J02P4600016 Patton Electronics PORFP.docx

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number) J02P4600016

PORFP Type:

(Select one category from drop down list)

Functional Area/s (FA) for this PORFP:

(Check all that apply) |_| FA I (Microcomputers / PCs / Servers / Associated Peripherals) |_| FA II (Printers / Associated Peripherals) |X| FA III (Network Communication Equipment) |_| FA IV (Installation / Training) + FA I |_| FA VI (Security / Cameras / Associated Peripherals)

|_| FA IV + FA II

|_| FA IV + FA III

|_| FA IV + FA V (Manufacturer’s Extended Warranty)

|_| FA IV + FA VI

|_| FA V

|_| FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Patton Electronics

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

0 %

PORFP Issue Date:

mm/dd/yyyy

Special Instructions:

All questions must be emailed to the contact person shown in Section 2 by 10/12/2023 @ 14:00.

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012 and 060B2490022 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB) https://procurement.maryland.gov/emma-qrgs/

Questions must be submitted in writing with the subject line, “Question for PORFP # J02P4600016, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

1.The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow proposals/quotes provided in response to this PORFP to be valid for at least 180 days after the set due date above.

6. The Master Contractor must be an authorized reseller for Patton Electronics The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

8. The Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/PBXIII/MercuryAffidavit.pdf

9. Equipment must be delivered to:

State Highway Administration 707 N. Calvert St..

OIT- C-605.

Baltimore, MD. 21202

Invoicing Instructions:

Bill to:

State Highway Administration Attention: Joan Trentler 707 N. Calvert St.

C-605 Baltimore, MD. 21202

Section 2 – Agency Point of Contact (POC) Information

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III - Network Communication Equipment (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

3.

(insert additional rows as needed)

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Price

2. Conformance to Specials Instructions

3.

(insert additional rows as needed)

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.