JA FD20302300008_Redacted.pdf

Security Marking (select from the drop-down list)NEGOTIATION SENSITIVE

Justification and Approval (J&A) forOther Than Full and Open Competition

Was a J&A approved for the preceding acquisition where that acquisition required a J&A?

Is this a new or amended J&A Document?

IsthisaBridgeActionasdefinedat DAFFARS5302.101?

Dollar Value of this Acquisition:

Contracting Activity: United States Air Force AFSC/PZA 3001 Staff Drive Tinker AFB, OK 73145

Purchase Request (if available) / Local ID Number:FD2030-23-00008

Program /Project (and PE, if applicable): KC135 Centrifugal Clutch Assembly Unit

Program Type (PEO, Enterprise, of Operational): Enterprise Authority: FAR 6.302-1

Estimated Contract Cost (including options): $ 1,194,561.00 J&A Type: Class Individual

COORDINATION ( FFAR S 5306.304(a))

Date Project Lead

Date Contracting Officer

Signature

Date Local Legal Reviewer

N/A

N/A

N/A

Date Competition Advocate Joseph Sachleben

AFMC AFSC/PZCAB - 36-5555

Signature

Date CompetitionAdvocate [ Name ] [ Office Symbol / Phone Number ]

Signature

Date SeniorContractingOfficial(SCO) [ Name ] [ Office Symbol / Phone Number ]

SecuritSecurity yMarkinMarkingg ((selectselect frofrmomJune 2023 NEGOTIATION SENSITIVE Page 1 of 11

N/A Date [ Title ]

[ Name ] [ Office Symbol / Phone Number ]

NEGOTIATION SENSITIVE

NEGOTIATION SENSITIVE

J&A FOR OTHER THAN FULL AND OPEN COMPETITION SUPPLY

AND SERVICE ACQUISITIONS SUBJECT TO PREQUALIFICATION AND

THE SOURCE APPROVAL REQUEST (SAR) PROCESS

I. CONTRACTING ACTIVITY

United States Air Force

AFSC/PZA

3001 Staff Drive TinkerAFB,OK73145 PR or Tracking Number: FD2030-23-00008

II. NATURE AND/OR DESCRIPTION OF THE ACTIVITY BEING APPROVED

This is a Class Justification & Approval (J&A) and such designation is appropriate due to the (check all that apply):

Presence of Unpriced CLINs/Options Inclusion of FAR 52.217-8 Option to Extend Services Clause Expectation of Multiple Task or Delivery Orders

Because all subsequent contract actions taken under the authority of the basic contract covered by this J&A and are therefore for work already contemplated, such subsequent contract actions will be for in-scope work.

This Class J&A authorizes the use of other than full and open competition procedures to obtain a contract for Overhaul of the KC 135 Centrifugal Clutch Assembly Unit. with the following criteria (check all that apply and provide information as applicable):

New Modification Estimated Award Date

Fixed Price Cost Reimbursement Other, specify

IDIQ Requirements

Commercial Non-Commercial

Contractor Name: Ontic Engineering and Manufacturing

Contractor Cage Code: 45934

Estimated Value: $1,194,561 PoP/Ordering Period: Jun 30, 2024 - Jun 29, 2029

Follow-O

NEGOTIATION SENSITIVE

Previous/Current Contract # FA8118-19-D- 0026 POP: May 1, 2019 - Apr 30, 2024 Value: $2,017,227.00 Award Date: 01 May 2019 Completion Date: Apr 30, 2024

This is not a Bridge Action as defined in the AF Bridge Action Reduction Plan.

III. DESCRIPTION OF THE SUPPLIES/SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS (INCLUDING THE ESTIMATED VALUE)

This Class J&A will be used to support acquisitions using other than full and open competition to acquire (check all that apply):

Repair Overhaul Remanufacture Spares/Supply of

NSN: 1615-00-808-0746JY where there is only one approved source. The NSN(s) support the following systems and/or platforms: KC-135.

Contract Summary Period Estimated Dollars Estimated Period of Performance

Basic Year 1 Basic Year 2 Basic Year 3 Option Year 1 Option Year 2

30 Jun 2024 - 29 Jun 2025 30 Jun 2025 - 29 Jun 2026 30 Jun 2026 - 29 Jun 2027 30 Jun 2027 - 29 Jun 2028 30 Jun 2028 - 29 Jun 2029

Total Contract $1,194,561

The CLINs are detailed on the Attachment A, CLIN Detail Sheet.

The CLIN structure will not include separately priced CLINs for IP or IP rights. This IP rights strategy is consistent with the Acquisition Strategy as approved by the appropriate authority.

This J&A covers all contract actions including options, task orders and delivery orders for all CLINs detailed in Attachment A, CLIN Detail Sheet.

