J_A - Updated - Redacted.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 10 Page 1 of 3 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: _36C263-20-AP-5306____________________________

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO 23), 4801

Veterans Drive St. Cloud, MN 56303. Organization Activity: Nebraska Western Iowa VA VA Health Care System (NWI), 4101 Woolworth Ave Omaha, NE 68105, 636-21-1-021-0002.

2. Nature and/or Description of the Action Being Processed: This procurement is for a bridge 12-month sole source firm fixed price purchase order for fixed and removable dental prosthodontics for the Nebraska Western Iowa VA system (Omaha, Grand Island, and Lincoln) from Burbank Dental Laboratory in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: This procurement is for a bridge 12-month sole source firm fixed price purchase order for the Nebraska Western Iowa VA’s Dental Labs for fixed and removable prosthodontics from Burbank Dental Labortory. The fixed and removable prosthodontics are utilized for veteran dental care at the Omaha, Lincoln and Grand Island VA Health Care Systems.

Period of Performance: 10/1/2020 – 9/30/2021

4. Statutory Authority Permitting Other than Full and Open Competition:

The authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C.

1901 and is implemented by for restricting competition on this procurement via FAR 13.106-1(b)(2).

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 10 Page 2 of 3 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This sole source bridge acquisition is to continue dental service and supplies of fixed and removable prosthodontics for the Nebraska Western Iowa VA Health Care System (Omaha, Grand Island, Lincoln) provided by Burbank Dental Laboratory under contract 36C26320P0011 which expires on 9/30/2020. This purchase order will provide an extension that consists of a 12 month period of performance and will prevent an adverse impact on the mission of the agency, which would occur with the interruption of the work presently performed. The Nebraska Western Iowa VA recently expanded their dental lab and has submitted a procurement package to Contracting for a new long-term dental prosthodontics contract for the capacity they cannot complete in house. The new requirement is still in the pre-solicitation phase but will be competitively solicited for a base plus 4 option years in Fiscal year 2021. Until the new long-term contract is solicited and awarded the Nebraska Western Iowa VA has a continued need for fixed and removable dental prosthodontics. Accordingly, Burbank Dental Laboratory is the only firm capable of providing the supplies and services described in Section III above without the Veteran’s Health Administration experiencing unacceptable delays in fulfilling its requirements

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: For reasons stated in paragraph 5, this is a purchase order to provide a continuation of service to prevent adverse impact on the mission of the agency, which would occur with the interruption of the work presently performed. The requirement for a new long term contract has been submitted to Contracting and will be competitively solicited through www.beta.sam.gov with a base plus 4 option years.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The prices are considered fair and reasonable as they will be consistent with the current contract and have not increased since VA263-16-D-0087 was awarded on 6/6/2016 through competion.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: VetBiz was searched under NAICS code 339116 which returned 40 results. No other market research was conducted as this is a 1-year bridge contract until the new long-term contract is awarded.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NA

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Burbank Dental Laboratory Inc., 2101 Floyd Street, Burbank CA 91504.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: A new long-term contract package has been submitted to Contracting and will be competively solicited through www.beta.sam.gov with a base plus 4 option years.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.