J-A SPE7MX21R0004 - Redacted.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SOLICITATION SPE7MX21R0004

DLA Land and Maritime J&A Other Than Full and Open Competition 1

ORIGINAL

1. The Defense Logistics Agency, DLA Land and Maritime, is the contracting activity.

2. The action being approved is the acquisition of supplies on an other-than a full and open competition basis. FAR 12 procedures are being used for an Indefinite Quantity Contract with a 3-year base period and 2 option years. The procurement is also a 100% Small Business Set-aside.

3. The supplies required to meet the using activity's needs are shown below and on attached spreadsheet.

NSN ITEM

Estimated Annual

Qty

Estimated Annual Dollar STANDARD

Contract Maximum

AMC AMSC PIC QCC

1005016282404 CLEANING KIT,GUN 270 3 D 2 DAA

1005016299316 WASHSTATION,SPECIAL 14 3 D 2 DAA

4910016184327 LOAD BANK,PORTABLE 5 3 D 2 DAA

4910016202369 SAFETY BOARD KIT 2 3 D 2 CAA

4910016202476 SAFETY BOARD KIT 84 3 D 2 DAA

4910016202533 MOTORPOOL SETUP KIT 11 3 D 2 DAA

4910016281834 PAN,DRAIN 8 3 D 2 DAA

4940016202266 SPILL KIT,WHEELED 28 3 D 2 CAA

4940016281487 SHELVING,BATTERY 7 3 D 2 DAA

4940016282281 PAN,DRIP 11 3 D 2 DAA

4940016282284 PAN,DRIP 1 3 D 2 CAA

4940016282510 SHOP EQUIPMENT,UTIL 8 3 D 2 DAA

4940016282572 SHOP EQUIPMENT,UTIL 8 3 D 2 DAA

4940016282928 SHOP EQUIPMENT,UTIL 12 3 D 2 DAA

4940016297868 SHOP EQUIPMENT,META 7 3 D 2 DAA

4940016297875 SHOP EQUIPMENT,WELD 4 3 D 2 DAA

4940016298227 CLEANER,PRESSURE,SO 17 3 D 2 DAA

4940016298376 SHOP EQUIPMENT,GEN 16 4 D 2 DAA

4940016298436 SHOP EQUIPMENT, GEN 32 3 D 2 DAA

4940016298440 SHOP EQUIPMENT, GEN 17 3 D 2 DAA

4940016298711 SUPPLEMENTARY EQUIP 15 3 D 2 DAA

4940016299495 SHOP EQUIPMENT,INST 5 3 D 2 DAA

4940016299878 PAN,DRIP 168 3 D 2 CAA

4940016299894 PAN,DRIP 25 3 D 2 DAA

4940016300366 SHOP EQUIPMENT, GEN 48 3 D 2 DAA

4940016300734 SHOP EQUIPMENT, GEN 3 3 D 2 DAA

6130016298355 CHARGER,BATTERY 8 3 D 2 DAA

6130016298366 BATTERY ASSEMBLY 7 3 D 2 DAA

6140016282613 BATTERY ASSEMBLY KI 25 3 D 2 DAA

Approved CAGEs and Part Numbers: SANITZ ENTERPRISES, INC. (57AD8) is the only approved source; see Attachment 1, Tab 2 for part numbers.

Identify end item, weapon system, or class of item: No specific weapon system listed; items are for general maintenance of military vehicles.

DLA Land and Maritime J&A Other Than Full and Open Competition 3

The Product Specialist reviewed the technical information and confirmed the approved source for these items and that the AMC/AMSC codes are accurate on 5/21/2020. The PS also certified that the Government does not physically have in its possession accurate or legible data to purchase these parts from other than the approved source and that all means to obtain a technical data package adequate for manufacture of the item have been exhausted.

The procurement item descriptions (PIDs) are included as Attachment 2.

The use of the authority cited is based on:

AMC 3. Acquire, for the second or subsequent time, directly from the manufacturer.

AMC 4. Acquire, for the first time, directly from the manufacturer.

AMSC D. The data needed to acquire this part competitively is not physically available, it cannot be obtained economically, nor is it possible to draft adequate specifications or any other adequate, economical description of the material for a competitive solicitation. AMCS 3, 4, or 5 are valid.

