JA Digital Health Office Office-Wide Program Support Redacted to Post.pdf

DEPARTMENT OF VETERANS AFFAIRS

Office of Procurement, Acquisition and Logistics (OPAL)

Strategic Acquisition Center (SAC) 10300 Spotsylvania, Suite 400

Fredericksburg, VA 22408

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

(1) Identification of the agency and the contracting activity, and specific identification of the document as a "Justification for Other Than Full and Open Competition."

This Justification and Approval (J&A) for Other than Full and Open Competition is being executed by the Department of Veterans Affairs (VA), Office of Procurement, Acquisitions, and Logistics (OALC), Strategic Acquisition Center (SAC) in partnership with Veterans Health Administration (VHA) Digital Health Office (DHO).

(2) Nature and/or description of the action being approved.

This activity proposes to negotiate a non-competitive firm fixed price sole-source award with Prometheus Federal Services, LLC (OA) (UEI: G6Y7CGJ7JLU6), a Service- Disabled Veteran-Owned Small Business (SDVOSB), to provide program and administrative support, project management, strategic communications & executive support to the DHO. The subsequent tasks reflect urgent capability requirements identified while establishing the office. Executing this requirement will provide the DHO with critical resources to support the full scope of its mission within VHA.

Prometheus Federal Services, LLC will provide support the mission is to deliver modern, innovative, and user-centered digital health solutions to create outstanding health care experiences for Veterans and their care teams. Prometheus Federal Services, LLC will assist with business process engineering, providing best practices, and documenting standard operating procedures to ensure standardization, continuity of operations, and repeatable successes across all DHO development and operational activities.

(3) A description of the supplies or services required to meet the agency’s needs (including the estimated value).

The DHO will partner with Prometheus Federal Services, LLC to work with VA enterprise partners in the Office of the Chief Technology Officer, Office of the Chief AI Officer, Office Information Technology, Electronic Healthcare Modernization Integration Office and VHA Stakeholders to enhance and create products and solutions that focus

Strategic Acquisition Center (SAC) wholistically in the end user experience. DHO will also leverage product management principles, agile and iterative methods to create, develop and test these products and solutions.

The period of performance will be for one 12-month base contract, The Government's estimated cost for this requirement is

(4) An identification of the statutory authority permitting other than full and open competition.

The statutory authority permitting other than full and open competition is 41 U.S.C.§ 3304(a)(5) as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302- 5 entitled, “Authorized or required by statute”. The applicable statute is Public Law 109- 461: “Veterans Benefits, Health Care, and Information Technology Act of 2006” specifically, the “Veterans First Contracting Program” outlined in 38 U.S.C.§ 8127(c) and VAAR 819.7008.

(5) A demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited.

1) The anticipated award price of the contract will not exceed $5 million. The estimated value of the proposed action is $4,954,065.31 over the life of the contract.

2) The justification prepared pursuant to FAR 6.302-5(c)(2)(ii) will be posted in accordance with FAR subpart 5.301(d).

3) The SDVOSB concern has been determined to be a responsible source concerning performance and Prometheus Federal Services, LLC is a registered and verified SDVOSB. Prometheus Federal Services, LLC is technically qualified and has successfully performed requirements of similar scope and complexity for the VA.

(6) A description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies.

Market research was conducted, details of which are in the market research section of this document. This effort did not yield any additional sources that can meet the Government’s requirements. There is no competition anticipated for this acquisition.

Strategic Acquisition Center (SAC)

Additionally, the proposed action will be synopsized on the Federal Business Opportunities Page in accordance with FAR 5.201. Any proposals that are received shall be evaluated.

In accordance with VAAR 819.700(b), the determination to make a sole source award to a SDVOSB is a business decision wholly within the discretion of the contracting officer;

therefore, the requirement to ensure that offers are solicited from as many potential sources as practicable does not apply to this procurement. In addition, VAAR 819.7008(c) further authorizes the contracting officer to make the award without first determining that only one SDVOSB source can meet the requirement. A notice of the proposed action will be synopsized via the Government Point of Entry (GPE) in accordance with FAR Section 5.201, and the agency will make publicly available the justification required by 6.305(a) within 14 days after the contract award.

(7) A determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

No award shall be made until the Contracting Officer determines the cost to the Government to be fair and reasonable. Since this is a Sole Source no competition is anticipated acquisition; In accordance with 13.106-3(a)(2)(vi) price reasonableness will be established with a comparison to the Independent Government Cost Estimate (IGCE) and will include a statement of price reasonableness in the contract file. Any changes will be required to justify increases over this price to satisfy the Government's determination that the offer price is “fair and reasonable”.

(8) A description of the market research conducted (see part 10) and the results or a statement of the reason market research was not conducted.

Prometheus Federal Services, LLC has successfully supported VA in similar efforts and has been determined to be a responsible source concerning performance. They are registered and verified in VetCert.SBA.gov as a SDVOSB with the NAICS code 541611 for this requirement which in accordance with Public Law 109-461, Section 502(c) meets the requirements of this statute to allow a sole source to a SDVOSB.

In addition, the Federal Awardee Performance, and Integrity Information System (FAPIIS) was reviewed and FAPIIS shows no reports for Prometheus Federal Services, LLC. that would indicate defective pricing, instances of contractor fault or recipient not-qualified, terminations for cause, default, material failure to comply, or non-responsibility of the contractor.

Strategic Acquisition Center (SAC)

(9) Any other facts supporting the use of other than full and open competition.

The Procuring Contracting Officer has determined this proposed action meets all the requirements of 38 U.S.C. 8127(c) and Public Law 109-461, Section 502(c). The acquisition is below the $5,000,000.00 threshold and fulfills the requirements of this statute to be awarded a SDVOSB; Prometheus Federal Services, LLC is a responsible SDVOSB for the performance of the services described herein; and the proposed contract can be awarded at a fair and reasonable price.

(10) A listing of the sources, if any, that expressed, in writing, an interest in the acquisition.

Prometheus Federal Services, LLC 13846 Rembrandt WAY Chantilly, Virginia 20151-3255 Phone: (202) 792-1005

(11) A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

All future requirements will be handled on a case-by-case basis. Toward the expiration of this contract, should this concept solution be proven effective, market research will be conducted to determine if other capable vendors can provide the required services and consideration will be given as to whether the future acquisition should be competitive.

Strategic Acquisition Center (SAC)

(12) Evidence that any supporting data that is the responsibility of technical or requirements personnel (e.g., verifying the Government’s minimum needs or requirements or other rationale for an exception to fair opportunity) and which form a basis for the justification have been certified as complete and accurate by the technical or requirements personnel.

I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief.

Signature: Date: ____________

Digital Health Office

(13) Contracting officer certification that the justification is accurate and complete to the best of the contracting officer ’s knowledge and belief.

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: ____________

Contracting Officer Strategic Acquisition Center

09/19/24

9/19/2024