J_A for OFOC__Redacted 02.pdf

Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 R

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID:

1. Contracting Activity: Department of Veterans Affairs, VISN 4, 595 Lebanon VA Medical Center

1700 S. Lincoln Ave. Lebanon, PA 17042.

2. Nature and/or Description of the Action Being Approved: This is a modification to an existing contract, 36C24423P0211, to add Radiation Safety and Inspection Services provided by the Radiation Safety Officer (RSO), TECH62 INC, at York VA Community Clinic as this clinic is an extension of Lebanon VA Medical Center and x-ray services will be offered at the York VACC beginning in November 2025 and aligns with the current Option Year of the existing contract. This is a firm fixed price contract with two (2) remaining option years with the ultimate period of performance ending March 25, 2028. The additional funding required for this modification has been approved for the modification of the current option year and the remaining two (2) option years.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The contractor’s duties and responsibilities include ensuring radiological safety and compliance with federal, state regulations, conditions/limitations oof the facility’s x-ray registration and JCAHO requirements. Yearly inspection of the x-ray machine, shielding and radiation exposure of x-ray personnel to include recommendations for required repairs, equipment or shielding replacement and reviewing exposure levels reports and making recommendations in accordance with as low as reasonably achievable (ALARA) standards. The period of performance for the modification would begin September 1, 2025 and end March 25, 2028 covering the current option year and two (2) remaining option years for contract 36C24423P0211.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION) up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The duties of a Radiation Safety Officer (RSO) are highly specialized, require advanced education and experience in the areas

Request for SDVOSB/VOSB Sole Source Justification Format IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3 of general Radiology, Nuclear Medicine, shielding, radiation exposure monitoring and proper transport and disposal of radioactive waste. The RSO must be located within a limited number of miles/hours from the facility and be accessible on short notice. The RSO must participate in the monthly Radiation Safety Committee meeting as a subject matter expert (SME).

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies: This contract was awarded on 2/14/2023 to Tech62, a verified SDVOSB, in accordance with VAAR 819-7008: “Sole source awards to a verified Service- Disabled Veteran-owned small business”. This vendor is able to timely perform the work required and has both the manpower and capabilities to do so. Should this work be required again and/or the status of the vendor as an SDVOSB change, every effort will be made to compete it.

In accordance with FAR 6.305, the justification will be posted to https://sam.gov after award.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The contract specialist obtained the current inflation rate for the United States from www.usinflationcalculator.com. This website provides rates of inflation calculated using the current Consumer Price Index (CPI) published monthly by the Bureau of Labor Statistics (BLS). The current inflation rate is 2.7%.

At the time of the option 2 award, the price was determined to be fair and reasonable, it continues to remain so at this time with the modification increase for the added X-ray equipment service.

There is no expectation that recompeting this requirement would result in a better price. The contract specialist inquired via email with the contractor on a price reduction/discount with no response. Through a verbal conversation around 8/20/2025, the contractor confirmed there are no available discounts. The award of Option 2 modification increase to Tech62, INC, a VET-Cert verified SDVOSB, is found to be in the best interest of the Government and is considered fair and reasonable.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: Additional market research was not conducted as the original market research concluded that limited sources are available for these specific services and requirement for access within a specified mileage and timeframe from the Lebanon VA Medical