6. Efforts to ensure that offers are solicited from as many sources as practicable are:

The acquisition will be synopsized on or about 2/1/2021. On its Issue Date, on or about 2/2/2021, the solicitation will be posted to DIBBS for 30 days for other interested businesses to access.

A sources sought notice was posted on 11/10/2020, looking for other sources who may want to submit alternate offers. The notice closed on 11/17/2020.

7. I hereby determine that the anticipated cost to the Government will be fair and reasonable.

Cost or pricing data will not be required. These items will be solicited using commercial procedures, which satisfies the exception listed at FAR 15.403-1 (b) (3). However, other-than cost data will be requested as needed. Per FAR 15.404-1(a)(2), a price analysis will be conducted. The price analysis will be performed using pricing on the past procurements, which were determined fair and reasonable. That pricing will be adjusted by Producer Price indexes (PPIs) and learning curve analysis, as necessary, for comparison with proposed prices for this procurement. Negotiations will be held if needed. Other techniques or documentation may be utilized.

By using the above techniques, the Contracting Officer anticipates that the cost to the Government will be fair and reasonable.

8. Market Research/Efforts to Obtain Competition:

A Sources Sought notice was issued on 11/10/2020 and closed 11/17/2020. One response was received from Kipper Tool Company asking if there are any drawings for these items. The buyer replied stating that there is no other information with which to procure these items.

DLA Land and Maritime J&A Other Than Full and Open Competition 5

On 11/24/2020 the Contracting Officer requested the Product Specialist to forward the NSNs to be considered for Brand Name or Equal (BNOE) acquisitions. Because there are no salient characteristics with which to procure these items as BNOE, the Product Specialist forwarded this request to the DLA Land and Maritime Value Engineering office (VE). On 12/1/2020, VE acknowledged receipt of this request.

VE provided status of the request on 1/12/2021. This list of 29 NSNs actually includes over 130 individual items, and the VE staff normally processes one item per month, so they are exploring options of how to staff this large request. VE advised to proceed with this solicitation by procuring these items from the approved source.

9. Additional facts supporting other than full and open competition are:

The Product Specialist certified that the Government does not physically have in its possession accurate or legible data to purchase these parts from other than the approved source and that all means to obtain a technical data package adequate for manufacture of the item have been exhausted.

10. A listing of business sources, indicating an interest in the acquisition is:

Sanitz Enterprises (57AD8), the SDVOSB approved source Kampi Components (7Z016), small business dealer Kipper Tool Company (00NS2), WOSB dealer

11. Actions being taken to overcome barriers to competition:

DLAD Procurement Notes L04, Offers for Part Numbered Items, will be included in the solicitation. Provision M06, Evaluation of Offers for Part Numbered Items, will also be included.

12. There are no prior J&As, since the past acquisitions have been under the simplified acquisition threshold, including the current Indefinite Delivery Contracts.

Attachments:

1 NSN Data, Part Numbers

2 SPE7MX21R0004 PID-PKG

3 All Comm Info, Mil Diffs

DLA Land and Maritime J&A Other Than Full and Open Competition 6

CONTRACTING OFFICER CERTIFICATION

I hereby certify that the information contained in this justification is accurate and complete to the best of my knowledge and belief.

614-692-9252

REBECCA S. HALTEMAN Date Phone Contracting Officer

Approval/Certification

I have reviewed and approve this justification. The estimated total value of the J&A is

614-692-3760 MARY E. SHEARER Date Phone Competition Advocate

MARK A. BROWN, SES Date Acquisition Executive Head of Contracting Activity

APPROVAL REQUIREMENTS

( ) Up to $750,000 Contracting Officer

( ) $750,000 to $15,000,000 Competition Advocate

(X) $15,000,00 –$100,000,000 Head of the Contracting Activity (HCA)

( ) over $100,000,000 Senior Procurement Executive (AQ)

HALTEMAN.REBE

CCA.S.1273657475

Digitally signed by

HALTEMAN.REBECCA.S.12736

57475 Date: 2021.01.13 13:13:23 -05'00'

SHEARER.MAR

Y.E.1250702449

Digitally signed by

SHEARER.MARY.E.1250702449

Date: 2021.01.26 16:00:01 -05'00'

BROWN.MARK.AL

BERT.1041175032

Digitally signed by

BROWN.MARK.ALBERT.104117

Date: 2021.02.02 11:51:35 -05'00'