J_A BRAND NAME_Redacted.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 1 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C249-21-AP-1824

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office (NCO) 9, 614

Memphis VA Medical Center, 1030 Jefferson Avenue, Memphis, TN 38104 Identify purchase request (i.e. 2237) number: 614-21-3-560-0098

2. Nature and/or Description of the Action Being Processed: The action being reviewed and approved is for the continuation of replacing and upgrading the Nurse Call System for Ward 4 and 5.

The action will be solicited and awarded as a firm-fixed price new contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The proposed action is to install the Rauland Nurse Call that wil support the newly installed Vocera system . Currently, Memphis VAMC have the Zettler Nurse Call that is obsolete with no repair parts available, and wil not work with the Vocera. Our goal is the implement the Rauland throughout the entire complex.

Currently we have the Rauland in all areas except the bed tower. This will also eliminate the need for the operators to monitor two systems.

The estimated value is and the estimated delivery periods of performance no later than 30 days ARO.

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(1), as implemented by FAR 6.302-1. The specific paragraph must be cited. Most likely, only the -1 or -2 authorities will be cited. Please be aware that failure to adequately plan for future requirements does not constitute appropriate use of the unusual and compelling urgency statutory authority.

( x ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The requirement will be solicited

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 5: Request for Sole Source Justification Format >SAT

OFOC SOP Revision 11 Page 2 of 3 Original Date: 03/22/11 Revision 11 Date: 02/11/2021 in accordance with Only One Responsible Source (FAR 6.302-1) – Brand name. The requirement is a follow-on contract for continued replacement and upgrading of the highly specialized equipment. If limiting competition not utilized it will be a substantial duplication of cost to the government that is not expected to be recovered through full and open competition and will result in unacceptable delays in fulfilling the agency’s requirements.

The Memphis VAMC proposed action is to install the Rauland Nurse Call that wil support the newly installed Vocera system. Currently, Memphis VAMC have the Zettler Nurse Call that is obsolete with no repair parts available, and wil not work with the Vocera. Currently, Memphis VAMC have installed the Rauland Systems in all areas except the bed tower. Replacing and upgrade the nurse call system will also eliminate the need for the operators to monitor two systems. This requirement is a continuation of implementing the Rauland Nurse Call System throughout the entire complex.

Replacing and upgrading the nurse call system to Rauland is essential to the Government’s requirements, thereby precluding consideration of a product manufactured by another company.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Market research was conducted, details of which are included in the contract file. To meet the VA Rule of Two, a review of the Vendor Information Pages (VIP) database in accordance with VAAR Class Deviation 810.001-70 to determine if two or more service-disabled veteran-owned businesses (SDVOSBs) and veteran-owned small businesses (VOSBs), in the appropriate NAICS code, are listed as verified in the VIP database. This effort did yield additional sources that can potentially meet the Government’s requirements.

A solicitation was posted SDVOSB set-aside to NASA SEWP on 5/11/2021 and cancelled on 5/26/2021 due to requirement clarification. A sources sought synopsis 36C24921Q0392 was issued 6/22/2021 and closed 6/24/2021; one (1) response were received from a SDVOSB. Rauland provided a SDVOSB authorized distributor. Procuring other that the requested system would allow VA to use other manufacturers would not be cost effective.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: IAW FAR 13.003(g) (2), the Contracting Officer (CO) intends to use an applicable procedure in FAR 15.404-1(b)(2)(ii), to ensure that the quoted pricing will be determined fair and reasonable based on competition, comparison to historical prices paid for similar supplies/equipment and the IGCE.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted and did yield additional sources that can potentially meet the Government’s requirement. The market research revealed the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: Memphis VAMC has previously replaced and upgraded other hospital floors with the Rauland System. The current Vocera system is installed and no other equipment can be used.