J_A SAP Consumables.pdf

Consolidated Mail Outpatient Pharmacy(CMOP) Brand Specific SAP Consumable Supplies – Initial Six months stock

36C77023AP0511

OFOC SOP Revision 11 Page 1 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID:__36C77023AP0511

1. Contracting Activity:

Department of Veterans Affairs, RPO Central CMOP National Office 700 Network Contracting Office 15 5049 S. 13th Street 3450 S. 4th Street Leavenworth, KS 66048 5580 Leavenworth, Ks. 66048

2237#: 761 23 3 016 0157 Chelmsford 2237#: 763 23 3 228 0409 Dallas 2237#: 765 23 3 020 0371 Hines 2237#: 764 23 3 078 0729 Mufreesboro

Total Estimated Cost: $1,505,064.06

2. Nature and/or Description of the Action Being Processed:

This is a new “Brand Specific” requirement to support a need to provide consumable supplies for an initial inventory supply of six months stock following the installation and acceptance of new Semi Auto Packer units. The Consolidated Mail Outpatient Pharmacy(CMOP), mails out on average 486,800 prescriptions through the seven CMOP sites on a daily basis. Installation is currently scheduled to be completed between August and October of 2023. Supplies have a 4 5 week lead time from the date of order being received. The list of consumable supplies needed are:

Mailing Bags:

o Sharp/Pregis Part # 10x13x.0025 VH Mailer (1000 Bags box) Fanfolded o PAC Machinery Part # MP1013RB 10x13x.0025 (1000 Bags per Roll)

Printer Ribbons:

o SHARP/Pregis Ribbon Part # 869216 02 (24 per case) o PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case)

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Chelmsford:

Item # Description/Part Number* Qty Est. Cost

1 SHARP Bags Part # 10x13x.0025 Fanfold (1000 Bags per Roll) 3250 roll $274,787.50 2 SHARP Ribbon Part # 869216 02 (24 per case) 25 case $14,196.00 3 PAC Machinery – Bags Part # MP1013RB 10x13x.0025 l (1000

Bags per Roll) 2000 roll $147,200.00

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OFOC SOP Revision 11 Page 2 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

4 PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case) 60 case $18,329.40

Total Estimated Cost $454,512.90

Dallas:

Item # Description/Part Number* Qty Est. Cost

1 PAC Machinery Bag Part # MP1013RB 10x13x.0025 (1000 Bags per Roll) 7794 roll $588,800.00

2 PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case) 236 case $72,095.64

Total Estimated Cost $645,734.04

Hines:

Item # Description/Part Number* Qty Est. Cost

1 PAC Machinery – Bag Part # MP1013RB 10x13x.0025 (1000 Bags per Roll)

Roll $114,742.40

2 PAC Machinery Ribbon Part # 15 U110KQ5 700 (5 per case) 48 case 14,663.52

Total Estimated Cost $129,405.92

Murfreesboro:

Item # Description/Part Number* Qty Est. Cost

1 PAC Machinery – Bag Part # MP1013RB 10x13x.0025 (1000 Bags per Roll)

Roll $275,411.20

Total Estimated Cost $275,411.20

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302 1(c);

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302 2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302 3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302 4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302 5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302 6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302 7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

As stated above in item #1, this is being procured as a brand specific need. There are two different auto bagger stations being used on the Semi Auto Packer units being installed August – October for the CMOP sites listed above.

Sharp Auto Bagger Station Clamco Auto Bagger Station

OFOC SOP Revision 11 Page 3 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

36C77023AP0511

Chelmsford has both types of Auto Baggers, where Dallas, Hines, and Murfreesboro only has the Clamco Auto Baggers on site. This requirement represents an initial supply to cover only the first six months of operation after equipment has been installed s

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

As there are two manufacturers, Sharp/Pregis a Large Business and PAC Machinery a small business Sources Sought was issued to both SAM.gov under 36C77023Q0303 and GSA under RFQ1631862 on June 2nd 2023 citing the Brand Specific need for the following consumable supplies to reach as many vendors as possible

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

There is historical data specifically for the Bags from purchases the Charleston CMOP has made over the past two years. No historical data exists for the Ribbons.

The IGCE is based on recent data provided by the contractor to the facility that is installing the Semi Auto Packers, as they were needed to perform the Factory Acceptance Test(FAT) at the Factory.

o The bags and ribbons were purchased by the vendor installing the new “Semi Auto Packers” to perform “Factory Acceptance Testing(FAT).

Requirement will also be competed “Unrestricted”

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market Research was conducted through VETCERT, GSA, and SAM.gov citing the “Brand Specific” need to procure mailer bags and printer ribbons from the two manufacturers.

A total of 15 vendors responded to both Sources Sought Notices

36C77023AP0511

OFOC SOP Revision 11 Page 4 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021 ased on historical data there are two known “Authorized Distributors for SHARP/Pregis:

NGA3 Services LLC – A SD/VOSB – Contract 36C77023P0240 Tesnsion Envelope CORP. A Large Business – Contract 36C77022P0111

Based on the Non Manufacturer Rule, NAICs Code 326111 has been waived but only for the “Bags” not for the ribbons by the SBA.

o The rule of two cannot be met to set this aside for small businsesses since there is only one small business Authorized Distributor for either Brand Name product.

o Also the limitations of subcontracting can not be met to support a small business set aside as SHARP is considered a Large Business manufacturer.

To increase competition, the requirement will be solicited Unrestricted citing the potential for a multiple award, providing vendors to quote for both manufacturers or just one.

I the BAA, all items are made in America by both manufacturers.

Any Other Facts Supporting the Use of Other than Full and Open Competition:

This will be based on a name brand justification so competition will be limited to those that carry the brand of bags and ribbons needed.

Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

M Pak Inc. A Women Owned small business is an Authorized Distributor of the PAC Machinery bag and ribbons NGA3 Services LLC –

Authorized istributor for SHARP bags and ribbons Tension Envelope Corp. A Large Business –

Authorized Distributor of SHARP bags and ribbons

A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

As noted, this requirement only represents the initial 6 months supply of consumables to allow addit ional time for products to be vetted toward meeting the needs long term.

Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Name: Tammi Lamb Date Title Facility: National CMOP

__________TAMMIE LAMBDigitally signed by TAMMIE LAMB Date: 2023.07.11 08:56:24 ___________________________ _______ _______

36C77023AP0511

OFOC SOP Revision 11 Page 5 of 5 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Name: Larry Zaritz Date Title: Contracting Officer Network Contracting Office 15, CMOP

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Name: Christy Pendlay Date Network Contracting Office 15 CMOP Division

Name: Benjamin Dufour Division Chief Network Contracting Office 15 – CMOP Division

Name: Andrew J. Raiber Director of Contracting Network Contracting Office 15 (NCO 15)

c. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

Name: Gerald F. Jacobs Date Acting Executive Director Regional Procurement Office Central(VHA)

CHRISTY

PENDLAY

Digitally signed by

CHRISTY PENDLAY

Date: 2023.07.11 09:29:21 -05'00'

LARRY ZARITZ Digitally signed by LARRY ZARITZ Date: 2023.07.11 09:48:05 -05'00'

BENJAMIN

DUFOUR

Digitally signed by

BENJAMIN DUFOUR

Date: 2023.07.13 11:18:02 -05'00'

LOYD JACKSON Digitally signed by LOYD JACKSON Date: 2023.07.13 15:39:20 -05'00'

7/20/2023GERALD JACOBS

Digitally signed by GERALD

JACOBS

Date: 2023.07.20 07:25:25 -05'00'