J and A Single Source Justification - signed_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C255-22-AP-3509

1. Contracting Activity:

Network Contracting Office (NCO) 15, 3450 S 4th Street Trafficway, Leavenworth, KS. 66048

Department of Veterans Affairs, Robert J. Dole VA Medical Center, 5500 E. Kellogg Avenue, Wichita, KS. 67218-1607

Funding:

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Wichita VAMC is requesting to procure and install a free standing, weight-based inventory management system (PAR Excellence Weight Bearing Inventory System). The contractor shall provide licensing, installation, and training on the weight-based inventory management system, to include all bins, scales, and accessories at the following locations:

• Robert J Dole VA Medical Center, 5500 E Kellogg Dr, Wichita, Kansas 67218 (17 SKUs)

• Salina, Kansas Outpatient Clinic, 1410 Iron, Suite 1, Salina, Kansas 67401 (267 SKUs)

• Hutchinson, Kansas Outpatient Clinic, 1625 E. 30th Ave, Hutchinson, Kansas 67502 (245SKUs)

• RJD VAMC Eye Clinic, 931 S Glendale St, Wichita, Kansas 67218 (117 SKUs)

The estimated cost is:

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The suggested brand, PAR Excellence is the original manufacturer of the only real-time weight-based inventory management system available on the market. PAR Excellence is the only brand to have a weight-based inventory management system that is specific for healthcare applications.

Further, the weight-based system is deemed to be the most accurate and compatible with the required IFCAP, GIP, and future EHRM system installed by VA (DMLLS, Cerner) programs.

The brand specific PAR Excellence Weight Bearing Inventory System is in compliance with all requirements under VHA Directive 1761. The VA is transitioning to the Defense Medical Logistics Standard Support (DMLSS) in the future, thus negating the need to replace the system when the next transition occurs. Acquiring other brands could result in significant future cost and disruption to the inventory process.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2

4. Description of market research conducted and results or statement why it was not conducted:

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

Emilio Ballentos Date Contracting Officer

Emilio Ballentos 632259 Digitally signed by Emilio Ballentos 632259 Date: 2022.08.29 07:52:21 -05'00'