JA for Hollymatic 1M16 Adaptor Ring Kit-Edit-Final.pdf

Control Number: HDEC04-21-16

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: Adding a Contract Line Item (CLIN) to the current Hollymatic brand molder / bulker contract (HDEC04-18-D-0015) for Hollymatic brand molder / bulker adaptor ring kits for use on Hobart brand mixer / grinders for various commissaries located throughout the CONUS, OCONUS and Puerto Rico.

Statutory Authority: 10 USC 2304(c)(1)

Estimated Contract Amount: Total estimated cost for this additional CLIN for the next 2 years six months of the current contract, which is currently in the 3rd option year, is estimated to be $328,608.00

Performance Period: This contract will be modified for the inclusion of this CLIN beginning in the 2nd (current) option year until contract expiration.

Prepared By: Russell F. Ellison Supply Management Specialist Phone: ext. 86031 Date/Initials: ________

Technical: Michael Conwell Supply Management Specialist Phone: ext. 48251 Date/Initials: ________

Requirements: Rebecca Barefoot Chief, Equipment Division Phone: ext. 48085 Date/Initials: ________

PCO: Houston E. Baker Contracting Officer Phone: ext. 86257 Date/Initials: ________

Required Review Signatures: We have reviewed this J&A and find the justification adequate to support other than full and open competition.

Program Manager: Rebecca Barefoot Phone: 804-734-8000 x48084 Signature: _____________________ Date: _____________

Legal Counsel: Michael Sandberg Phone: 804-734-8000 x48 Signature: _____________________ Date: __ _____

Division Chief: Richard A. Broda Phone: 804-734-8000 x48882 Signature: _____________________ Date: _____________ ndberg

BAREFOOT.REBECC

A.LEE.1012927270

Digitally signed by

BAREFOOT.REBECCA.LEE.1012927270

Date: 2021.03.05 07:38:54 -05'00'

BAREFOOT.REBECC

A.LEE.1012927270

Digitally signed by

BAREFOOT.REBECCA.LEE.1012927270

Date: 2021.03.05 07:39:25 -05'00'

CONWELL.MICHAE

L.A.1084751797

Digitally signed by

CONWELL.MICHAEL.A.1084751797

Date: 2021.03.05 09:26:26 -05'00'

ELLISON.RUSSELL.F

RANK.1099267514

Digitally signed by

ELLISON.RUSSELL.FRANK.1099267514

Date: 2021.03.08 06:31:17 -05'00'

BRODA.RICHARD.ALAN.1080

731252

Digitally signed by

BRODA.RICHARD.ALAN.1080731252

Date: 2021.03.08 09:02:01 -05'00'

BAKER.HOUSTON.EDWA

RD.1111030320

Digitally signed by

BAKER.HOUSTON.EDWARD.1111030320

Date: 2021.03.08 10:15:03 -05'00'

Competition Floyd Kirkland Phone: 804-734-8000 x86223 Advocate: Signature: _____________________ Date: _____________ March 8, 2021

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office – Defense Commissary Agency, Supply & Equipment Division, 1300 E Avenue, Fort Lee, VA 23801

2. Type of Contract Action – Adding a Contract Line Item (CLIN) to the current Hollymatic brand molder / bulker contract (HDEC04-18-D-0015) for Hollymatic brand molder / bulker adaptor ring kits for use on Hobart brand mixer / grinders for various commissaries located throughout the CONUS, OCONUS and Puerto Rico.

3. Description of Supplies/Services – The Defense Commissary Agency requires adapter ring kits that allow a Hollymatic brand model 120 Precision Bulker to be used in conjunction with a Hobart brand, model MG2032 mixer/grinder. The kit shall be able to accommodate the 15 degree incline cylinder on the Hobart MG2032 grinding end in order to position the bulker in a parallel position to the floor.

4. Statutory Authority: 10 USC 2304(c)(1)

5. Reason for Authority Cited – The market research conducted by the Sales, Marketing & Logistics Group (MPLRE) shows Hollymatic as the only manufacturer of this size/type molder / bulker adaptor ring kit, which is designed for use in retail supermarkets. This equipment is required to be compatible with newly contracted Hobart mixer/grinders. This equipment fills a critical requirement in that it forms ground hamburger ejected from a mixer/grinder into loaves presentable for display on a commissary sales floor.

6. Efforts to Obtain Competition – Extensive research was conducted in an effort to attain another manufacturer of this class of equipment. The research included internet search inquiries and queries to industry contacts but another manufacturing source for molder/bulker adaptor ring kits could not be found. In addition, no manufacturers responded to a Sources Sought posted to BetaSAM on January 27, 2021 and closed February 3, 2021.

7. Fair and Reasonable Cost Determination – The final cost for each 1M16 Adaptor Ring Kit was determined to be fair and reasonable IAW FAR 15.404-1(b)(2) (ii) based on previous purchases for 1M16 Hollymatic adapter ring kits made at the store-level through their Miscellaneous Food Processing Equipment maintenance service contractors who had to purchase the1M16 Hollymatic adapter ring kits from Hollymatic distributors. Purchasing the adaptor kits directly from Hollymatic reduces the price by 4% per unit.

8. Market Research and Interested Sources – In performing the market research no other manufacturers of this size molder/bulker, meat attachments were found. In addition, no manufacturers responded to a Sources Sought posted to BetaSAM that was posted January 27, 2021.

9. Actions to Increase/Foster Competition – Hollymatic is the only known manufacturer of this equipment item. The Defense Commissary Agency will continue to monitor the availability of new products that would fulfill this need.

10. Other Factors – None

Technical Certification: N/A

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Michael Conwell Signature: _______________________________ Title: Supply Management Specialist Date: _________________________

Requirements Certification:

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Name: Rebecca Barefoot Signature: _______________________________ Title: Chief, Equipment Division Date: ________________________

Fair and Reasonable Price Determination and Contracting Officer Certification:

The final cost of the 1M16 Adaptor Ring Kit was determined to be fair and reasonable IAW FAR 15.404-1(b)(2) (ii) as stated in paragraph 7 of this document. I certify that this J & A is accurate and complete to the best of my knowledge and belief.

Name: Houston E. Baker Signature: _______________________________ Title: Contracting Officer Date: __________________

BAREFOOT.REBECCA.L

EE.1012927270

Digitally signed by

BAREFOOT.REBECCA.LEE.1012927270

Date: 2021.03.05 07:39:58 -05'00'

CONWELL.MICHAEL.A.1

084751797

Digitally signed by

CONWELL.MICHAEL.A.1084751797

Date: 2021.03.05 09:25:08 -05'00'

BAKER.HOUSTON.EDWA

RD.1111030320

Digitally signed by

BAKER.HOUSTON.EDWARD.1111030320

Date: 2021.03.08 10:15:56 -05'00'

Houston E. Baker Contracting Officer

APPROVAL

Based on the foregoing justification, I hereby approved the procurement Hollymatic brand molder / bulker adaptor ring kits, on an other than full and open competition basis pursuant to the authority of FAR 6.302-1, provided funds are available, or will be available, and provided that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Signature: ______________________________ Date:_________________________