JA FD20302500280_Redacted.pdf

APPROVED FOR PUBLIC RELEASE

Justif1eation and Approval (J&A) for Other Than Full and Open Competition

Wua.JIIAa...,avedfortheprecedingacquisilionwherethatacquisitionrequiredaJU1 r8J Yes D No

II Attach the precedi,g J&A in the staff package for this J&A. The preceding J&A wi1 I be used as a referencedowment.

ls this• new ar ame111ded JM Doaaentl (81 New D Amended ( Prior rr, ltfllOtd Ont,I) ls this a Bridge Action• defined at Df'FFARS 5302.1011 D Yes r8J No

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Contractng Adiwity: United States Nr Force

AFSCJPZ.ABB

�-Request (ifnaillbleJ/ Loal I> ru.er. FD2CB02500280 Program /Project (Ind PE.if .... icable): ...._,.cue of the ICC-135 Refueling and Sabmetged Pwnps

Program Type (PEQ, &tter......., of c:,p.rational: Enterprise Authoflty:

6.302-1- IO USC 3204(aXI), Only Ooe Re5JJODSiJle Source- No OtherSun>lies er Services Will Satisfy Apley RequitemaiS

Estimllll!d Contract Cast (including aptians): ,.. J&A Type: l8J Cllss. 0 Individual II Provide estimated cost of all contracts.

COOll>INATION r OAFFARS 5306.304(aU

: �Od2024 [�- l 1- [ �:D«

0241- Jill

Date r-·20Dec2024

APPROVAL fDAFFARS 5306.304{•11

Date

06Mar2025

Au gu&t 2023 APPROVED FOR PUBLIC RELEASE Page 1 of7

Justification and Approval (J&A) for Other Than Full and Open Competition

I. Agency and Contracting Activity.

United States Air Force (USAF)

AFSC/PZABB

3001 Staff Drive

Tinker Air Force Base, OK 73145

PR: FD20302500280

II. Nature and/or description of the action being approved.

This class Justification and Approval (J&A) authorizes the use of other than full and open competition procedures to obtain a new, follow-on, firm fixed priced (FFP), sole source, non-commercial supply contract. A class J&A is appropriate based on the expectation that there will be multiple task/delivery orders generated from the basic contract. Because the task/delivery orders will be authorized by the basic contract, the orders will be for in-scope work.

The contemplated contract will be to Remanufacture the KC-135 Refueling and Submerged Pumps. The Original Equipment Manufacturer (OEM) is Eaton, Commercial and Government Entity (CAGE) code 86090. In accordance with (IAW) FAR Part 16, a 3-year requirements contract with one 1-year basic and two one-year ordering period from 6 April 2025 - 5 April 2028. This acquisition is not a Bridge Action as defined in the Air Force Bridge Action Reduction Plan. The estimated total value of this award is $ with an estimated award date of 6 April 2025.

Previous Contract Number: FA811822D0014 Contractor Name: Eaton Cage Code: 86090 Award Date: 6 April 2022 Completion Date: 5 April 2025 Basis of Award: Sole Source Previous Contract Value: 1, 199,941.00

Ill. Description of supplies/services required to meet agency needs.

Under the contemplated supply contract, the contractor will remanufacture the refueling and submerged pump assembly unit used on the KC-135 aircraft. The refueling and submerged pumps is unique to the KC-135 aircraft.

The Refueling and Submerged pumps provides double-suction, hydraulically driven fuel transfer pump. It has a special feature that separates air and bubbles from the fuel being delivered. The dollar values below reflect the estimated contract value.

Contract Summary

Basic Ordering Period 1 Ordering Period 2 O&A Data

6 April 2025 - 5 April 2026 $ 6 April 2026 - 5 April 2027 $ 6 April 2027- 5 April 2028 $ 6 April 2025 - 5 April 2028 - $ 6 April 2025 - 5 April 2028 NSP

Total Contract Value - $

PR Line item 0001

Description: Remanufacture of Refueling and Submerged Pumps National Stock Number (NSN): 2915-01-418-0072JY Part Number (PN): 6161-20

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Noun: Refueling Pump Application: KC-135 Item Function: double-suction, hydraulically driven fuel transfer pump. It has a special feature that separates air and bubbles from the fuel being delivered.

