J1 - SOW.docx

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK (SOW)

BAKER DRAW SHADE STRUCTURE INSTALLATION

BACKGROUND

Baker Draw Shooting Area is a popular recreational shooting area on the Pawnee Ranger District (PNG) of the Arapaho & Roosevelt National Forests and Pawnee National Grassland. This shooting area consists of a 100-yard, 50-yard, and 25-yard shooting area. This contract is intended to construct a Shade Structure above the firing line of the 25-yard shooting area, as according to the contract Drawings, Specifications, and International Building Code (IBC).

SCHEDULE OF ITEMS

GRAND TOTAL:

SCOPE OF WORK

The proposed project’s goal is to construct a Shade Structure at the Baker Draw Shooting Area near Ault, Colorado. The installation must be above the firing line of the 25-yard shooting area, as according to the contract Drawings and Specifications, and International Building Code (IBC). The shade structure shall be installed above the existing 25-yard firing line, which consists of a concrete slab with shooting benches. All shade structure components must match the existing site shade structures’ materials and colors.

This project includes the excavation of project area, installation of shade structure, and backfilling the work area. See ‘Definition of Pay Items’ on Page 08 for further details. All work must be in accordance with DRAWINGS, Specifications, Forest Service Supplemental Specifications, FP-14, and the International Building Code (IBC).

PERIOD OF PERFORMANCE

60 Days After Notice to Proceed (NTP). Complete work no later than September 1st, 2025. No work shall happen on weekends or Federally recognized Holidays.

PLACE OF PERFORMANCE

This Baker Draw Shooting Area is located on the Pawnee National Grasslands at the northeast corner of the intersection of Weld County Road 63 and Weld County Road 96, approximately 40 miles northeast of Fort Collins, CO. To reach the shooting area from Fort Collins, travel east on CO HWY 14 for approximately 35 miles. Turn north onto Weld County Road 61 and travel three miles before turning east on Weld County Road 96. Follow Weld County Road 96 for one mile to its intersection with Weld County Road 63.

Address: Co Rd 96, Ault, CO 80610

40.68338127287014, -104.46649142634617

Arapaho & Roosevelt National Forests Pawnee National Grassland - Baker Draw Designated Shooting Area (usda.gov)

PROJECT SITE REQUIREMENTS:

1. Utility Locates:

The Contractor shall call for utility locates prior to any ground disturbance.

2. Safety and Security:

The Contractor is responsible for the safety and security of the work site and all personnel. The Forest Service will not be held liable for any damage to contractor equipment, supplies, materials, labor, or work.

3. Public Access and Safety:

The recreation site will remain open to the public during construction. The Contractor shall install and maintain suitable barriers to ensure the protection of the public, employees, and facilities. All signs must meet MUTCD standards.

4. Traffic Control:

The Contractor may temporarily close or block off traffic, with prior approval from the Contracting Officer, to ensure public safety.

5. Debris and Trash Disposal:

The Contractor is responsible for the proper disposal of all debris and trash generated during construction. All waste materials must be disposed of at designated dumping facilities, and under no circumstances shall debris or trash be dumped outside of these designated facilities.

INSPECTION AND ACCEPTANCE

All work shall be conducted under the general direction of the Contracting Officer and is subject to Government inspection and testing at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract. See FAR Clause 52.212-4(a) contained herein. The contractor is responsible for adhering to the contract specifications and for quality control.

CONTRACT ADMINISTRATION

Invoices - The following supplements the invoice terms contained within FAR 52.212-4(g) contained herein. Payments will be made from the Contractor’s invoice(s). All invoices are to be submitted via the electronic Invoice Processing Platform (IPP) System. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). The contractor must follow the instructions on how to register and submit invoices via IPP as prescribed in previous communications from USDA and Treasury.

Payment for services rendered shall be made within 30 days following receipt of an invoice for the work. The contractor shall submit invoices on a monthly basis and at the end of the month. If at any time the Contractor does not perform the services per the contract in a timely manner the Contracting Officer reserves the right to contract for the work with another party and will adjust payment accordingly.

This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at this website https://www.ipp.gov/index.htm. Ensure your company has registered at https://www.ipp.gov/vendors/enrollment-vendors.htm to establish your account.

Offeror must have an established account prior to commencement of work.

Invoice Processing Platform (IPP) does not allow for the contractor to change the description of the line items being invoiced against and therefore an itemized invoice must be uploaded as an attachment(s). If the itemized invoice has not been reviewed and approved by the COR, the IPP payment request will be rejected. Please follow the minimum requirements to ensure a successful payment process.

IPP Invoice shall have the following areas completed at a minimum:

Invoice Number Invoice Date Bill Period Start Date Bill Period End Date Supplier Contact Name Supplier Contact Phone Contract Number Itemized invoice shall include at a minimum:

Contractor Name & Address Contract number Invoice Number Description of Services or work completed.

Date of services or completion.

CONTRACT ADMINISTRATION

I. Contract Award: A written award or acceptance of offer mailed or otherwise furnished to the Contractor shall result in a binding contract without further action by either party.

II. Notice to Proceed. The Contractor shall commence work upon receipt of a properly executed Notice to Proceed.

III. Changes: The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract and notwithstanding any provisions contained elsewhere in this contract the said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

IV. Unauthorized Instructions from Government or Other Personnel: The Contractor shall not accept instructions issued by any person employed by the U.S. Government or otherwise other than the Contracting Officer, or the authorized representative of the Contracting Officer acting within the limits of his/her authority.

