J1_SOW_SD Rigging Services_TM_V3_0110_2025 DRAFT.pdf

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

Attachment J-1

South Dakota Rigging Services – Time and Material (T&M)

FERMI NATIONAL ACCELERATOR LABORATORY

Statement of Work (SOW)

Statement of Work – Rigging Services FDC I&I

Managed by: Fermi Forward Discovery Group, LLC i

VERSION CONTROL

Approvals for this document will be required from:

FermiForward Procurement: Bridget Fugett FermiForward Responsible Person: Michael Pfaff, LBNF/DUNE-US

Revision History

Revision Responsible Person

Date Description of Changes

0 Michael Pfaff 23, July, 2024 Original 1 Michael Pfaff 30, September, 2024 Added travel radius language 2 Michael Pfaff 1, November, 2024 Updated PPE language 3 Michael Pfaff 1, January, 2025 Updated “FermiForward” language ii

TABLE OF CONTENTS

Introduction

Statement of Work

Scope

Service Requirements

Subcontractor Furnished Equipment and Materials

FermiForward Furnished Equipment and Materials

Environmental, Safety and Health

Quality Control

Schedule

Special Instructions

Reporting Deliverables

A. INTRODUCTION

Under contract to the U.S. Department of Energy (DOE), the Fermi Forward Discovery Group, LLC (FermiForward), is leading the Long-Baseline Neutrino Facility (LBNF) Project to enable a world-class program in neutrino physics. Specifically, the LBNF Project (https://lbnf-dune.fnal.gov) provides the infrastructure for the Deep Underground Neutrino Experiment (DUNE), which will consist of two large liquid argon-based neutrino detectors located nearly a mile underground at the Sanford Underground Research Facility (SURF) in Lead, SD.

The Far Detector & Cryogenics (FDC) subproject of LBNF/DUNE-US installs the cryostats, detectors, cryogenics and supporting infrastructure at the SURF laboratory.

B. STATEMENT OF WORK

This Statement of Work outlines the South Dakota rigging services requirements. The Subcontractor will be required to provide all rigging personnel, equipment, tools, and materials for the rigging services.

For the purposes of this document, a “Rigger” is defined as an individual who can perform typical rigging duties of connecting, disconnecting and the movement of materials.

C. SCOPE

Subcontracted rigging services are required for the safe and efficient movement of materials in support of the installation of the LBNF/DUNE-US cryostats, infrastructure, and detectors. The estimated level of the needed rigging services will fluctuate over the entirety of this subcontract. The anticipated need will be equivalent to the number of shifts required for that particular project phase. All rigging activities will take place within the caverns underground at SURF in the DOE leased space. (North Cavern and South Cavern). See Figure 1.

Figure 1: DOE Underground Leased Space at SURF

D. SERVICE REQUIREMENTS

Typical rigging activities will require the movement of materials ranging from standard size pallets, as well as steel beams of various size and weight up to 17,000 lbs. and approximately 45’ in length. While infrequent, specialized moves may require the handling of materials at the maximum capacity of the overhead cranes and shall be coordinated between FermiForward and the Subcontractor. The Subcontractor shall furnish all properly qualified offsite administrative management, personnel, equipment, supplies, tools, transportation and shall plan and coordinate with LBNF/DUNE-US project management to assure effective performance of all rigging services described below.

1. Rigging Activities

a. Prepare the provided materials that are to be moved, ensuring that materials are stored appropriately so that they are safe and secured during the transportation.

b. Prepare the provided rigging equipment, which involves setting up the rigging tools such as pulleys, beams, bolts, lifting chains, clamps, etc. to ensure that the materials are handled and moved smoothly.

c. Attaching loads to rigging to provide support or prepare them for moving with the use of hand and power tools.

d. Properly moving and handing the materials or machinery, which involves overseeing the control of every movement of the materials as they are transported and communicating with team members often, to ensure the safety of every individual and materials involved in the process. The following FermiForward-equipment will be available to accommodate the material moves.

i. Overhead bridge cranes, up to and including 15-ton capacity.

