J02P4600058 COTS 2012 PORFP Revised.docx

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number) J02P4600058

PORFP Type:

(Select one category from drop down list)

Functional Area/s (FA) for this PORFP:

(Select one category from drop down list) |_| FA I – COTS Software |_| FA II – Installation and Training Services |_| FA III – Manufacturer’s Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP) Diamond Traffic Products

Agencies must enter only one manufacturer and direct the PORFP only to those COTS Software Master Contractors authorized for that manufacturer. If the manufacturer is unknown, agencies may direct the PORFP to all Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

PORFP Issue Date:

mm/dd/yyyy

DATE AND TIME:

04/17/2024

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf Software (COTS 2012)and 060B2490021 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB) https://procurement.maryland.gov/emma-qrgs/

Questions must be submitted in writing with the subject line, “Question for PORFP # J02P4600058, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified 04/15/2024 @ 2 pm.

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new Software Licenses.

3. The Master Contractor shall not impose a restocking or additional fee if the is returned or canceled due to damage or incorrect product delivered.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 60 days after the set due date above.

6. The Master Contractor must include a screenshot or copy of the Manufacturer’s Quote with the bid. NOT the Manufacturers Suggested Retail Price (MSRP).

7. The Master Contractor must be an authorized reseller for Diamond Traffic Product. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

8. Software must be delivered to:

Alan Lijewski - Renewals@mdot.maryland.gov

“The Department reserves the right to purchase more or less than the specified amount to the extent limited by funding.

Invoicing Instructions:

Per Purchase Order

Section 2 – Agency Point of Contact (POC) Information

C-605 Balyimore, Md. 21202

Section 3 – Delivery Address / Work Site POC Information (if different from above)

C-605 Balyimore, Md. 21202

Section 4 – Scope of Work

FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

Product Name

Product Description Version Release

mm/dd/yyyy

3.

(insert additional rows as needed)

FA II – Installation and Training Services (Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III - Manufacturer’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Pricing.

2.

3.

(insert additional rows as needed)

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

Revised 031208