Type of Appropriation: 97X4930 Working Capital Funds Total Estimated Dollars: $

Period of Performance QTY

Basic Ordering Period 1 Ordering Period 2

PR Line item 0002

United Price Estimated Dollars

Description: Remanufacture of Refueling and Submerged Pumps

NSN: 2915-01-480-1668JY

PN:6161-21

Noun: Submerged Pump Application: KC-135

Ordering Period 6 April 2025 - 5 April 2026 6 April 2026 - 5 April 2027 6 April 2027 - 5 April 2028

Item Function: Supplies the main engine fuel and transfers fuel between tanks Type of Appropriation: 97X4930 Working Capital Funds Total Estimated Dollars:

Period of Performance QTY United Price Basic $ Ordering Period 1 $ Ordering Period 2 $

PR Line item 0003

Estimated Dollars

Description: Remanufacture of Refueling and Submerged Pumps

NSN: 2915-01-480-1671JY

PN: 6161-22

Noun: Submerged Pump Application: KC-135 Item Function: Transfers fuel between tanks in the refuel system Type of Appropriation: 97X4930 Working Capital Funds Total Estimated Dollars: $ Period of Performance QTY United Price Basic $

Ordering Period 1 $ Ordering Period 2 $

PR Line item 0004 Description: Over and Above

Estimated Dollars

Type of Appropriation: 97X4930 Working Capital Funds Total Estimated Dollars: $

QTY

1 lot

Estimated Dollars

PR Line item 0005 Description: Data

Ordering Period 6 April 2025 - 5 April 2028

Type of Appropriation: 97X4930 Working Capital Funds

August2023 APPROVED FOR PUBLIC RELEASE

Ordering Period 6 April 2025 - 5 April 2026 6 April 2026 - 5 April 2027 6 April 2027 - 5 April 2028

Ordering Period 6 April 2025 - 5 April 2026 6 April 2026 - 5 April 2027 6 April 2027 - 5 April 2028

Page 3 of7

Total Estimated Dollars: Not Separately Priced

The estimated total of $ was derived based on historical usage from 2022 order, FA8118-22-D-0014, using the unit repair history from 2024 line item. This was the baseline used to estimate current remanufacture cost for the subject NSNS.

For this requirement, the Government may elect to invoke surge in the event that the Department of Defense experiences an unplanned spike or sudden increase in demand, due to major theater warfare or national emergency (also known as surge, reference DFARS 217.208-70 and DFARS 252.217.7001). In the event surge is invoked, the contractor may be required to meet and sustain demands for quantity levels above and beyond normal peacetime requirements. The potential to invoke the surge capability is within the scope of this contract.

For surge information please reference 1.15 SURGE, in performance work statement titled Remanufacture of KC-135 Refueling and Submerged Pumps.

The Contract Line-Item Number (CUN) structure will not include separately priced CUNs for intellectual property (IP) or IP rights. The proceeding IP rights strategy is consistent with the acquisition strategy as approved by the appropriate authority.

This J&A covers all contract actions including options, task orders and deliver orders for all CUNs detailed in the CUN table above. At this time, due to the circumstance described in Section IV below, there are no immediate actions that can be taken to develop competition beyond synopsizing the requirement to encourage contractors to request approval consistent with the FAR Part 9 qualification requirements (QR) in operation. Therefore, it is considered appropriate to seek approval for more than one year of requirements. If another source submits a SAR and is approved as a qualified source for the identified NSN during the life of this contract, the government will immediately pursue full and open competition and discontinue use of this Class J&A for the identified NSN upon a competitive award.

Total Estimated PR Dollars : $

IV. Demonstration that the contractor's unique qualifications or the nature of the acquisition requires use of the authority cited above.

The anticipated contract is to support the remanufacture of the refueling and submerge pumps for the KC-135.

The refueling and submerge pumps provide the double-suction, hydraulically driven fuel transfer pump. It has a special feature that separates air and bubbles from the fuel being delivered. The remanufacture of the refueling and submerge pumps is a highly specialized supply due to the need for process control with respect to the quality of equipment and tooling, shop practices, and quality assurance surveillance necessary to satisfy the Air Force's need. These items are critical application items, as defined in the Aviation Critical Safety Item Management Handbook. As such, they are highly specialized components on major weapon systems unique to the USAF. Eaton is identified as the only source capable of providing necessary remanufacture, in addition to being the only company with the personnel and technical data to satisfy the Air Force's requirement. Eaton has met all of the Government defined QRs for this requirement. Therefore, this acquisition will be a follow-on for the continued production of a major system.

The Government has defined pre-award QRs. The QRs identify the requirements a prospective vendor must satisfy in order to become a qualified source for future acquisitions. This item requires engineering source approval in order to maintain its quality and technical baseline. Due to complexity, critical application, urgent need, and low likelihood of a positive return on investment, this requirement was not deemed to be a candidate for reverse engineering. The 423 Supply Chain Management (SCMS) has determined Eaton is the OEM, is the only source that has met the defined QRs at the time and has been listed as the only approved source on the Contract

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Repair Screening Analysis Worksheet (CRSAW).