ii. Central traveling monorail hoist, up to and including 20-ton capacity.

e. Disconnecting, unloading, aligning, and leveling at destination location.

f. Ensuring that rigging equipment is dismantled and properly stored after use.

g. Carrying out tests on rigging equipment, as required, to ensure safety and reliability (This

SOW, Section G.3).

h. Effectively communicating with workers that are engaged in the process of hoisting and moving loads, to ensure the safety of workers and materials.

i. Ensuring that all work scope is completed safely, by strictly adhering to all safety regulations and precautions, consistent with industry standards listed (This SOW, Section G.3).

j. After the material move, the rigging team shall discuss any lessons learned that may be applied to future material moves.

2. Management & Supervision

a. The Subcontractor shall provide one Lead Rigger per shift, who shall provide daily supervision and work alongside of Subcontractor personnel and will communicate daily with the FermiForward representative to ensure schedules are maintained.

b. The Subcontractor's representative shall be available for consultation and discussion relative to FermiForward operational problems.

i. This Subcontractor representative’s time will not be compensated, as this shall be included as part of subcontract administration.

c. The Subcontractor shall be responsible for maintaining satisfactory standards of employee conduct, integrity, and competence.

i. The Subcontractor shall be responsible for initiating and administering disciplinary action to employees regarding any deficiencies.

ii. The Subcontractor shall remove any employee assigned to FermiForward whose continued employment is deemed to be contrary to the best interest of FermiForward.

1. Such removal will be requested in writing by the FermiForward representative.

E. SUBCONTRACTOR FURNISHED EQUIPMENT & MATERIALS

The Subcontractor and any sub-tier Subcontractor will be required to furnish, at Subcontractor expense, the standard tools, equipment, special equipment, personal protective equipment, and equipment supplies common to the general rigging and related services involved in this work. All rigging equipment utilized for the lifting or movement of materials shall be stamped or tagged with that equipment’s maximum lifting capacity.

1. Adequate quantities of all tools/equipment shall be provided and readily available for all tradespeople. The equipment shall be in good operating condition for the work to be performed and shall be used and maintained consistent with manufacture’s specifications. Any defective equipment that does not have a spare shall be replaced within 24 hours. Required tools and equipment may include, but are not limited to, the following.

a. Personal Protective Equipment (PPE)

i. Type II safety helmet with chin strap

ii. Safety glasses/goggles

iii. Hearing protection when required

iv. Level IV Cut-resistant gloves

v. Steel-toe boots – above the ankle

vi. Class II reflective vests/hi visibility clothing

1. 4” sleeves over the shoulder

2. Long pants

vii. Any additional PPE as required by specific work plan and associated Hazard Analysis

b. Standard rigging equipment and materials, or equivalent, required for the handling and movement of materials are as follows.

i. (24) 1/2" x 12' Chain Slings

1. Grade 100 Alloy Steel Adjustable Chain Slings, Single Leg, 12'

ii. (24) 1" x 3' Slings

1. Two-Ply Flat Eye & Eye Nylon Sling

iii. (18) 1" x 8' Slings

1. Two-Ply Flat Eye & Eye Nylon Sling

iv. (18) 1" x 12' Slings

1. Two-Ply Flat Eye & Eye Nylon Sling

v. (12) 2" x 6' Slings

1. Two-Ply Flat Eye & Eye Nylon Sling

vi. (12) 2" x 15' Slings

1. Two-Ply Twisted Eye & Eye Nylon Sling

vii. (18) 2" x 8' Slings

1. Two-Ply Twisted Eye & Eye Nylon Sling

viii. (12) 2" x 16' Slings

1. Two-Ply Flat Eye & Eye Nylon Sling

ix. (12) 4" x 16' Slings

1. Two-Ply flat Eye & Eye Nylon Sling

x. (24) 8' Round Slings

1. Endless - Type 5 Round Slings

xi. (24) 12' Round Slings

1. Endless - Type 5 Round Slings

xii. (30) 3/8" Shackles

1. Thick Galvanized Alloy Steel Shackle with Screw Pin - for Lifting

xiii. (30) 1/2" Shackles

1. Thick Galvanized Alloy Steel Shackle with Screw Pin - for Lifting

xiv. (90) 5/8" Shackles

1. Thick Galvanized Alloy Steel Shackle with Screw Pin - for Lifting

xv. (30) 3/4" Shackles

1. Thick Galvanized Alloy Steel Shackle with Screw Pin - for Lifting

xvi. (12) Manual Hoists

1. 20 ft. Lift Manual Hooked Mounted Chain Hoists / 10,000 lbs.

