephone No. 804-734-8000, x48276 Date: 06/01/2021

Technical/ Name: James R. Taylor Title: Chief, Store Operations Requirements: Telephone No. 804-734-8000, x48865 Date: 06/01/2021

PCO: Tameka D. Taylor Title: Contracting Officer Telephone No.: 804-734-8000, x48707 Date: 06/01/2021

Required Signatures Are Required Below:

REVIEWS: We have reviewed this J&A and find the justification adequate to support other than full and open competition.

Program Manager: N/A

Division Chief: Ginna L. Thomas Phone: 804-734-8000, x48546

Signature: _____________________________________ Date: ___________

Legal Counsel: Michael Sandberg Phone: 804-734-8000, x48032

DeCA Competition Advocate: Ernie Favale Phone: 804-734-8000, x48548

SANDBERG.MICHA

EL.ROY.140882295

Digitally signed by

SANDBERG.MICHAEL.ROY.140

8822951 Date: 2021.06.03 15:31:48 -04'00'

THOMAS.GINN

A.L.1229687553

Digitally signed by

THOMAS.GINNA.L.1229687553

Date: 2021.06.01 14:45:10 -04'00'

FAVALE.ERNIE.

A.1182175699

Digitally signed by

FAVALE.ERNIE.A.1

182175699

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office – Defense Commissary Agency (DeCA), Store Services Support Division (CCQT), 1300 E Avenue, Fort Lee, Virginia

2. Type of Contract Action – Six-month J&A for Contract HDEC0816C0002; Firm Fixed Price (FFP) Contract; Defense Working Capital Funds (DWCF). The period of performance will be June 1, 2021 through November 30, 2021.

3. Description of Supplies/Services – Acquisition is for Shelf Stocking, RSHA and Custodial Operations by Crescent Resources, LLC at the McGuire AFB Commissary, located in/near Trenton, New Jersey. The period of performance is six (6) months for approximately $1,729,579.19. The contractor shall furnish all personnel, supervision, supplies, equipment, tools, materials, and other items and services as necessary to perform the above commissary services.

4. Authority Cited – 10 U.S.C. §2304 (c)(2) and FAR 6.302.2 – Unusual and Compelling Urgency.

5. Reason for Authority cited: Contract HDEC0816C0002 expires on May 31, 2021.

Disruption of Shelf Stocking, RSHA, and Custodial Operations will potentially result in a shutdown of the commissary. The service member will be denied their commissary benefit provided to them by statute under 10 USC §2481 and 10 USC §2484. The commissary benefit is a cornerstone of the military quality of life and it is essential that DeCA provides a fully operational commissary. Loss of these products would negatively impact DeCA’s mission to provide for military and civilian members and their families.

A new solicitation was issued as a competitive 100% Woman-Owned (WO) small business set-aside. After solicitation issuance, the Agency incurred delays due to a significant number of questions of a technical/contractual nature submitted by WO interested sources. Additional time was required in efforts to research and answer the numerous questions of a technical/contractual nature and post an Amendment to the beta.SAM.gov website.

The J&A will allow the Store Services Support Division ample time to finalize discussions, get past any potential protest periods associated with the new award, sufficient time to allow background checks, fingerprinting, and issuance of a new CAC for the Order Filler for CLICK2GO services. The DeCA Trusted Associate responsible for the contractor’s CAC has agreed to extend the CAC’s expiration through November 30, 2021.

Due to time constraints and viability, the requested six-month contract extension is determined to be in the best interest of the Government, to allow for a continuation of services without disruption. Crescent Resources, LLC is already performing the services at a satisfactory level and is knowledgeable of all requirements, and they can continue operations without delays or disruption. Issuing a new solicitation for this six-month period would present unacceptable delays in fulfilling the Government’s requirement for Shelf Stocking, RSHA, and Custodial

Operations at the McGuire AFB Commissary. The time and costs associated with the Government to re-compete a six-month effort would not be prudent and would not result in recouped costs over the life of a typical five-year contract. As such, an extension of services for an additional six-month period will allow the contracting activity sufficient time to finalize discussions, make a subsequent award determination, and eventual award to prevent break in service to our military families and veterans. Only the incumbent contractor can provide full, uninterrupted service to the McGuire AFB Commissary, until the new award is in place.

6. Efforts to Obtain Competition – A sources sought notification was not issued for this requirement due to the fact that no contractor would be capable to provide service for a six -month period. Any new contractor for the six-month period would require approximately 30 days for start-up purposes to successfully perform and maintain operations. In addition, a new solicitation was issued as a competitive 100% WO small business set-aside. A sufficient number of proposals were received and evaluated.

The Justification and Approval (J&A) will be available for public inspection after the completion of the contract modification in accordance with FAR 6.305.

7. Fair and Reasonable Cost Determination – A modification will be processed for 6 months.

A proposal was requested from the contractor for the 6 month J&A period of performance. In accordance with FAR Part 15, the following techniques will be used to determine fair and reasonableness: FAR 15.404-1 (b)(2)(v) comparison of proposed prices with independent Government cost and FAR 15.404-1 (b)(2)(vii) analysis of data other than certified cost or pricing data provided by the offeror.

8. Market Research – As indicated above, an award to any other source at this time would result in unacceptable delays in fulfilling the requirement and an interruption of service.

9. Other Factors – NA

10. Interested Sources – The Government has not received any inquiries from any interested sources for the six-month extension.

11. Action to Increase/Foster Competition – The new award will be a 100% WO set-aside and the Government expects sufficient competition on future procurements.

Technical/Requirements Certification – “I certify that the supporting data under my cognizance included in this justification is accurate and complete to the best of my knowledge and belief.”

Name: James R. Taylor Title: Chief, Store Operations

Signature: ___________________________________________________________ Date

TAYLOR.JAMES

.R.1185930994

Digitally signed by

TAYLOR.JAMES.R.1185930994

Date: 2021.06.01 15:27:08 -04'00'

Fair and Reasonable Cost Determination and Contracting Officer Certification "I hereby determine that the anticipated cost for this contract action will be fair and reasonable. I certify that this J&A is accurate and complete to the best of my knowledge and belief."

Name: Tameka D. Taylor Title: Contracting Officer

Signature: ___________________________________________________________ Date

APPROVAL

Based on the foregoing justification, I hereby approve the procurement of the six-month extension of the Fort Belvoir Commissary commercial services contract on an other than full and open competition basis pursuant to the authority of 10 U.S.C. 2304 (c)(2), provided funds are available, or will be available, and provided that the services and property herein described have otherwise been authorized for acquisition.

APPROVED:

Ernie Favale Date Competition Advocate

TAYLOR.TAMEK

A.D.1060783043

Digitally signed by

TAYLOR.TAMEKA.D.106078304

Date: 2021.06.01 14:39:33 -04'00'