J_A 47QTCA21D005U 36C25724F0142.pdf

VHAPG Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

Effective Date: 02/01/2022 Page 1 of 5

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C257-24-AP-3263

JOFOC LOG#

(1) Contracting Activity: Department of Veterans Affairs, VISN 17, Central Texas Veterans Health Care System (CTVHCS) Nutrition & Food Services at 1901 Veterans Memorial Drive, Temple, TX 76504-7176. The associated 2237 number is 674-24-4-119-0172.

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This action is to obtain Computrition software, software support, software updates and maintenance for CTVHCS and includes a requirement for an additional "add-on" module which will enhance veteran centered care and improve efficiency of the food service operation.

Order against: FSS Contract Number: 47QTCA21D005U ________

Name of Proposed Contractor: Computrition, Inc.

Street Address: 8521 Fallbrook Ave, Suite 100

City, State, Zip: Canoga Park, California 91304

Phone: 800-222-4488/818-961-0430

(3) Description of Supplies or Services:

The estimated value of the proposed action is $298,153.32 (base plus four (4) option years).

Period of Performance 08/25/2024-08/24/2029

The Contractor shall provide license renewals, program modules, implementation, training, and support for both existing and additional software. The support for the maintenance and access of existing software for full functionality, and operational capability as intended by manufacturer to support food production and quality of service to feed patients using a selective menu at the CTVHCS.

Effective Date: 02/01/2022 Page 2 of 5

Will allow for processing of patient's individual menu selections and perform functions such as subsistence inventory and costing.

Will allow for patients to make selections via GetWellNetwork. CTVHCS VISTA functionality for meal production, food service, patient allergies and clinical nutrition operations does not interface with any other COTS food service software system other than Computrition.

The Central Texas Veterans Healthcare System - Nutrition and Food Services provides dietary accommodations through Computrition Nutrition Care Management and Foodservice Operations Management Pro Clients software system which populates with patient specific data, recipes, production reports and clinical information. This software is required to automate Food Management and Diet Communication Operations, and to interface with VISTA for meal production. Computrition has provided a sole source letter to disclose no third-party vendors are authorized to sell, train or perform maintenance.

Nutrition Care Management (NCM) is a software application within the Computrition Hospitality Suite used to monitor and manage patient nutrition information. This technology can review nutrition and other related data for patients who are hospitalized. Implementing NCM can help manage tray tickets and diet orders and put preventative food safety measures in place. The HL7 ADT/DO/Tube Feeding Interface allows the transferring of information such as admissions, transfers, and diet orders from an existing hospital's information system (HIS) or electronic health record into the Hospitality Suite. The TouchPoint Dining enables dietary approved meal orders to be placed via television remote in room.

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contra provide the required supply or service. (CHECK THE APPLICABLE AUTHORITY BELOW AND COMPLETE)

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; As stated in the Sole Source letter received Computrition, Inc. offers a proprietary software package that includes Foodservice Operations Management, Nutrition Care Management (automated diet office). This Software functionality is developed, tested, owned, and maintained by Computrition, Inc. Computrition does not authorize any other entity to sell, support, train, or provide maintenance for this software. Therefore, Computrition is the only source capable of providing the supplies required at the level and quality required and

Effective Date: 02/01/2022 Page 3 of 5 compatible with Vista (VA Electronic Health Record). There is already a VHA national support team established for support of the Computrition software.

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

At this present time there is no alternative vendor with compatible software that provides a similar interface with VISTA and the GetWellNetwork and no alternative to my knowledge is being considered by CERNA for the new electronic medical record. Therefore, no comparison is available to determine best value with the exception of previous contracts. The pricing for this contract was evaluated under GSA Schedule 47QTCA21D005U and found to be fair and reasonable at the time of award.

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Market research was conducted, and it was determined that the required software and services can be purchased on GSA schedule 47QTCA21D005U from large business manufacturer, Computrition, Incorporated. Computrition software and its modules have been vetted through the VA Technical Review Model (TRM) processes.

Veterans Certify Search:

A VetCert search was done using NAICS 513210, there were 219 SDVOSB/VOSB found.

However, due to the proprietary software none are able to provide the requested software licenses.

Dynamic Small Business Search (SBA):

A search of SBA was done using NAICS code 513210 and key word Computrition , there were zero (0) small businesses listed.

Effective Date: 02/01/2022 Page 4 of 5

SAM Search:

A search of SAM was conducted using NAICS 513210, and key Computrition , results yielded one (1) vendor the manufacturer Computrition Incorporated.

GSA Search:

Results show SDVOSB/VOSB vendors do not provide Computrition software license subscription or support services. The requested services are only available from the OEM large business (LB) Computrition.

(7) Any Other Facts Supporting the Justification: Received a Sole Source letter dated April 25, 2024, stating that Computrition, Inc. offers a proprietary software package that includes Foodservice Operations Management, Nutrition Care Management (automated diet office), Multi-Site HL7 ADT/DO/Tube Feeding Interface and Room Service Connect Plus. This software functionality is developed, tested, owned, and maintained by Computrition, Incorporated.

Computrition does not authorize any other entity to sell, support, train, or provide maintenance for this software.

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: None

(9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.

BRITTANY ZARING DATE

CHIEF, NUTRITION & FOOD SERVICES

CENTRAL TEXAS VETERANS HEALTH CARE SYSTEM (CTVHCS)

Effective Date: 02/01/2022 Page 5 of 5

(10) Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

MATTHEW G. CLEMENTS DATE

CONTRACTING OFFICER, NCO 17

b. One Level Above the Contracting Officer (Required over the SAT but not exceeding $750K):

I certify the justification meets requirements for other than full and open competition.

DAVID E. LUTTRELL DATE

BRANCH CHIEF, NCO 17