c. General hand tools

i. Wrenches

ii. Hammers

iii. Screwdrivers

iv. Any other small hand tools required for daily rigging activities

F. FERMIFORWARD FURNISHED EQUIPMENT & MATERIALS

FermiForward shall furnish, at their expense, the following equipment.

1. One (1) 15-ton capacity overhead bridge crane will be dedicated to each cavern, both North and South Cavern, and exclusively operated by FermiForward.

a. A second 15-ton overhead bridge crane will be located in either of the two caverns to support installation and will be moved from cavern to the next to accommodate the heavy construction phase of the installation schedule.

2. One (1) central traveling monorail hoist of 20-ton capacity in both the North and South Cavern and exclusively operated by FermiForward.

3. Specialized lifting fixtures designed for scientific component handling and installations.

a. Requires certification and engineering note by a qualified Engineer, as well as approval by the FermiForward representative, prior to use.

4. Underground self-rescuers will be supplied by LBNF on a loaned-out, day-by-day basis, coordinated through the LBNF ES&H Coordinator.

a. Self-rescuers are portable devices that provide breathable air, should the surrounding atmosphere lack oxygen or become contaminated.

G. ENVIRONMENTAL, SAFETY AND HEALTH

1. A corporate environment, safety, and health (ES&H) program must comply with and encompass all applicable aspects of 29 CFR Part 1910, OSHA Safety and Health Standards for General Industry and 10 CFR Part 851 Worker Safety and Health Program.

a. An FermiForward provided acknowledgement form will be provided to the Subcontractor for signature, indicating that the Subcontractor understands the requirement to comply with 29 CFR Part 1910 and 10 CFR Part 851.

2. All Subcontractor personnel shall be required to attend various FermiForward provided trainings, listed below, and shall be billable at the straight time rate.

a. Summary of required FermiForward training.

Course Description Required By Offered By Typical Time

Oxygen Deficiency Hazard (Depending on Area) FermiForward FermiForward 8 hours SURF Site Orientation - Surface FermiForward FermiForward 2 hours SURF Surface Practical Factors FermiForward FermiForward 1 hour SURF Site Orientation - Underground FermiForward FermiForward 2 hours SURF Underground Practical Factors FermiForward FermiForward 1.5 hours

b. The Subcontractor and any sub-tier Subcontractor performing work at SURF will be responsible for the following requirements concerning Subcontractor training.

i. The Subcontractor shall be responsible for assuring that their employees and sub-tier Subcontractor employees, who do not speak English, understand all ES&H requirements. The Subcontractor must be able to communicate any necessary instructions to those employees.

ii. All Subcontractors performing work at SURF shall provide to their employees any necessary ES&H training as may be required by federal/state regulations, and as appropriate for their Subcontract activities at Fermilab.

1. Required certifications necessary to perform rigging activities at elevated heights.

a. OSHA or NCCCO recognized rigging certification

i. Rigger Level I required

ii. Rigger Level II, Master Rigger Level III preferred

b. Mobile Elevated Work Platform (MEWP)

c. Fall protection

2. Exceptions involve hazards which are unusual for the trade of the Subcontractor’s employees.

a. For example, FermiForward normally provides appropriate training for Subcontractors working in:

i. Oxygen deficient hazard areas

ii. Scaffold use

iii. Ladder use

iii. Records of ES&H Training that were provided by the Subcontractor, or others, and received by Subcontractor employees performing subcontractor activities at Fermilab shall be available for review by FermiForward.

iv. Subcontractors shall maintain and provide to FermiForward upon request, any and all occupational safety and environmental records. Such records include but are not limited to the following.

