JA FAR Part 6 DHO Staffing Redacted to Post.pdf

DEPARTMENT OF VETERANS AFFAIRS

Office of Procurement, Acquisition and Logistics (OPAL)

Strategic Acquisition Center (SAC) 10300 Spotsylvania Ave Suite 400

Fredericksburg, VA 22408

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(1) Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for Other Than Full and Open Competition."

This Justification and Approval (J&A) for Other than Full and Open Competition is being executed by the Department of Veterans Affairs (VA), Office of Procurement, Acquisitions, and Logistics (OALC), Strategic Acquisition Center (SAC) in partnership with Veterans Health Administration (VHA) Digital Health Office (DHO).

(2) Nature and/or description of the action being approved.

This activity proposes to negotiate a non-competitive firm fixed price sole-source award with Agile Six Applications, Inc. (Agile Six) (UEI: UP4JHKJQ9MQ7), a Service-Disabled Veteran-Owned Small Business (SDVOSB), to provide comprehensive project and program management support and business analysis to include business requirement elicitation/definition, business process modeling, information architecture modeling, data analysis, human centered design, and tooling support, strategic and budget planning support. Provide testing support services for development/production environments and user acceptance facilitation and production release readiness and deployment support to include integrated change management of newly formed Digital Health Office.

(3) A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The Digital Health Office will partner with Agile Six to execute the DHO’s Initial Operations Capability plan. This consists of producing artifacts in the following categories: Human Centered Research and Design Support, Product Management Support, Business Process Engineering, Project Support, Change Management and Communications, and Business Analysis Services.

The period of performance will be for one 12-month base contract with options included by FAR 52.217-8, Option to Extend Services. The Government estimated cost for this requirement is

Strategic Acquisition Center (SAC)

(4) An identification of the statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.§ 253(c)(5) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-5 entitled, “Authorized or required by statute”. The applicable statute is Public Law 109- 461: “Veterans Benefits, Health Care, and Information Technology Act of 2006” specifically, the “Veterans First Contracting Program” outlined in 38 USC § 8127(c).

(5) A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

The proposed source for this acquisition is Agile Six, a certified SDVOSB, and is technically qualified to create Human Centered Research and Design Support, Product Management Support, Business Process Engineering, Project Support, Change Management and Communications, and Business Analysis Services artifacts base on the RFI evaluation. Agile Six has successfully supported VA in similar efforts and has been determined to be a responsible source with respect to performance.

1) The anticipated award price of the contract (including options) will not exceed $5 million. The estimated value of the proposed action is $1,981,928.00 over the life of the contract.

2) The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) is posted in accordance with FAR subpart 5.301(d); This J&A will be posted on System for Award Management (SAM.gov).

3) The SDVOSB concern has been determined to be a responsible source with respect to performance and Agile Six is a registered and verified Service-Disabled Veteran-Owned Small Business (SDVOSB). Agile Six is technically qualified and has successfully performed requirements of similar scope and complexity for the VA. Agile Six has subject matter experts in Human Centered Research and Design Support, Product Management Support, Business Process Engineering, Project Support, Change Management and Communications, and Business Analysis Services.

4) In the estimation of the contracting officer, contract award can be made at a fair and reasonable price that offers best value to the Government. Agile Six’s proposed pricing will be verified using the Independent Government

Strategic Acquisition Center (SAC)

Estimate, and technical expertise. A fair and reasonable price determination will be made prior to award.

(6) A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies.

In accordance with 819.7008(b), the determination to make a sole source award to an SDVOSB is a business decision wholly within the discretion of the contracting officer; therefore, the requirement to ensure that offers are solicited from as many potential sources as practicable is not applicable to this procurement. In addition, 819.7008(c) further authorizes the contracting officer to make the award without first determining that only one SDVOSB source can meet the requirement. A notice of the proposed action was synopsized via the Government Point of Entry (GPE) in accordance with FAR Section 5.201, and the agency will make publicly available the justification required by 6.305(a) within 14 days after contract award.

(7) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

No award shall be made until the Contracting Officer determines the cost to the Government to be fair and reasonable. In accordance with FAR 15.305(a) (1), normally, competition establishes price reasonableness; however, since this is a Sole Source acquisition, no competition is anticipated. Therefore, the VA will ask the vendor to provide their commercial catalog pricing, as offered to their most preferred customers.

The potential awardee will be required to justify increases over this price to satisfy Government determination that the offer price is “fair and reasonable”.

(8) A description of the market research conducted (see part 10) and the results or a statement of the reason market research was not conducted.

The statutory authority permitting other than full and open competition is 41 U.S.C.§ 253(c)(5) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-5 entitled, “Authorized or required by statute”. The applicable statute is Public Law 109- 461: “Veterans Benefits, Health Care, and Information Technology Act of 2006” specifically, the “Veterans First Contracting Program” outlined in 38 USC § 8127(c).

Agile Six has successfully supported VA in similar efforts and has been determined to be a responsible source with respect to performance. They are registered and verified in VetBiz.gov as a SDVOSB with the NAICS code 541611 for this requirement which in accordance with Public Law 109-461, Section 502(c) meets the requirements of this statute to allow a sole source to a SDVOSB.

Strategic Acquisition Center (SAC)

In addition, the Federal Awardee Performance, and Integrity Information System (FAPIIS) was reviewed and FAPIIS shows no reports for Agile Six Applications, Inc. that would indicate defective pricing, instances of contractor fault or recipient not- qualified, terminations for cause, default, material failure to comply, or non-responsibility of the contractor.

(9) Any other facts supporting the use of other than full and open competition.

The Contracting Officer has determined this proposed action meets all the requirements of 38 U.S.C. 8127(c) and Public Law 109-461, Section 502(c). The acquisition is below the $5,000,000.00 threshold, in accordance and fulfills the requirements of this statute to be awarded a SDVOSB; Agile Six is a responsible SDVOSB for performance of the services described herein; and the proposed contract can be awarded at a fair and reasonable price.

(10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Agile Six Applications, Inc.; (UEI: UP4JHKJQ9MQ7), a Service-Disabled Veteran- Owned Small Business (SDVOSB). 12830 Vineyard Crest PL Lakeside, California 92040-1660 phone: (619) 395-1422

(11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

All future requirements will be handled on a case-by-case basis. Toward the expiration of this contract, should this concept solution be proven effective, market research will be conducted in order to determine if there are other capable vendors who can provide the required services and consideration will be given as to whether the future acquisition should be competitive.

Strategic Acquisition Center (SAC) 10300 Spotsylvania Ave Suite 400

Fredericksburg, VA 22408

(12) Evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government’s minimum needs or requirements or other rationale for an exception to fair opportunity) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Signature: _________________

Digital Health Office

(13) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer ’s knowledge and belief.

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: ____________

Contracting Officer Strategic Acquisition Center