J-A Motorola betasam.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2121411QWF919

PROJECT/TASK

NUMBER

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE AUTHORITY AND TYPE OF JUSTIFICATION. Training Center Yorktown (TCY); 10 U.S.C. 2304(c)(1) or 41 U.S.C.

3304(a)(1); Federal Acquisition Regulation (FAR) Part 13: Simplified Acquisition Procedures (SAP) under the Simplified Acquisition Threshold (SAT); 6.302:, circumstances permitting other than full and open competition; 6.302-1: only one responsible source will satisfy government requirements

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Purchase of 18 MOTOROLLA APX 4000 7/800 MHZ Model 2 Portable, for use by the duty section and USCG TRACEN

Security.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

The U. S. Coast Guard has a signed Memorandum of Agreement with York County, Virginia that details U. S. Government ownership of the radios while the infrastructure and license will be wholly owned and maintained by York County. Because of the unique interoperability of local, state and now federal agencies, there is not any barrier to communicate directly with outside responding Fire, EMS and Law Enforcement agencies during an emergency or other situation. Of further note, all radio transmissions are recorded digitally and stored for more than one year which can be requested for legal or administrative purposes. York County, VA owns and operates the radio system we are a member of and any upgrades and/or services must be performed by them under this MOA.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

No competition can be permitted since it is a proprietary system. Purchasing from another vendor (even authorized) cannot allow programming since we are using an MOA with York County to provide all of these services “over the air”

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

Based on the existing MOA with York County Virginia, they are the only source that can provide the Motorola radios for USCG Training Center Yorktown.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

As previously mentioned, due to the existing MOA with York County Virginia, York County Virginia is the only source that can provide the Motorola radios, and any upgrades and/or services must be performed under the

MOA.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

Using York County’s radio system along with 26 other local and federal jurisdictions to include the National Park Service permits communications with all local, state and federal agencies in the immediate area. Using outside vendors would prevent membership within this MOA.

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE

757-856-2150

DATE

6 Sep 2021

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE

DATE