1. Records required to be maintained by federal/state regulation.

a. OSHA injury/illness logs, training records

b. Inspection records

c. Safety meeting minutes

d. Incident investigations documentation

2. Additional records appropriate for the Subcontractor’s activities shall also be maintained and provided to FermiForward upon request. Examples include but not limited to the following.

a. Scaffolding

b. Fall Protection

v. If the Subcontractor intends to administer first aid or Cardiopulmonary Resuscitation (CPR), the Subcontractor must comply with 29 CFR 1926 and make available the list of names of any employee who will administer first aid or CPR, along with current certifications.

vi. Summary of potential training required by Subcontractor.

Additional Courses, based on Task Scope of Work

First Aid/CPR/AED Training Fall Protection Training for General Industry Fall Protection Competent Person Hazard Communication Aerial Lift Training Scaffold Awareness Training Scaffold User Training Ladder Safety

3. Hoisting and rigging equipment and all design, installation, inspection, testing, and operations activities shall be in accordance with FermiForward Work Smart Standards. Cranes, hoists, monorails, jib cranes and rigging activities shall comply with the following regulations (available in the Fermilab library).

a. DOE-STD-1090-2020, Hoisting and Rigging

b. 29CFR1910, Subpart N, OSHA General Industry Standards, Materials Handling and

Storage

c. 29CFR1926, Safety and Health Regulations for Construction

d. ANSI/ASME B30.10, Hooks

e. ANSI/ASME B30.11, Monorails and Underhung Cranes

f. ANSI/ASME B30.16, Overhead Hoists (Underhung)

g. ANSI/ASME B30.17, Overhead and Gantry Cranes (Top Running Bridge, Single Girder, Underhung Hoist)

h. ANSI/ASME B30.2, Overhead and gantry cranes

i. ANSI/ASME B30.20, Below the hook lifting devices

j. ANSI/ASME B30.21, Manually Lever Operated Hoists

k. ANSI/ASME B30.22, Articulating Boom Cranes

l. ANSI/ASME B30.5, Mobile and locomotive truck cranes

m. ANSI/ASME B30.9, Slings

4. PPE requirements found in this document, Section E.1.a, Personal Protective Equipment (PPE).

H. QUALITY CONTROL

In conjunction with Clause 3 of the GENERAL TERMS AND CONDITIONS FOR SERVICES PERFORMED AT SURF, unless otherwise specified by the work order or the FermiForward Task Manager, the Subcontractor’s on-site supervision will be responsible for the following.

1. All activities necessary to manage, control and document work to ensure compliance with the

Subcontract requirements.

2. Ensuring adequate Quality Control services are provided for work accomplished on and off site by his/her organization, suppliers, sub-tier Subcontractors, technical laboratories, and consultants.

3. The work activities include safety, testing and inspection and all other functions relating to the requirements for quality work.

4. The quality and timely provision of workmanship and material provided under this subcontract.

I. SCHEDULE

1. Standard rigging services shall be provided for all scheduled working days.

a. The Subcontractor shall have a pool of individuals that are trained and prepared to fill in for any absences or terminations of existing on-site employees.

2. Standard rigging service shall be provided as follows.

a. Two shifts per day

b. Day and evening

c. Tentative six days per week, 10 hours per each shift

i. FermiForward may adjust working days and shift duration based on installation need.

ii. Schedule changes will only be adjusted with advanced notice and coordination with the Subcontractor and should be infrequent in nature.

3. Special request rigging service that is outside the base scope of this subcontract shall be occasionally required and provided upon FermiForward request.

a. Only FermiForward shall have the authority to authorize any overtime that is outside of the regularly scheduled shift times.

