J.2_-_Form_of_Offer_Letter_and_Bid_Form.pdf

Form of Offer Letter and Bid Form

DCAM-26-CS-IFB-0008

[Contractor’s Letterhead]

[Insert Date]

Eric Njonjo Contracting Officer Department of General Services 3924 Minnesota Ave, NE, 5th floor Washington, DC 20019

Reference: Invitation for Bid (“IFB”) DCAM-26-CS-IFB-0008

Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center

Dear Mr. Njonjo:

On behalf of [INSERT NAME OF BIDDER] (the “Bidder”), I am pleased to submit this bid in response to the Department of General Services’ (the “Department” or “DGS”) IFB for the Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center. The Bidder has reviewed the IFB and the attachments thereto and any addenda thereto (collectively, the “Bid Documents” or “Contract Documents”) and has conducted such due diligence and analysis as the Bidder, in its sole judgment, has deemed necessary in order to submit its bid in response to the IFB. The Bidder’s bid and the Lump Sum Price are based on the Bid Documents as issued and assume no material alteration of the terms of the Bid Documents (collectively, the bid and the Lump Sum Price are referred to as the “Bidder’s Bid”.

Evaluation of bids shall be based exclusively on the Base Bid (CLIN001). The contract award will be made solely on the basis of the Base Bid.

The Bidder’s Bid is as follows:

CLIN DESCRIPTION LUMP SUM PRICE

Furnish all necessary services, supervision, permits, labor, supplies, materials, and equipment necessary to complete the Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center in accordance with the Drawings and Specifications (Attachment J.1) and Section C, Specifications/ Scope of Work, of the IFB.

*BASE BID – TOTAL LUMP SUM PRICE (PRICE

TO MATCH TOTAL ON EXHIBIT 1)

Unless the Bidder clearly indicates in his bid that he is offering an “equal” product, his bid shall be considered as offering a brand name product referenced in the

IFB.

DEDUCT ALTERNATES NO. 01 – 06 (CLIN002 - CLIN007) SUBTOTALS TOTALS

CLIN00

DEDUCT ALTERNATES 01 - Remove Misc. Site Fences and Gates per below

002.a

Reference CIV0200 of the Project Drawings. Remove 449’ LF of 4’-0” high fence and passthrough gate running N/S between existing Kramer Middle School and the proposed Wellness Center building. Reference Sheet L101a. Install 103 SF of concrete to connect to the existing concrete paving at the school if the fence between the two properties is eliminated as indicated in yellow.

002.b Reference L101 of the Project Drawings. Remove (2) instances of 6.2 Metal Fence - 96". Remove total of 538 LF (269 LF each) of 10’ high basketball court fencing.

TOTAL CLIN-002 (DEDUCT ALTERNATES 01)

(Price to match total on EXHIBIT 2A)

CLIN00

DEDUCT ALTERNATES 02 - Remove Basketball Court Accessories & Lines

003.a Reference L101. Remove (4) instances of 1.10b Basketball Hoop. $___________

003.b Reference A-100. Remove basketball court lines. $___________

TOTAL CLIN-003 (DEDUCT ALTERNATES 02)

(Price to match total on EXHIBIT 2B)

CLIN00

DEDUCT ALTERNATES 03 - Remove Misc. Outdoor Surfaces (concrete and others) per below

004.a Reference CIV0200 and L101. Remove 304 SF of concrete sidewalk between the basketball courts. Install 304 SF of lawn in lieu of sidewalk.

004.b Reference CIV0200 and L101. Remove (2) instances of 1.10a Basketball Court. Remove total 8,452 SF (4,226 SF each) of basketball court surfacing. Reference L101. Install 8,452 SF of lawn in lieu of basketball court surfacing.

004.c Reference Sheet CIV0200 of the Project Drawings.

Remove 1,797 SF of concrete patio. Install 1,797 SF of lawn in lieu of concrete patio.

004.d Reference Sheet L101a. Remove 1,360 SF of concrete path as indicated in red. Install 1,360 SF of lawn in lieu of concrete path.

