J_A Under SAT.pdf

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID:36C244-21-AP-4617

1. Contracting Activity:

Department of Veterans Affairs, VISN 04, Pittsburgh, PA

Erie VA Medical Center (562), 135 East 38 Street, Erie, PA 16504

Purchase Request/2237: 562-22-1-160-0001

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Erie VAMC requires a contract for dental lab services. The dental services are to replace the on-site dental lab and dental technician that were on-station at the Erie VAMC for over 20 years.

The Contractor shall provide all labor, supervision, and all other resources required to deliver dental lab services to include work by qualified dental lab personnel, materials, repairs, and finished products, for and pertaining to the items listed in the Statement of Work. The contracted dental lab will fulfill the standards set by the Erie VAMC’s current responsiveness to the Veterans of the Erie VAMC population as determined by current standards of customer satisfaction or established wait times for dental products. The contractor must be capable of meeting and maintaining the Turn- Around Times (TATs) as stated in the Statement of Work.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The request for a contract for off-site dental laboratory services is being limited to only one source due to the following reasons: 1) There are no other local vendors in the Erie area that can provide off-site dental lab services. 2) The local vendor is (1.7 miles from the Erie VAMC) and can provide daily courier pickups. 3) Due to the proximity of the vendor, the required Turn Around Times can easily be met that are specified within the contract. 4) A commercial carrier, such as Fed Ex, UPS, or USPS would not have to be used which could cause damage in transporting the dental work to and from the vendor. Having a local courier service protects the dental lab products from heat, melting of wax, and breakage, etc. 5) Williams Dental has proved to provide the required and necessary services to the Erie VAMC for 16 months when the Erie VAMC was without a dental contract for services. This is the only practical way to provide dental lab services with the convenience and quality that were present when the Erie VAMC had its own dental laboratory and dental technician on-site.

In addition, Williams Dental was subcontracted by the current dental vendor for many products such as repairs and relines. Customer satisfaction, quality of work on repairs and finished products has been exceptional, as well as meeting the turn around times, and established times for dental work. In the Erie area, local dentists have praised their work and have used their dental services for many years. Williams Dental Lab has been serving the needs of the local dental community since 1941.

4. Description of market research conducted and results or statement why it was not conducted:

Market research shows that there is only one local vendor capable of being able to meet the turn-around time requirements for the off-site dental lab services for the Erie VAMC. The local vendor, Williams Dental, currently has courier services that will allow daily pick-ups during the work week between the hours of 8A-4:30P. This is required for dental lab services to meet expectations and turn-around times.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

____________________________ _8/17/2021___________________ Mark Knorr Date

Contracting Officer

Mark R. Knorr 258544

Digitally signed by Mark R.

Knorr 258544 Date: 2021.08.17 13:19:14 -04'00'