The 423 SCMS has determined that award to any other source would result in unacceptable delays in fulfilling the Air Force's requirements. The development of additional sources to upgrade/remanufacture this item is not feasible within allowable time frames. The Government does not expect that any other source could become qualified in time to avoid unacceptable delays. Any interested sources would be required to submit a SAR for review by the cognizant engineering authority. Interested vendors would need to submit a SAR package demonstrating capacity to access the necessary data, independently develop maintenance, remanufacture procedures, or other proof of capability. As of 23 August 2024, there have been no SAR packages submitted for approval even through there was one source that indicate interest in this acquisition, discussed in section V and VII. Once a source has been identified and has submitted a SAR package, it can take In excess of two years to qualify the potential source. During this time the Government must review and approve the SAR package, complete any potential site visits, and validate/verify any developed technical requirements. This would not include administrative and procurement lead times.

Accordingly, Eaton is the only firm capable of providing the service described in section II above without the USAF experiencing unacceptable delays in fulfilling the Government's requirement.

423 SCMS has determined that award to any other source would result in unacceptable delays in fulfilling the AF's requirements thereby leaving the government unable to meet critical KC-135 mission requirements. Delays in procurement will disrupt the availability of parts to the KC-135 resulting in a Mission Incapable Awaiting Parts (MICAP) situation.

V. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under FAR 5.202 applies.

A Sources Sought Synopsis (555) for PR number FD20302500280 was posted to sam.gov on 25 Sept 2023, with a response date of 6 Nov 2023. There were two interested vendors to the 555.

IAW FAR 5.201, this requirement shall be synopsized, and the Request for Proposal will be posted to the sam.gov website.

VI. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

The Contracting Officer will ensure that the items described herein are negotiated at a fair and reasonable price to the government. lAW FAR as supplemented, the contractor will be required to submit Certified Cost or Pricing

Data. A detailed cost analysis and/or price analysis will be performed. The Contracting Officer may request a technical evaluation from the Defense Contract Management Agency (DCMA) to aid in the evaluation of the contractor's proposal. The Contracting Officer will seek audit assistance from the Defense Contract Audit Agency

(DCAA), if necessary.

VII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

As described in section V above, market research, IAW FAR Part 10.001 (b)(2), was conducted by a 555 of the proposed acquisition advising industry of the pending acquisition and soliciting inquiries from interested parties.

Additionally, a multi-functional team consisting of the Engineer, Contracting Officer, and Supply Planner conducted further research by Internet searches for refueling and submerged pumps remanufacture sources, completed in 14 November 2023 to inquire whether any qualified subcontract vendors exist. This research was

August2023 APPROVED FOR PUBLIC RELEASE Page 5 of7 conducted using standard contract repair screening process. Additionally, market research techniques are including Internet websites and databases (including Google.com, Thomas Register, Haystack, DSB, SAM and

FPDS) were queried 14 November 2023 for potential sources. Searches include the part number, nomenclature, and like items. Other sources manufacture similar items, but none have shown interest in submitting a Source

Approval Request (SAR). As of 23 August 2024, no SAR packages have been submitted to the Tinker Small

Business Office. A source sought synopsis (SSS) was posted on 25 Sept 2023 and closed 6 Nov 2023 and was opened for 30 days. Two vendors showed interest.

VIII. Any other facts supporting the use of Other Than Full and Open Competition.

No Further Information

IX. List of any sources that expressed, in writing, an interest in the acquisition.

Teya Enterprises LLC (7ZV39) 101 East 9th Avenue, Suite 9B Anchorage, Alaska 99501 907- 230-4696

D. Gillette Industrial Service's (68ME8) 1510 Richmond Rd, Easton, PA 18040 908-310-2464

Eaton (CAGE: 86090) 9650 Jeronimo Road Irvine, CA 92618-2024 949-452-9925

X. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisitions for the supplies or services required.

As a result of continued refusal by the sole source contractor to provide a license data as well as the unacceptable delay of developing additional sources per Section V and IX, there are no known additional actions which can be taken to remove barriers to competition and therefore, specific actions and milestones cannot be established.

Per PGI 206.304(a)(S-70)- As indicated by signature on the Coordination and Approval Document, the previous J&A has been reviewed and Approval Authority determines that all stated actions to remove barriers to competition have been accomplished.

XI. Certification by the Contracting Officer.

As evidenced by their signature, the contracting officer certifies that this justification is accurate and complete to the best of their knowledge and belief.

XII. Certification by the technical/requirements personnel.

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

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