J-1 UEI REQUEST GUIDANCE.pdf

VENDOR INFORMATION SHEET

THE FOLLOWING INFORMATION IS REQUIRED:

**Note: Vendor name and address should reflect the exact name and address used on IRS tax documentation and as a registered entity in SAM.gov.**

VENDOR NAME:

(please print)

MAILING ADDRESS:

REMIT TO ADDRESS:

WEBSITE:

VENDOR POINT OF CONTACT NAME:

E-MAIL ADDRESS:

PHONE NO:

UNIQUE ENTITY ID:

*As of 04 April 2022, the SAM-generated UEI (SAM) will become the new authoritative unique entity identifiers.

NOTE: If your business does not have a Unique Entity ID (UEI), please click on this link: https://arts.ms.gov/wp-content/uploads/2022/01/Quick-Start-Guide-for-Getting-a-Unique-Entity-ID.pdf, for further instructions or see the attached guide.

PAYMENT METHOD:

VISA /GPC (Government Purchase Card): Yes No

EFT (Electronic Funds Transfer): Yes No

Check (sent via mail): Yes No

PAYMENT TERMS: NET 30 or NET with % discount

GSA Contract # AFNAF Contract # (If applicable) (If applicable)

Vendor Name / Title Signature Date

Quick Start Guide for Getting a Unique Entity ID

Quick Start Guide for Getting a Unique Entity ID (SAM)

You can get a Unique Entity ID (SAM) for your organization without having to complete a full entity registration. If you only conduct certain types of transactions, such as reporting as a sub-awardee, you may not need to complete an entity registration. Your entity may only need a Unique Entity ID (SAM).

If you want to only get a Unique Entity ID (SAM) and do not want to complete a full entity registration in SAM.gov, choose one of the following links that best describes your entity:

Your entity has a DUNS Number and is registered in SAM.gov

Your entity has a DUNS Number and is not registered in SAM.gov

Your entity does not have a DUNS Number and today’s date is before April 4, Your entity does not have a DUNS Number and today’s date is a�er April 4, 2022

Your entity has a DUNS Number and is registered in SAM.gov

If you have an active or inactive registration in SAM.gov today, you’ve already been assigned a Unique Entity ID (SAM). It’s viewable on your entity registration record in SAM.gov. Learn how to view your Unique Entity ID (SAM) here.

Your entity has a DUNS Number and is not registered in SAM.gov

If you currently have a DUNS Number, only need to get a Unique Entity ID (SAM), and do not want to complete a full entity registration in SAM.gov, follow these steps to get a Unique Entity ID (SAM):

1. Go to SAM.gov and select “Sign In” from the upper right corner of the page. If you do not have a SAM.gov account, you will need to create one. SAM.gov uses Login.gov for authentication. More help with using Login.gov can be accessed here. Once you create your user credentials, you will return to SAM.gov to complete your profile.

U. S. General Services Administration 1 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0041254 https://www.fsd.gov/gsafsd_sp?id=kb_article_view&sysparm_article=KB0035447 https://Login.gov https://Login.gov

2. A�er you sign in, the system will navigate you to your Workspace. On the “Entity Management” widget, select the “Get Started” button.

3. On the next page, enter information about your entity. All fields are required, unless marked as optional.

U. S. General Services Administration 2

4. On the next page, validate that the information provided is correct. If the information provided does not match your Dun & Bradstreet record exactly, you will be able to proceed. For assistance updating your Dun & Bradstreet record, please contact Dun & Bradstreet.

Deselect the checkbox near the bottom of the page if you want to restrict the public viewing of your entity information in SAM.gov. If you deselect the checkbox, only you and federal government users will be able to view your Unique Entity ID (SAM) record. Other entities and users of SAM.gov will not be able to view your Unique Entity ID (SAM) record. Then, select “Next.”

Administration 3

5. On the next page, your entity is validated. You will be asked to certify that you are authorized to conduct transactions on behalf of your entity. Select the checkbox to certify, then select the “Request Unique Entity ID” button.

6. On the last page, your Unique Entity ID (SAM) will be displayed and you can begin to use it for your entity.

Administration 4

Your entity does not have a DUNS Number and today’s date is before April 4, 2022

Before April 4, 2022, the DUNS Number issued by Dun & Bradstreet is the authoritative entity identifier used by the federal government. You need to get a DUNS Number first before you can request a Unique Entity ID (SAM).

Go to fedgov.dnb.com/webform to request a free DUNS Number. It can take 1-2 business days before your DUNS Number is issued. When you are assigned your DUNS Number, return to SAM.gov and follow the steps outlined under the “Your entity has a DUNS Number and is not registered in SAM.gov” section of this guide.

Your entity does not have a DUNS Number and today’s date is a�er April 4, 2022

A�er April 4, 2022, the federal government will have no requirement for the DUNS

Number. You can get a Unique Entity ID (SAM) for your entity on SAM.gov. The Unique Entity ID (SAM) is provided to entities who request to only get a Unique Entity ID (SAM) and to entities who complete an entity registration.

Sign in to your SAM.gov account and the system will navigate you to your Workspace. On the “Entity Management” widget, select the “Get Started” button to begin requesting your Unique Entity ID (SAM).

U. S. General Services Administration 5 https://fedgov.dnb.com/