The Government has taken action to encourage competition by synopsizing the qualification requirements IAW FAR Part 9, and further action will be taken when and if potential vendors elect to submit source approval requests (SARs). The Government acknowledges that the existing SAR process, prescribed by AFMCI 23-113 due to the Repair Qualification Requirements (RQRs) in place for these parts, is a barrier to competition. As such, the government has undertaken actions to streamline the SAR evaluation process to the degree allowed under current Air Force policy and regulation, as well as develop tools to create more visibility around SAR submission and its benefit.

Additionally, work has begun to develop tools and guidance aimed at providing greater assistance to industry in the actual preparation and submission of SAR packages. Until such time as these initiatives yield results, the Government will continue to synopsize the requirements to potential sources regularly and monitor, at least annually, for any additional submitted SAR packages.

To ensure that we are maximizing competition where possible, prior to the issuance of any task/delivery order under this contract, the Government will verify whether any additional sources have been approved for the specific NSNs being ordered. If another source submits a SAR and is approved as a qualified source for any NSNs during the life of this contract, the Government will immediately pursue full and open competition and discontinue use of this J&A for those identified NSNs upon a competitive award. Until such time as additional vendors elect to submit SAR packages, we will only have one approved source. Therefore, it is considered appropriate to seek approval for more than one fiscal year.

IV. DEMONSTRATION THAT THE CONTRACTOR’S UNIQUE

QUALIFICATIONS OR NATURE OF THE ACQUISITION REQUIRES THE

USE OF THE AUTHORITY CITED ABOVE (APPLICABLE OF AUTHORITY)

The Overhaul of the KC-135 Centrifugal Clutch Assembly Unite supports the following platforms: KC-135. As such this supply requires a qualified source to ensure continuity of operation and mission. Ontic Engineering and Manufacturing, Cage 45934 has been providing this supply since Oct 2018 and are the only contractor determined to have the capability to provide this supply at this time. This acquisition is subject to prequalification IAW AFMCI 23-113. Therefore, this is a follow-on contract for the continued performance of a highly specialized service.

This acquisition is subject to FAR Part 9 compliant qualification requirements and as such, any contract award is limited to suppliers that have been qualified as an approved source through the Source Approval Request (SAR) process prescribed in

AFMCI 23-113. Ontic Engineering and Manufacturing is currently the only approved source. The Small business office (SBD) has confirmed as of 20 Aug 2023 that no other companies have submitted a SAR package, are evaluated, and receive approval, thus becoming a qualified and approved source. Currently, Ontic Engineering and Manufacturing is the only approved source for this acquisition.

The Government believes that award to any other source would result in unacceptable delays In fulfilling the Air Force’s requirement. It currently takes 30-90 days for the processing, evaluation, and approval decision of a SAR once received. Such a delay would lead to thereby leaving the Government unable to meet the Air Force’s mission requirements. Delays in procurement will disrupt the availability of parts to the KC-135 weapon system, resulting in Mission Incapable Awaiting Parts (MICAPs).

Accordingly, Ontic Engineering and Manufacturing is the only firm capable of providing the Supplies described in Section III above with the U.S. Air Force experiencing unacceptable delays in fulfilling its requirements.

V. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE

SOLICITED FROM AS MANY POTENTIAL SOURCES AS DEEMED

PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE

PUBLICIZED AS REQUIRED BY SUBPART 5.2 AND, IF NOT, WHICH

EXCEPTION UNDER FAR 5.202 APPLIES

In accordance with FAR 5.201, this requirement shall be synopsized and the Request for Proposal will be posted to the SAM.gov website.

The Sources Sought Synopsis (SSS) was posted on 21 Aug 2023 with a response date of 6 Sep 2023. There was one response.

This requirement will be synopsized in http://www.SAM.gov as a notice of proposed contract action IAW FAR 5.201. The expected date of publication is 30 Mar 2024.

VI. DETERMINATION BY THE CONTRACTING OFFICER THAT THE

ANTICIPATED COST TO THE GOVERNMENT WILL BE FAIR AND

REASONABLE

The Contracting Officer will ensure that the items described herein are negotiated at a fair and reasonable price to the Government. IAW FAR as supplemented, the contractor will be required to submit (check all that apply):

Certified Cost or Pricing Data Other Than Certified Cost or Pricing Data.

A detailed (check all that apply) price analysis cost analysis will be performed. The Contracting Officer will request a technical evaluation from the Defense Contract Management Agency (DCMA) to aid in the evaluation of the contractor’s proposal if necessary. The Contracting Officer will seek audit assistance from the Defense Contract Audit Agency (DCAA) if necessary.

