J01P4600029 - SR#1768130 - SHA - DATA CENTER REFRESH - DEVICES EQUIPMENT.docx

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

J01P4600029 (SR#1768130 - MDOT USE ONLY)

PORFP Type:

(Select one category from drop down list)

Functional Area/s (FA) for this PORFP:

(Check all that apply) |_| FA I (Microcomputers / PCs / Servers / Associated Peripherals) |_| FA II (Printers / Associated Peripherals) X FA III (Network Communication Equipment) |_| FA IV (Installation / Training) + FA I |_| FA VI (Security / Cameras / Associated Peripherals)

|_| FA IV + FA II

|_| FA IV + FA III

|_| FA IV + FA V (Manufacturer’s Extended Warranty)

|_| FA IV + FA VI

|_| FA V

|_| FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

CISCO

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list) Yes

Small Business Reserve (SBR) Procurement

This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

PORFP Issue Date:

mm/dd/yyyy

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware 2012 Master Contract BPO #060B24900022-2015 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations (IFB).

Questions Due (Closing) Date and Time:

6/17/2024 at 2:00 PM LOCAL TIME Questions must be submitted in writing with the subject line, “Question for PORFP #J01P264600029”, and be submitted in writing via e-mail to the Procurement Officer no later than the date and time specified.

1. Please submit any documents that require a signature with your bid in a word document (software agreement, professional service agreement, terms/conditions, etc.). Failure to do so may result in rejection of your bid.

2. Please submit warranty terms with your bid. Failure to do so may result in rejection of your bid.

3. Bids must be received in eMMA by the due date and time in the solicitation. Bids that are not received in eMMA by the due date and time will not be accepted.

4. Please provide your MSRP with the bid.

5. You must fill out a no bid form if your firm elects not to bid

6. An Attachment K - Mercury Affidavit shall be executed and submitted with the bid.

7. This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that are registered in eMMA as Small Businesses are eligible for award of a contract.

8. All bids shall be valid for 90 days after set due date.

Invoicing Instructions:

SEND INVOICE TO: OTTSFINANCE@MDOT.MARYLAND.GOV

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of the contract’s start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Address:

SNMS WAREHOUSE – ATTN: ALAN ALESHIRE – 3916 VERO RD, SUITE A, ARBUTUS MD 21227

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA III - Network Communication Equipment (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

1. CISCO DATA CENTER DEVICES & EQUIPMENT - SEE SPECIFICATIONS ATTACHED

3.

(insert additional rows as needed)

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date mm/dd/yyyy

End Date mm/dd/yyyy

1. (SEE SPECIFICATIONS ATTACHED)

2.

3.

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

mm/dd/yyyy

3.

(insert additional rows as needed)

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. The award will be made to a responsible and responsive vendor whose bid is determined to be the most favorable bid price or evaluated bid price to the State.

2. Adherence to the Specifications

3. Special Instruction #1-8

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Bidding process under COMAR 21.05.02. The agency POC will recommend an award to the Master Contractor whose bid is determined to be the most favorable bid price or evaluated bid price, whichever is applicable, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.