J_A_Redacted.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1

For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($2SOK)

Acquisition Plan Action ID: 36C244-21-AP-1731

1. Contracting Activity: Department of Veterans Affairs, VISN 04, Philadelphia VA Medical Center, 3900 Woodland Avenue, Philadelphia, PA 19104. PR: 642-21-2-315-0067.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The estimated value of the proposed action is-

The Philadelphia VA Medical Center has a new requirement for two Helmer iBR125-GX i.Series Blood Bank Refrigerators and one Helmer iPF125 i.Series Plasma Storage Freezer. This equipment is to store over $700,000.00 in blood products annually.

The requested items are as follows:

Item# Description Qty 5110125-1 iBR125-GX i. Seriesr 2

Blood Bank Refrigerator, 25. 2 cu ft (714 Liters)

5210125-1 iPF125 i.Seriesr - 30C 1 Plasma Storage Freezer, 25CF (714) LITERS)

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This requirement is for the purchase of Brand Name only Helmer Inc. Blood Bank Refrigerators and Freezer. The unique characteristics that limit this purchase to Helmer Inc. is the professional medical-grade advanced monitoring and control. The iBR125-GX Blood Bank Refrigerator is a single door, upright model that provides optimal conditions for storing blood products at 4°C.

The advanced i.C3 touchscreen provides continuous temperature monitoring, event logs, and downloadable temperature graphs. Tight temperature uniformity and reliable performance ensure that blood is safely stored. Innovative OptiCool technology offers energy savings, quiet operation, and low heat output, in addition to the excellent temperature uniformity and recovery that are critical for blood storage.

VHAPM Part 813.106 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 3 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted by performing searches on VIP, A Sources Sought Notice to Federal Contract Opportunities, FPDS, NAC, SAC, MSPV and GSA. Helmer Inc. is the Original Equipment Manufacturer (OEM) and a Small Business. Helmer Inc. confirmed they can provide the requested equipment and they have authorized distributors/ resellers.

A narrowed search on VIP utilizing NAICS 334516 and keyword Blood Bank Refrigerators and Freezer returned 4 results. However, upon further Market Research these vendors do not sell Brand Name Helmer Inc.

A Sources Sought Notice 36C24421Q0390 was posted from 3/2/2021 to 8am EST 3/8/2021. This effort produced 2 responses. One from Apex Integrated Distribution providing an exact match and a response from Native Instinct LLC. (SDVOSB) offering an or equal product that does not meet the Government s needs.

The FPDS database was searched using keywords Blood Bank Refrigerators and Freezer this search resulted in 22 procurements. Of the 22 procurements Helmer Inc. was the awardee of 8 contracts.

The NAC was searched using keywords Blood Bank Refrigerators and Freezer but did not return relevant results applicable to this procurement.

The mandatory SAC and MSPV contract vehicles were searched but did not return results.

The GSA Advantage website was searched using keywords Blood Bank Refrigerators and Freezer .

An exact match was found under GSA Contract GS-07F-00844T sold by the OEM Helmer Inc. Helmer Inc. was contacted to determine if they have authorized distributors/resellers.

There is insufficient SDVOSBs or VOSBs for a SDOVSB or VOSB set aside but there is two or more Small Businesses for a Small Business Set Aside. The Non-Manufacturer Rule does not apply since the OEM is a Small Business and this procurement will be set aside for Small Businesses. The Contract Specialist (CS) will post a Brand Name only Combined Synopsis for Small Businesses to compete.