J-1 Youth Sports Officials PWS.pdf

Attachment 1

PERFORMANCE WORK STATEMENT

SPORTS OFFICIALS AND SCOREKEEPERS

FOR YOUTH

BASEBALL/SOFTBALL, BASKETBALL, VOLLEYBALL, INDOOR and OUTDOOR

SOCCER

25 February 2020

1.0 DESCRIPTION OF SERVICES

1.1. General. The contractor shall provide the expertise to accomplish the general duties in section 2 for a Military youth sports program in support of the 673d Force Support Squadron Youth Program, Kennecott and Two Rivers Youth Centers, JBER, Alaska. The estimated quantities of work are listed in section 4, Projected Sport Officiating Schedule. The contractor shall provide personnel, equipment, materials, supervision, and other items and services necessary to perform sports officiating as defined in this Performance Work Statement Work (PWS).

1.2. Scope. Provide qualified officials and score keepers for the youth Basketball, Baseball/Softball, Volleyball, and Indoor Soccer seasons at Joint Base Elmendorf-Richardson, AK.

2.0 GENERAL DUTIES

2.1. Contractor shall provide sports officiating for youth sports activities as determined by the Youth Sports Director in accordance with the established sports bylaws for the following sports:

Basketball, Indoor Soccer, Baseball/ Softball, Volleyball and Outdoor Soccer.

2.2. Contractor shall organize and conduct a sports training clinic. Contractor shall provide instructions and review the most current bylaws and rules in the training clinic prior to the start of the season for the respective sport. This clinic is to be scheduled and coordinated with the Youth Sports Director.

2.3. The contractor will recruit and schedule qualified officials who possess, as a minimum, current professional certification through an accredited program such as: National Youth Sports Coaches Association (NYSCA) Sports Officials Certification, United States Officials Association, and National Association of Sports Officials (NASO). The contractor must maintain a copy of certifications on file.

2.4. Officials and scorers shall be required to arrive 15 minutes prior to game time.

2.5. The contractor shall invoice for payment to the Youth Sports Director prior to the last day of the month to include: dates, number of officials, cost, and total amount due.

3.0 CONDITIONS

3.1. The contractor shall be provided with a season schedule no later than one week prior to the start of the first game. Changes to this schedule will be coordinated with the contractor by the Youth Sports Director a minimum of 24 hours in advance of a schedule game.

3.2. The contractor will be notified of all game cancellation at or before 1400 hours (2:00 p.m.)

on the day of the game to be canceled. Notification of cancellation games after 1400 hours shall entitle the contractor to a penalty payment of one game charge per game cancellation, per night.

Contractor agrees to give 24 hours advance notification to the Youth Sports Director if he/she is unable to have officials or scorers available on a game day.

3.3. All games shall be scored according to current guidelines for each sport as amended by the JBER by-laws.

3.4. The Youth Sports Director will ensure that the game balls and scorebooks are available for each game. The scorers shall sign the scorebooks at the completion of each game.

3.5. See individual sport sections for further specific requirements.

4.0 PROJECTED SCHEDULES

4.1. Games will be held in accordance with the game schedule provided before the start of each season. Game counts include post season tournaments. The intramural season will run as follows (Youth Program Sport Calendar):

a. Baseball/Softball – runs from May through July annually. There are an estimated 60 Baseball & Softball Minors games requiring two (2) umpires per game with a 2 hour time limit. There are an estimated 60 Baseball & Softball Majors & Juniors games requiring two

(2) umpires with a 2 ½ hour time limit. There are an estimated 60 Baseball Minors, Majors & Juniors games requiring two (2) scorekeepers per game. There are an estimated 60 Softball Minors, Majors & Juniors games requiring one (1) scorekeeper per game.

b. Outdoor Soccer – runs from July through September annually. There are an estimated 200 Outdoor Soccer Pee Wee, Bantams, Minors & Majors games requiring one (1) official per game. The time limit per game is 1 hour.

c. Basketball – runs September through November annually. There are an estimated 90 Pee

Wee & Bantams games requiring one (1) official per game. There are an estimated 90 Minors, Majors & Juniors games requiring two (2) officials and one (1) scorekeeper per

d. Volleyball – runs from December to January annually. There are an estimated 80 Volleyball Minors & Majors games requiring two (2) officials per game and one (1) scorekeeper per

e. Indoor Soccer – runs from February to April annually. There are an estimated 200 Indoor

Soccer Pee Wee, Bantams, Minors, Majors & Juniors games requiring one (1) official per

5.0 YOUTH SPORTS ACTIVITIES

5.1 BASKETBALL

5.1.2. One (1) certified official shall be provided for each Pee Wee & Bantam game on the indoor basketball court in the Kennecott & Two-Rivers Youth Centers. Games will have a one hour time limit.