TOTAL CLIN-004 (DEDUCT ALTERNATES 03)

(Price to match total on EXHIBIT 2C)

CLIN00

DEDUCT ALTERNATES 04 - Remove Landscape/ Hardscape per below

005.a Reference Sheet L101a. Install 675 SF of lawn in lieu of planting as indicated in light green. $___________

005.b Reference Sheet L101a of the Project Drawings. Install bluestone pavers over gravel in lieu of concrete path. $___________

005.c Reference Sheet L104 of the Project Drawings. Remove 57 trees from scope of work. $___________

005.d Reference Sheet L104 of the Project Drawings. Remove listed shrubs, bulbs, and perennials from scope of work. $___________

005.e Reference Sheet L105 of the Project Drawings. Remove irrigation from scope of work. $___________

TOTAL CLIN-005 (DEDUCT ALTERNATES 04)

(Price to match total on EXHIBIT 2D) $___________

CLIN00

DEDUCT ALTERNATES 05 - Misc. Site Furnishing per below

006.a Reference Sheet L101a of the Project Drawings. Remove 11 hydroponic towers from scope of work. $___________

006.b Reference Sheet L101a of the Project Drawings. Remove site furnishings from scope of work except bike racks. $___________

006.c Reference Sheet L103a of the Project Drawings. Remove 28 path lights from scope of work as indicated. $___________

TOTAL CLIN-006 (DEDUCT ALTERNATES 05)

(Price to match total on EXHIBIT 2E) $___________

CLIN00

DEDUCT ATLERNATES 06 - Adjust Architectural Scope per below

007.a Reference A-101 of the Project Drawings. Remove operable partition, soffit, and structural steel support. $___________

007.b

Reference A-101 and A-102 of the Project Drawings.

Replace continuous lavatories with individual lavatories at each faucet.

007.c Reference A-121 of the Project Drawings. Replace open wood grille ceiling with acoustic tile ceiling. $___________

007.d

Reference A-121 of the Project Drawings. Replace ceiling baffles below “open to above” ceilings with acoustic ceiling tile.

007.e

Replace millwork reception desk with furniture. Ref. 9 & 10/A-511 of the Project Drawings for basis of design of reception desk.

007.f

Replace millwork wood wall panel WP-01 with Maya Romanoff - Aijiro Plank Wood Veneer Wall Covering – MR-AP2-3604 Maple.

007.g

Replace built-in wood shelves with furniture shelving. Ref.

1, 2, 7, 11/A-440 of the Project Drawings. Recess in wall similar to detail 7/A-511.

007.h

Remove millwork shelving at food service window and replace with prefabricated shelving. Ref. 7/A-440 & 8/A- 511 of the Project Drawings for location and basis of design.

TOTAL CLIN-007 (DEDUCT ALTERNATES 06)

(Price to match total on EXHIBIT 2F) $___________

Base Bid Lump Sum Price in Words:

The Bidder shall submit completed Price Breakdown Forms (Exhibit 1 (for CLIN001), Exhibit 2A – 2F (for CLINs 002-007 for Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center. The sum of all the prices in each Form must equal the Lump Sum Price for the respective CLIN.

The Bidder’s Bid is based on and subject to the following conditions:

1. The Bidder agrees to hold its bid open for a period of at least one hundred twenty (120) days after the IFB closing date.

2. Assuming the Bidder is selected by the Department and subject only to the changes requested in paragraph 5, the Bidder agrees to enter into a contract with the Department on the terms and conditions described in the Bid Documents within ten (10) days of the notice of the award.

3. Both the Bidder and the undersigned represent and warrant that the undersigned has the full legal authority to submit this bid form and bind the Bidder to the terms of the Bidder’s bid. The Bidder further represents and warrants that no further action or approval must be obtained by the Bidder in order to authorize the terms of the Bidder’s bid.

4. The Bidder and its principal team members hereby represent and warrant that they have not: (i) colluded with any other group or person that is submitting a bid in response to the IFB in order to fix or set prices; (ii) acted in such a manner so as to discourage any other group or person from submitting a bid in response to the IFB; or (iii) otherwise engaged in conduct that would violate applicable anti-trust law.

5. The Bidder’s Proposal is subject to the following requested changes to the IFB: [INSERT

REQUESTED CHANGES. BIDDERS ARE ADVISED THAT THE CHANGES SO

IDENTIFIED SHOULD BE SPECIFIC SO AS TO PERMIT THE DEPARTMENT

TO EVALUATE THE IMPACT OF THE REQUESTED CHANGES IN ITS

REVIEW PROCESS. GENERIC STATEMENTS, SUCH AS “A MUTUALLY

ACCEPTABLE CONTRACT” ARE NOT ACCEPTABLE. BIDDERS ARE

FURTHER ADVISED THAT THE DEPARTMENT WILL CONSIDER THE

REQUESTED CHANGES AS PART OF THE EVALUATION PROCESS.]

