J__A_Grounds_Bridge_FBO.pdf

Justification and Approval (J&A) for Other Than Full and Open Competition

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLY14 Nov 2017

NOTE: If a Justification and Approval was approved for the preceding acquisition, a copy of the approved J&A for the predecessor action must be included in the staff package for approval of the instant J&A. This applies to J&A staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor J&A will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Funding level for this acquisition: < $700K > $700K and < $13.5M > $13.5M and < $93M > $93M

Contracting Activity: 2 CONS PKA

Purchase Request / Local ID Number:

Program / Project (and PE, if applicable): O & M

Program Type (PEO or Other Contracting): Other Contracting

Authority: 6.302-1 – 10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

Estimated Contract Cost (including options): J&A Type: Class Individual

COORDINATION (AFFARS 5306.304(a) )

Date

10 Jan 2019

Program Manager MARLYSE K. WILLIAMS, Capt, USAF

2 CES/CEO, 318-456-4366

Signature

Date

11 Jan 2019

Contracting Officer MICHAEL L. MCDANIEL, MSgt, USAF

2 CONS/PKA/318-456-3450

Signature

Date

10 Jan 2019

Local Legal Reviewer

TRACY L. HERRELL, GS 13, DAF

2 BW/JA/318-456-5200

Signature

Date

11 Jan 2019

Chief of the Contracting Office (COCO)

STEVEN R. GREEN, JR., LT COL, USAF

2 CONS/CC/318-456-6939

Signature

APPROVAL (AFFARS 5306.304(a) )

Date

11 Jan 2019

Competition Advocate

MARLA POIRIER, GS 13, DAF

2 CONS /CD 318-456-6940

Signature

WILLIAMS.MARLYSE.KE

LLY.1396525204

Digitally signed by

WILLIAMS.MARLYSE.KELLY.1396525204

Date: 2019.01.10 10:51:53 -06'00'

HERRELL.TRACY.LYNN.1

028981380

Digitally signed by

HERRELL.TRACY.LYNN.1028981380

Date: 2019.01.10 11:33:59 -06'00'

MCDANIEL.MICHAEL.LE

E.1288408463

Digitally signed by

MCDANIEL.MICHAEL.LEE.1288408463

Date: 2019.01.11 08:20:21 -06'00'

GREEN.STEVEN.RANDA

LL.JR.1234271144

Digitally signed by

GREEN.STEVEN.RANDALL.JR.1234271144

Date: 2019.01.11 08:24:05 -06'00'

POIRIER.MARLA.J.11017

37590

Digitally signed by

POIRIER.MARLA.J.1101737590

Date: 2019.01.11 09:58:10 -06'00'

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLY14 Nov 2017

I. Contracting Activity.

2 CONS/PKA

II. Nature and/or description of the action being processed.

is the incumbent contractor for Grounds Maintenance at Barksdale Air Force Base (BAFB) under contract FA4608-13-D-0028, which expires 31 January 2019. The intent is to issue a single award, Firm-Fixed Price follow-on bridge action. The bridge action period of performance will be eight (8) months to extend performance through 30 September 2019 with FAR 52.217-8, Option to Extend Services, in one month periods from 1 October 2019 through 1 April 2020.

The follow-on contract source selection is currently delayed due to ongoing discussions with prospective offerers.

III. Description of supplies/services required to meet agency needs.

The current Grounds Maintenance contract is to provide non-personal services, to include all personnel, equipment, tools, supervision, and other items necessary to ensure that grounds maintenance is performed at Barksdale AFB in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

IV. Statutory authority permitting other than full and open competition.

10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

The justification for restricting competition is in accordance with 10 USC 2304(c)(1), Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements. This award will be made on a sole source basis due to the necessity of ensuring continued support of BAFB grounds maintenance requirements. We anticipate a new Grounds Maintenance contract being in place NLT 30 September 2019. Award to any other source would result in unacceptable delays in fulfilling the Air Force's requirements. The current contractor, has held the contract since 2013 and has the necessary equipment and staff on site to continue performance of this contract. The phase out/ phase in period make it unreasonable to solicit and award a new contract prior to the 31 January 2019 expiration date.

Awarding a contract to the incumbent is necessary to maintain performance of current grounds maintenance services at BAFB until the Source Selection Process is complete and a new grounds maintenance contract is awarded. 2 CES does not have the capability of providing ground maintenance services for the entire base. Accordingly, Inc. is the only firm capable of providing the services described in Section III above without the U.S. Air Force experiencing unacceptable delays in fulfilling its requirements. Thus, this acquisition will be a follow-on contract for the continued operation of Grounds Maintenance Services at Barksdale Air Force Base.

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Based on the rationale in Section V above, it is not practicable to solicit additional sources for this immediate requirement. The follow on contract is currently in Source Selection and will be awarded NLT 1 October 2019.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Fair and reasonable pricing for the bridge contract ordering period of 1 February 2019 to 30 September 2019 will be

FOR OFFICIAL USE ONLY

FOR OFFICIAL USE ONLY14 Nov 2017 determined based on pricing associated with the current contract and the independent government estimate.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

Market research was not conducted for the bridge action but was conducted for the pending Grounds Maintenance re-compete. Searches were made in the System for Award Management, and using the tools provided in the Small Business Administration Dynamic Search to find potential firms that could provide grounds maintenance/landscape service. The SBA search shows 130 eligible 8(a) small businesses in Louisiana working under this NAICS. A request for proposal was posted on FedBizOpps.gov and multiple vendors submitted proposals.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

Award to a new contractor for a bridge contract would, as stated in Section V above, impact Barksdale's schedules due to the mobilization time required by a new contractor to support a short period (eight months) of grounds maintenance services. The learning curve for a new contractor on a contract of this magnitude is at least six months.

Any delay in award of a bridge contract to current contractor would create a potential mission failure due to disruption of critical grounds maintenance services such as the airfield and other mission critical areas.

X. List of any sources that expressed, in writing, an interest in the acquisition.

None

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

The re-compete is currently in Source Selection with anticipated award NLT 1 October 2019.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.