J A_for_GS-35F-0524J_GS-P-07-13-HH-0014_PS01.pdf

COST ESTIMATING SOFTWARE FOR OBIM

JUSTIFICATION FOR OTHER THAN FULL & OPEN COMPETITION

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

IN ACCORDANCE WITH FAR 6.3

1. IDENTIFICATION:

a. Contracting Activity: General Services Administration, Region 7, Public Building

Services, Acquisition Management Division, Program Support Branch, External

Client Support (7PQA)

b. Customer: Department of Homeland Security’s Office of Biometric Identity

Management (OBIM)

2. DESCRIPTION of ACTION BEING APPROVED:

This is a justification to contract directly with PRICE Systems, Inc. via modification to an existing delivery order (GS-35F-0524J/GS-P-07-13-HH-0014) for a cost estimating tool that would supplement the existing cost estimating software.

The existing delivery order for cost estimating software was procured utilizing GSA’s

Federal Supply Schedules. The needed tool is not priced on PRICE Systems’ schedule contract therefore the Government is required to treat this modification as an open market purchase and must follow all applicable acquisition regulations pertaining to the purchase, including competition requirements as identified in FAR Part 6.

3. DESCRIPTION of SUPPLIES/SERVICES REQUIRED:

OBIM requires a tool to supplement their existing cost-estimating software, TruePlanning, so that they may align any Life Cycle Cost Estimate (LCCE) into different

Work Breakdown Structures (WBS) in order to meet the needs of the end users.

Primarily, OBIM requires an interface wherein an estimate’s default WBS is laid out, and additional WBS formats can be mapped to allow a crosswalk between multiple WBS presentations for the same data. The estimated cost of this action is as follows:

4. AUTHORITY:

FAR 6.302-1 - Only one responsible source and no other supplies or services will satisfy agency requirements.

5. PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS:

OBIM requires a tool that performs the requirements as described in Section 3. The tool must be compatible with their existing cost estimating software, TruePlanning. The only

COST ESTIMATING SOFTWARE FOR OBIM

JUSTIFICATION FOR OTHER THAN FULL & OPEN COMPETITION

tool that provides the capability required and that is compatible with the existing cost estimating system is TrueMapper from PRICE Systems. PRICE Systems is the only source for acquiring the TrueMapper tool; therefore PRICE Systems is the only responsible source capable of filling the Government’s requirement.

6. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED

FROM AS MANY POTENTIAL SOURCES AS IS PRACTICABLE:

No efforts will be made to ensure that offers are solicited from more than one source because it has been determined that only one source (PRICE Systems) is capable of providing the government with the required tool.

7. DETERMINATION BY CONTRACTING OFFICER THAT ANTICIPATED COST TO

THE GOVERNMENT WILL BE FAIR AND REASONABLE:

The anticipated price to the Government will be fair and reasonable. Fair and reasonable will be determined by comparing the quoted price to the Independent Government

Estimate in accordance with FAR 15.404-1(b)(2)(v) and/or comparison of the quoted price to prices obtained through market research for the same or similar items in accordance with FAR 15.404-1(b)(2)(vi)

8. MARKET RESEARCH CONDUCTED:

As a result of market research it was determined that TrueMapper is the only tool with the required capability that is compatible with OBIM’s current cost estimating system, TruePlanning. TrueMapper is a product developed by PRICE Systems and PRICE

Systems is the only authorized dealer for TrueMapper.

9. EXPRESSED INTEREST IN THE ACQUISITION:

No sources have expressed interest in this acquisition.

10. STATEMENT OF ACTIONS TO OVERCOME BARRIERS TO COMPETITION

BEFORE ANY SUBSEQUENT ACQUISITION OF THE SUPPLIES REQUIRED:

The need for this capability was unknown at the time of award of the delivery order for the cost estimating software. Now that the need is known, once the existing delivery order for cost estimating software is re-procured, this element, if still needed, will be included in the competitive procurement for the cost estimating software.

11. CONTRACTING OFFICER’S CERTIFICATION:

The Contracting Officer certifies by signature below that the information contained in this justification is accurate and complete to the best of their knowledge and belief. Upon the basis of the foregoing findings, I hereby determine that the need for the above cited supplies/services is available from only one current source.

Camille Lev Date

Contracting Officer, 7PQA

6/12/2014