6. The Bidder certifies that the proposal submitted in response to this solicitation is complete and includes all information and documentation required by the solicitation. THE

BIDDER AFFIRMS THAT NO EXCLUSIONS, EXCEPTIONS,

QUALIFICATIONS, CONDITIONS, OR CLARIFICATIONS HAVE BEEN

TAKEN OR INCLUDED. The Bidder acknowledges that, pursuant to 27 DCMR § 4704 and § 1553.5, the Department may deem a proposal non-responsive and reject it if it fails to conform precisely to all material solicitation requirements.

7. The Bidder hereby certifies that neither it nor any of its team members have entered into any agreement (written or oral) that would prohibit any contractor, subcontractor or subconsultant that is certified by the District of Columbia Office of Department of Small and Local Business Enterprises as a Local, Small, Resident Owned or Disadvantaged Business Enterprise (collectively, “DSLBD Certified Companies”) from participating in the work if another company is awarded the contract.

This Form of Offer Letter and Bid Form are being submitted on behalf of [INSERT FULL LEGAL

NAME, TYPE OF ORGANIZATION, AND STATE OF FORMATION FOR THE BIDDER].

Sincerely, Company:

Name:

Title:

Date:

Signature:

EXHIBIT 1 - CLIN 001 PRICE BREAKDOWN

Construction Services for New Department of Aging and Community Living (“DACL”) Ward 8 Senior Wellness Center

DIVISION NO. DESCRIPTION DIVISION COST

Division 01 General Requirements

Division 02 Existing Conditions

Division 03 Concrete

Division 04 Masonry

Division 05 Metals

Division 06 Wood, Plastics, Composites

Division 07 Thermal and Moisture Protection

Division 08 Openings

Division 09 Finishes

Division 10 Specialties

Division 11 Equipment

Division 12 Furnishings

Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing Division 23 Heating, Ventilating, and Air Conditioning

(HVAC)

Division 25 Integrated Automation Division 26 Electrical Division 27 Communications Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements Division 33 Utilities

Lump Sum Price: $_____________________

EXHIBIT 2A - CLIN 0002 PRICE BREAKDOWN

Division 02 Existing Conditions

Division 03 Concrete

Division 04 Masonry

Division 05 Metals

Division 06 Wood, Plastics, Composites

Division 07 Thermal and Moisture Protection

Division 08 Openings

Division 09 Finishes

Division 10 Specialties

Division 11 Equipment

Division 12 Furnishings

Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing

Division 27 Communications Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements

EXHIBIT 2B - CLIN 003 PRICE BREAKDOWN

Division 02 Existing Conditions

Division 03 Concrete

Division 04 Masonry

Division 05 Metals

Division 06 Wood, Plastics, Composites

Division 07 Thermal and Moisture Protection

Division 08 Openings

Division 09 Finishes

Division 10 Specialties

Division 11 Equipment

Division 12 Furnishings

Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing

Division 27 Communications Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements

EXHIBIT 2C - CLIN 004 PRICE BREAKDOWN

Division 02 Existing Conditions

Division 03 Concrete

Division 04 Masonry

Division 05 Metals

Division 06 Wood, Plastics, Composites

Division 07 Thermal and Moisture Protection

Division 08 Openings

Division 09 Finishes

Division 10 Specialties

Division 11 Equipment

Division 12 Furnishings

Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing

Division 27 Communications Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements

EXHIBIT 2D - CLIN 005 PRICE BREAKDOWN

Division 02 Existing Conditions

Division 03 Concrete

Division 04 Masonry

Division 05 Metals

Division 06 Wood, Plastics, Composites

Division 07 Thermal and Moisture Protection

Division 08 Openings

Division 09 Finishes

Division 10 Specialties

Division 11 Equipment

Division 12 Furnishings

Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing

Division 27 Communications Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements

EXHIBIT 2E - CLIN 006 PRICE BREAKDOWN

Division 02 Existing Conditions

Division 03 Concrete

Division 04 Masonry

Division 05 Metals

Division 06 Wood, Plastics, Composites

Division 07 Thermal and Moisture Protection

Division 08 Openings

Division 09 Finishes

Division 10 Specialties

Division 11 Equipment

Division 12 Furnishings

Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing

Division 27 Communications Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements

EXHIBIT 2F - CLIN 007 PRICE BREAKDOWN

Division 02 Existing Conditions

Division 03 Concrete

Division 04 Masonry

Division 05 Metals

Division 06 Wood, Plastics, Composites

Division 07 Thermal and Moisture Protection

Division 08 Openings

Division 09 Finishes

Division 10 Specialties

Division 11 Equipment

Division 12 Furnishings

Division 13 Special Construction Division 14 Conveying Equipment Division 21 Fire Suppression Division 22 Plumbing

Division 27 Communications

Division 28 Electronic Safety and Security Division 31 Earthwork Division 32 Exterior Improvements