J and A for SAM.gov 3875.docx

FEDERAL BUREAU OF INVESTIGATION

JUSTIFICATION FOR LIMITED COMPETITION/SIMPLIFIED ACQUISITION

JUSTIFICATION AND APPROVAL FOR

ACQUISITIONS UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

In accordance with Federal Acquisition Regulation 13.106-1(b)(1), I hereby determine that the Personal Protective Equipment Spring Flooring System listed on DJF-22-0200-PR-0003875 is available from only one manufacturer (brand name only), and competition is precluded as there are no substitutes available.

1. This acquisition is restricted to the following manufacturer:

Company: Fuji Mats, Inc.

Company Address: 12 Cameron Way, Mathuen, MA 01844 Company Point of Contact and Phone Number: Click here to enter text.

2. The Personal Protective Equipment Spring Flooring System is estimated to cost _____________ and is required to be delivered by 10/31/2022.

The Personal Protective Equipment Spring Flooring System is from Fuji Mats, Inc. Market research and research and development have indicated this brand is far superior and cost effective in order to reduce injuries to students and instructors.

3. Specific characteristics of the Personal Protective Equipment Spring Flooring System that limit the availability to a sole source are an enhanced flooring system specifically designed for martial arts and PTU utilized Internet searches to arrive at the market research findings and direct vendor contacts to evaluate the market changes and cost. After attending several trade shows and reviewing trade publications, it was determined at this time no other manufacturer produces comparable or integrated flooring systems. Defensive Tactics injuries have been studied over a seven-year period (2015 to 2021) and as such research indicates a 500% increase in injury rate. Research, including from the National Library of Medicine, indicates “Compliant flooring is a promising strategy for preventing fall-related injuries from a biomechanical perspective.” Extensive internet searches, manufacturer inquiries and customer satisfaction inquiries indicate Fuji Mats, Inc. Spring Flooring System is perceived to be the highest quality manufactured system to meet these needs for comparable and similar martial arts, Jiu Jitsu and Olympic Judo, facilities around the country. The Fuji Mats, Inc. Spring Flooring System is the only type which specifically provides double springs on the edges to the 5” raised spring floor, which ensures proper protection from accidentally penetrating beneath the spring frame with an appendage(foot/toes/hands/fingers). Fuji Mats, Inc. Spring Flooring System is also unique in that it is waterproof and has a waterproof backing to eliminate moisture getting under the floor. It is also made with a High-Density mat which will withstand effects from weapons, cuffs and other equipment leaving no creases, indentations, or fractures. Fuji Mats, Inc. Spring Flooring System is also the only one of its type which has all laser cut edges for specified fit, and makes it much lighter in case of need for mobility. Fuji Mats, Inc. also has an available 5% insurance credit with corporate risk advisors. Only this suggested source can furnish the requirements, to the exclusion of other sources.

4. Check and fill in all that are applicable for an Open Market Buy:

|X| Other information to support a brand name only buy: The statutory authority permitting other than full and open competition is 41 USC 3304 as implemented by the Federal Acquisition Regulation (FAR) Subpart 6.302-1entitled, “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements.”

The Fuji Mats, Inc. Spring Flooring System has a brand name specific requirement. A review of other sports surface providers (Dollamur Mats, Zebra Athletics) revealed Fuji Mats, Inc. is the only company offering an enhanced flooring system specifically designed for martial arts (Defensive Tactics). Subsequently, any brand name would not suffice for this request. This product is only available from Fuji Mats, Inc.

5. A determination by the ordering activity Contracting Officer that the order represents the best value consistent with FAR 8.404(d).

The contracting officer will determine, after considering the level of effort and the mix of skills available for the tasks needed, that the proposed order or BPA represents a reasonable total price and will be the best value for the FBI.

6. A statement of the actions, if any, the agency will take to remove or overcome any barriers that led to restricted consideration before any subsequent acquisition for supplies and services is made.

The Government will continue to research the market to obtain as many available sources as required in accordance with the FAR to ensure that there are other vendors out there that can satisfy this requirement. In addition, the customer will do due diligence in ensuring that barriers to competition are avoided to ensure we obtain the best value for the government.

image1.jpeg