JA_EasyID_signed_Redacted.pdf

Control No: 21-RHCO-C-597

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Regional Health Contracting Office - Central

2. Description of Action:

Nature: New Requirement XX Follow-on Requirement

Contract Vehicle: Purchase Order Number 0011673979

Blanket Purchase Agreement (BPA) Number _______________ Order/BPA# _______ against FSS Contract #_____ _________ Order #___________ against Multiple Award IDIQ Contract Name or #______________

Order #_______ against a single award IDC Contract

Modification # _______ to existing PO/TO/DO/Call Order

Pricing/Contract Type: XX Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: XX Operations & Maintenance, Army (OMA) Other Funds: ________

FY: 2022

Name of Proposed Contractor(s) and Address:

GBS Corp 330 Mallory Station Road, Suite F17 Franklin, TN 37067 615-369-2233

Brand Name Buy: XX Yes No

3. Description of Services or Supplies: This requirement is a licensing and support contract for the EasyID/EasyLabel software currently in use at WBAMC. This software is required for patient ID bands and document labels. It interfaces with both CHCS and AHLTA as well as the VA’s VISTA system.

Period of Performance:

Base year: 1 October 2021 - 30 September 2022 Option 1: 1 October 2022 - 30 September 2023 Option 2: 1 October 2023 - 30 September 2024 Estimated Total Value: $14,306.79

4. Authority:

XX FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reasons for Authority Cited:

a. This is a follow on contract to support the EasyID/EasyLabel software licensing and support currently in place at William Beaumont Army Medical Center. This software is used by Patient Administration for printing patient identification bands and records labeling. EasyID software license manufactured by GBS Corp.

provides Information Technology (IT) connectivity solution for printing patient labels from the Government Owned EasyID/EasyLabel printer for all patients admitted into the system at William Beaumont Army Medical Center

b. GBS Corp. is the sole software developer and distributor of the Proprietary EasyID® software, services, and consumables such as Labels and Wristbands currently being used at William Beaumont Medical Center (WBAMC). The EasyID® Ver. 4 products are only sold directly to the DoD, and not provided to any other resellers.

c. EasyID/EasyLabel is currently in use at William Beaumont Army Medical Center

(WBAMC). This software is required licensing/support for patient ID bands and document labels.To purchase and install software other than EasyID/EasyLabel would be cost prohibitive and not in the best interest of the government.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, XX apply and will be followed, or do not apply due to an exception at

5.202 ______________________.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $250K, no posting required XX Action is a brand name restriction, under $25K, no posting required

Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Based on market research, GBS Corp., is the manufacturer of the software, and does not allow a third party to issue licenses, upgrades, or services in support of their EasyID/EasyLabel Software. As a result, this requirement is recommended as a Sole Source acquisition of software license, maintenance and support to GBS Corp.

8. Other Facts: A Notice of Intent was post on Sam.gov 23-28 July 2021. No other vendors responded. A Sole Source letter was received from vendor.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name:

Date: 27 July 2021 Title:

Signature:

10. Contracting Officer Certification/Approval:

I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based upon the IGCE.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Typed Name: Emerita Torres Date:

Title: Contracting Officer

Signature:

3 August 2021

TORRES.EMERI

TA.1017361771

Digitally signed by

TORRES.EMERITA.1017361771

Date: 2021.08.03 14:17:34 -05'00'