VII. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED AND THE RESULTS,

OR AT STATEMENT OF THE REASONS MARKET RESEARCH WAS NOT

CONDUCTED

Market Research IAW FAR Part 10 was conducted starting on 23 Aug 2023 and ending on 6 Sep 2023. Market research was conducted as follows:

Internet Searches, specify search string(s): google.com Industry Days, specify date(s):

Draft Solicitation, specify posting number, date(s), and number, of responses:

Sources Sought Synopsis (SSS), specify posting number, dates, and number of responses: FD2030-23-0008, 23 Aug 23- 6 Sep 23 Request for Information (RFI), specify posting number, dates, and number of responses:

One on One Industry Sessions, specifydates and number conducted:

Government Databases, specify dates, database(s) and search strings: Thomas Register, Haystack, DBS, sam.gov and FPDS Other, specify details

We stipulate the following:

Market research is current (no older than 18 months old) Market research has been approved by both the Program Manager and PCO

The following relevant documentation was provided to respondents via a bidder’s library (if none, so state) : None

VIII. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND

OPEN COMPETITION

No further Information

IX. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST

IN THE ACQUISITION

Aersale INC. CAGE: 7SVW8 1658 S. Litchfield Rd Goodyear AZ, 85338

NEGOTIATION SENSTIVE

NEGOTIATION SENSITIVE

X. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO

REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE

MAKING SUBSEQUENT ACQUISITIONS FOR THE SUPPLIES OR SERVICES

REQUIRED

The Government will continue to monitor the marketplace for potential sources and synopsize qualification requirements for potential sources annually, periodically screen the item(s) for changes in data and source availability and encourage submission of SAR packages by potential contractors to competitively procure these items in the future.

Screenings will be conducted on an as-needed basis and updated as required with new SAR approvals or other events that may trigger a screening.

In addition, to lower barriers for any potential new vendors, the government has undertaken actions to streamline the SAR evaluation process to the degree allowed under current Air Force policy and regulation, as well as develop tools to create more visibility around SAR submission and its benefit. Under this effort, work has begun to develop tools and guidance aimed at providing greater assistance to industry in the actual preparation and submission of SAR packages. While these efforts are on-going, as outlined above, the Government team will continue to synopsize the requirements to potential sources regularly and monitor, at least annually, for any additional submitted SAR packages.

Finally, to ensure that we are maximizing competition where possible, prior to the exercising any options or the issuance of any task or delivery order under this contract, the Government will verify whether any additional sources have been approved for the specific NSNs being ordered. If another source submits a SAR and is approved as a qualified source for any NSNs during the life of this contract, the Government will immediately pursue full and open competition and discontinue use of this J&A.

Check one of the following as applicable:

IAW DFARS PGI 206.304(a)(S-70), as indicated by the signature on the Coordination and Approval Document, the previous J&A for each item listed on Attachment A have been reviewed and all identified actions to overcome barriers to competition have been accomplished.

IAW DFARS PGI 206.304(a)(S-70), as indicated by the signature on the Coordination and Approval Document, the previous J&A for each item listed on Attachment A have been reviewed and all identified actions to overcome barriers to competition have not been accomplished. The reasons are as follows:

This J&A is not for a follow-on to a sole source contract, so there is no previous J&A and this analysis does not apply.

I understand that failure to accomplish those actions requires approval of this J&A by the next highest approval authority.

NEGOTIATION SENSTIVE

XI. CERTIFICATION BY THE CONTRACTING OFFICER

As evidenced by their signature, the contracting officer certifies that this justification is accurate and complete to the best of their knowledge and belief.

XII. CERTIFICATION BY THE TECHNICAL/REQUIREMENTS PERSONNEL

As evidenced by their signature, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

Attachment A, CLIN Detail Sheet

R LI 0001

Minor Repair

NSN 1615-00-808-0746JY

LI Est Total:

PR LI 0002

Major Repair

NSN 1615-00-808-0746JY

LI Est Total:

PR LI 0003

Over and Above Total Est.

PR LI 0004

Data: NSP

Unit prices were derived based on pricing increase per year on previous contract FA8118-19-D-0026

Year Estimated Qty Estimated Unit Price Estimated Dollars Ordering Period Basic Year 1 25 30 Jun 2024 - 29 Jun 2025 Basic Year 2 25 30 Jun 2025 - 29 Jun 2026 Basic Year 3 25 30 Jun 2026 - 29 Jun 2027 Option Year 1 25 30 Jun 2027 - 29 Jun 2028 Option Year 2 25 30 Jun 2028 - 29 Jun 2029

Year Estimated Qty Estimated Unit Price Estimated Dollars Ordering Period Basic Year 1 9 30 Jun 2024 - 29 Jun 2025 Basic Year 2 9 30 Jun 2025 - 29 Jun 2026 Basic Year 3 9 30 Jun 2026 - 29 Jun 2027 Option Year 1 9 30 Jun 2027 - 29 Jun 2028 Option Year 2 9 30 Jun 2028 - 29 Jun 2029