5.1.3. Two (2) certified officials and Two (1) certified scorekeeper shall be provided for each Minor, Major, and Junior games. Games will have a one hour time limit.

5.1.4. All games shall be officiated according to current High School Basketball rules as amended by the JBER Youth Basketball by-laws.

5.1.5. The official scorers will be responsible for tracking game play by play action and scores in the official scorebook and running the electronic scoreboard/official clock in the Basketball Minors, Majors, and Juniors divisions. The official scorer will collect the official line-ups from each team at least 10 minutes prior to the start of the game and annotate those line-ups in the scorebook and make any changes according to High School rules.

5.1.6. The Youth Basketball season will run in accordance with the schedule provided before the start of the season.

5.2 INDOOR SOCCER

5.2.1. Contractor shall provide, for each scheduled Pee Wees, Bantams, Minors, Majors and Juniors games, one (1) certified official on the Indoor Soccer court in the Kennecott & Two-Rivers Youth Centers. Games will have a one hour time limit.

5.2.2. All games shall be officiated according to current FIFA rules as amended by the JBER Indoor Soccer By-Laws. By-Laws will be provided along with the first schedule to the contractor before the start of the season.

5.2.3. The Youth Sports Indoor soccer season will run in accordance with the schedule provided before the start of the season.

5.3 BASEBALL/SOFTBALL

5.3.1. The contractor shall provide, for each scheduled Minors Baseball game, two (2) certified umpires and two (2) certified scorekeepers per field and for each Minors Softball game, two (2) certified umpires and one (1) certified scorekeeper per field. Games will have a two hour time limit.

5.3.2. Contractor shall provide, for each scheduled Majors & Juniors Baseball game, two (2) certified umpires and two (2) certified scorekeepers per field and for each Majors & Juniors Softball game, two (2) certified umpires and one (1) certified scorekeeper per field. Games will have a two and half hour time limit.

5.3.3. All games shall be officiated according to current Little League rules as amended by the JBER Youth Sports Baseball/Softball by-laws. By-laws will be provided along with the first schedule to the contractor before the start of the season.

5.3.4. The official scorers will be responsible for tracking game play by play action and scores in the official scorebook and running the electronic scoreboard/official clock in the Baseball/Softball Minors, Majors, and Juniors divisions. The official scorer will collect the official line-ups (batting orders) from each team at least 10 minutes prior to the start of the game and annotate those line-ups in the scorebook and make any changes according to the Little League Baseball & Softball rules. The official scorer is also responsible to track each pitcher’s pitch counts in Baseball and pitcher’s innings in Softball according to the Little League Baseball and Softball rules.

5.3.5. The Youth Baseball/Softball season will run in accordance with the schedule provided before the start of the season.

5.4 VOLLEYBALL

5.4.1 Two (2) certified officials and one (1) certified scorekeeper shall be provided for each Minors, Majors & Juniors Youth games in the indoor volleyball court in the JBER Youth Centers (Kennecott & Two-Rivers). Games will have a one hour time limit.

5.4.2 All games shall be officiated according to current High School volleyball rules as amended by the JBER Youth Sports Volleyball by-laws.

5.4.3. The official scorekeeper will be responsible for tracking game play by play action, player line-up and scores in the official scorebook, server’s count and running the electronic scoreboard/official clock in the Volleyball Minors, Majors, and Juniors division divisions. The official scorer will collect the official line-ups from each team at least 10 minutes prior to the start of the game and annotate those line-ups in the scorebook and make any changes according to High School volleyball rules as amended by the JBER Youth Sports Volleyball by-laws.

5.4.4. The Youth Sports Volleyball season will run in accordance with the schedule provided before the start of the season.

5.5 OUTDOOR SOCCER

5.5.1 Contractor shall provide, for each scheduled game, one (1) certified official on the youth soccer fields located on JBER-E fields for Pee Wees, Bantams, Minors & Majors games. Games will have a one hour time limit.

5.5.2 All games shall be officiated according to current FIFA rules as amended by the JBER Youth Outdoor Soccer by-laws.

5.2.3. The Youth Sports Outdoor soccer season will run in accordance with the schedule provided before the start of the season.

6.0 MANPOWER REPORTING

6.1 Manpower Reporting. The contractor shall report ALL contractor labor hour (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The Contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year.