V. Designation of Contracting Officer’s Representative (COR): Designation will be made upon contract issuance of the contract and a copy of the designation letter will be furnished to the Contractor. Limits of authority are described in each designation letter.

VI. Designation of Authorized Representative of the Contractor: The Contractor shall assign a member or employee who will act as Project Manager during the course of this contract or during the course of this project. The official shall be responsible for affording liaison between the contract forces and the contracting offices. This designation shall be in writing and a copy furnished to the Contracting Officer.

VII. Contract Release: The following supplements the Payments clause in Section I: Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release. A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C. 15).

TECHNICAL/CONTRACTOR REQUIREMENTS

The Contractor shall furnish all management, labor, equipment, supervision, tools, materials, transportation, operating supplies, supervision, workman’s compensation, unemployment insurance and incidentals necessary to perform the work in accordance with the specification and provisions of the contract. Staking and surveying for this shade structure installation is the responsibility of the contractor and will require CO/COR approval of staking before starting work.

The project includes excavation of the work area, installation of all shade structure components, and site restoration. See ‘Definition of Pay Items’ on Page 08 for further details. All work must be in accordance with provided DRAWINGS, Specifications, Forest Service Supplemental Specifications, FP-14, and the International Building Code (IBC). All Contractors shall visit the project sites and acquaint themselves with current conditions prior to submitting a bid for these services.

The contractor shall be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and Municipal laws, codes, and regulations applicable to the performance of the work. The contractor shall be responsible for all damages to persons or property, which occur as a result of the Contractor’s performance or negligence.

SUBMITTALS

The Contractor is responsible for the following submittals.

DEFINITION OF PAY ITEMS

1. Pay Item 151(01) Mobilization covers movement of personnel, equipment, supplies, and incidentals to or from the project area and to locations within the project area. Requirements and provisions shall follow Section 151 in the FP-14 specifications.

a. General mobilization will be negotiated and paid for on a per task order basis. The base of operations location shall be used for mobilization distance determination.

b. Mobilization shall be paid one time per job. Mobilization will not be paid for the return trip to the base of operations, or for re-mobilization to the same project (e.g. equipment taken back to the base of operations for the weekend), unless agreed in advance by the Contracting Officer.

c. Mobilization covers the movement of personnel, equipment, fuel, support vehicles, supplies, and incidentals to the project area and additional movements within the project area. Mobilization also covers project management costs, such as bonding and insurance. Requirements and provisions shall follow Section 151 in the FP-14 specifications.

2. Pay Item 601(01) consists of the furnishing and installation of a shade structure above the firing line of the 25-yard shooting area. Work shall include all equipment, labor, and materials necessary to complete this project from start to finish. The contractor will be responsible for the purchasing of all necessary hardware required to construct the shade structure. Required hardware is shown on the plans. All shade structure components must match the existing site shade structures’ materials and colors.

3. Prepare sub-grade and install concrete footers as specified. Construct and install the shade structure in the location as staked by the Forest Service. All work must be in accordance with provided DRAWINGS, Specifications, Forest Service Supplemental Specifications, FP-14, and the International Building Code (IBC).

GENERAL DIMENSIONS AND MATERIALS

1. The roof dripline of the shade structure shall have dimensions of approximately 12 ft. x 90 ft. that may vary slightly provided that the firing line is covered. Columns shall be placed at 18 ft. increments or another spacing that does not block shooting benches. Drawings show placement of footers should columns be spaced 18 ft. on center. Additional footers can be placed if this is deemed to be necessary or desirable, however columns may not block shooting lanes. Refer to attached DRAWINGS for more details.

2. Shade structure roof shall be a weathering, Corten type steel. This will provide a rustic look that is well aligned with natural colors in the area as well as existing architecture located elsewhere on the Pawnee National Grasslands.

3. All shade structure components must match the existing site shade structures’ materials and colors.

4. Columns and other structural members shall be wood of a rot resistant species such as cedar or an approved equal.

5. Connections shall be black powder-coated steel such as Simpson Strong-Tie Architectural Product Group or approved equal.

6. At the time of installation, wood shall be stained with Olympic Semi-transparent Oxford Brown 713 or approved equal. Stain is to be purchased so as to be applied at a rate of 1 gallon per 250 sq. ft. of wood. Final quantity purchased will depend on square footage of wood contained in the shade structure.

7. Columns shall be placed in such a manner as to ensure that saw cuts to the existing concrete firing line are only necessary to install half of the footers.

ENGINEERING AND FABRICATION

1. Structural elements of the shade structure such as beams, columns, roof panels, connections, and footers shall be engineered to withstand dead, wind and snow loads by the structure manufacturer.

a. Structure shall be designed to resist ground snow load of 20 lb/sq. ft. or greater.

b. Structure shall be designed to resist a 3 second wind gust of 90 miles per hour or greater, exposure category C.

2. Shade Structure Placement

a. Contractor is to construct the shade structure over the firing line of the 25-yard gallery.

Appendix A – Project Site Location Map

Appendix B – Project Site Plan

BAKER DRAW SHOOTING AREA SHADE STRUCTURE INSTALLATION

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