4. Staffing plans shall be approved by FermiForward.

5. Recognized FermiForward Holidays are as follows.

a. New Year’s Day (full day)

b. Martin Luther King Day (full day)

c. Memorial Day (full day)

d. Juneteenth (full day)

e. Independence Day (full day)

f. Labor Day (full day)

g. Thanksgiving Day (full day)

h. Day After Thanksgiving (full day)

i. Christmas Eve (half day)

j. Christmas Day (full day)

k. New Year’s Eve (half day)

6. In addition to the scheduled holidays, expect various work stoppages due to extreme weather conditions. On average, these additional work stoppages equate to approximately 7 days per year.

J. SPECIAL INSTRUCTIONS

1. FermiForward, consistent with GSA Travel Policy (OAS 5770.1A), will only allow for travel/per diem expenses for those subcontracted employees who are traveling outside of a 50-mile radius of the SURF worksite.

a. 50 miles or less: Travel/per diem expenses not allowed

b. 51 miles or greater: Travel/per diem expenses allowed, with receipts required to be provided to FermiForward.

2. All Subcontractor personnel must obtain an ID card for entry onto the SURF site, which will be coordinated by the FermiForward representative.

3. Subcontractor shall maintain the required number of personnel as designated by this subcontract and shall provide coverage to accommodate any Subcontractor personnel absences.

a. Required to maintain project schedules.

4. FermiForward reserves the right, at any point during the life of this subcontract, to adjust the needed staffing levels based on current operational need.

a. FermiForward shall notify the subcontractor, in writing, no later than 60 days prior to the requested staffing change.

b. Any FermiForward requested staffing changes shall be limited to +/- 20% of the originally subcontracted staffing levels.

5. Any weights that are measured in metric tons shall be converted to imperial/US tons.

6. Any sub-tier services that are utilized by the Subcontractor must be listed and approved by FermiForward.

7. All employees of the Subcontractors, including second tier Subcontractors, shall conform to any rules of conduct, etc., established by FermiForward. Failure to do so will be sufficient cause for removal from site.

8. Subcontractor and their sub-tier Subcontractors shall always keep the site of the work, storage areas, and public and private areas free from accumulations of waste material or rubbish caused by the services activities. Daily clean-up to the satisfaction of the FermiForward Representative is expected.

9. The Subcontractor shall supply all employees utilized under this Subcontract with matching identifiable attire bearing the Subcontractor's company name or logo. Employees shall always wear such uniforms when working on Fermilab property.

10. Should the Subcontractor, during the performance of subcontract duties, determine that an unsafe condition exists, the Subcontractor shall curtail the job immediately and notify the FermiForward representative.

11. Subcontractor is responsible for providing their personnel with all PPE required to perform the rigging services described within this Statement of Work.

K. REPORTING DELIVERABLES

1. Activity Summary Report

a. A weekly report summarizing the work performed over the past week shall be presented to the FermiForward Representative, in writing, the Monday of the next working week.

i. If Monday is non-working day due to holiday or other schedule impact, the first working day of the week shall supplant the Monday reporting due date.

b. The format is free but should reflect the list of activities done and any problems encountered.

c. The report should be written using the application Word and/or PDF and contain the date and name of the Subcontractor supervisors who have written the report.

2. Timesheets

a. Subcontractor shall submit timecards to the FermiForward Representative on a weekly basis.

b. Submittal is required on the Monday of the next working week.

i. If Monday is non-working day due to holiday or other schedule impact, the first working day of the week shall supplant the Monday reporting due date.

c. FermiForward must approve and sign each Subcontractor timesheet.

d. FermiForward shall retain copies of submitted timesheets for the entirety of this subcontract.

3. Travel Receipts

a. Subcontractor shall submit travel and lodging receipts to FermiForward to verify cost does not include profit.

4. Equipment Receipts

a. Subcontractor shall submit equipment receipts to FermiForward to verify cost does not include profit.

5. Invoices

a. Subcontractor shall submit their invoice to FermiForward on a monthly basis.

b. A summary report for that month’s timesheets shall be included with the submitted invoice.

i. Allows for Procurement verification of accuracy between the invoice and the work performed.

c. FermiForward Representative reviews all invoices for accuracy., matches timesheets to each invoice and approves invoice for payment.

d. Incorrect invoices shall be returned to the Subcontractor for correction and resubmittal.

End of Document