JA 24Q2120_Redacted.pdf

1 Ver 2.0 (01 July 2018)

Date: July 17, 2024

MEMORANDUM

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION UNDER

THE SIMPLIFIED ACQUISITION THRESHOLD

Ref: (a) USNS CARSON CITY T_EPF 7 PR Number(s): USNS CARSON CITY (EPF-7)

I. BACKGROUND:

1. In considering the references, FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contacting Officers may solicit from one source if the Contracting Officer determines that, under the circumstances of the contract action, only one source is reasonably available (e.g., urgency, exclusive licensing, brand-name, or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition because only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

1. Provide a description of the item or service required, to include

a) the name of the required source or brand name

EVAC NORTH AMERICA INC.

b) the required delivery date/period of performance and

POP 04/09/2025- 6/22/2025

c) its intended use.

VACUUM INTERFACE MODIFICATION

2. List the source(s) or known vendor(s) who are able to provide the above described item or service.

EVAC NORTH AMERICA INC

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION IS BASED

ON THE FOLLOWING (select all that apply):

A. Only one responsible source (select all that apply):

1. _____ RESTRICTIVE RIGHTS: the source has established proprietary rights, limited rights in data, patent rights, copyrights, or secret processes in the item or service.

a. Explain what is subject to the restrictive rights.

2 Ver 2.0 (01 July 2018)

The requested vacuum interface units are part of the sewage system installed on board the EPF Class manufactured by EVAC North America. This system is a fire sewage system for use to maintain the sanitation of the ship. The details of manufacturing the vacuum interface units are provided on drawing number 593-8445358 and is clearly marked as proprietary information. The need for EVAC to manufacture and deliver these vacuum interface units is to maintain the sanitation system.

b. If drawings are includ drawing number 593-8445358

2. _____ EXCLUSIVE LICENSING AGREEMENTS: The item or service is only available from the Original Equipment Manufacturer (OEM), or there is ONLY ONE authorized distributor or technical representative for the OEM.

a. Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

b. Identify the distributor / authorized technical representative for the item or service.

Provide evidence of the exclusive licensing agreement as an attachment to this document.

(NOTE: If there is more than one distributor / authorized technical representative, then use Part B Brand Name.)

3. __X___ OTHER REASON:

a. _X____ CRITICAL SHIP EQUIPMENT: The required item is critical ship equipment, the failure of which poses a hazard to the ship, the crew or the environment.

i. SMS Procedure Number: SMS 10.6.002-01-JHSV

b. _X____ STANDARDIZATION / BRAND NAME: Per MSCs standardization initiative, additional units or replacement items.

i. Identify Make / Model Number(s): 6542601

ii. Identify other vessels with this Make / Model: EVAC NORTH AMERICA

c. _X____ FORM, FIT, AND FUNCTION: Item is direct replacement parts / components for

3 Ver 2.0 (01 July 2018) existing equipment and must be compatible in terms of form, fit, and function with existing equipment / configurations.

i. Identify Make / Model of existing equipment:

ii. Describe how the equipment must be compatible with the existing configuration.

These overhaul kits are by the OEM to maintain maximum fuction and proper operation.

EVAC North America / 6542601

d. _____ OTHER:

4. _____ UNUSUAL AND COMPELLING URGENCY: The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits. Urgent requirements are supplies or services that will result in work stoppage, or are mission critical and the routine processing time would injure the Government. The determination that the procurement for the above is an urgent and compelling requirement is based on the following:

a. Date on which the requirement was identified: ______________________________

b. Required delivery date / Period of Performance: _____________________________

If the difference between a. and b. is more than one week, explain the delay in submitting the requirement.

c. Estimated production lead time: ______________________________

d. Explanation of why delivery / commencement of services by the date required is needed: (explain the impact to the mission, any special circumstances or conditions, etc.)

e. CASREP Number: _________________________________________

IV. ANTICIPATED DOLLAR VALUE OF PROCURMENT: ___________________

4 Ver 2.0 (01 July 2018)