J-1 Solicitation Mod.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of the amendment is to answ er questions, update the appendix mow ing area table, update the performance w ork statement, and update the maps. The close date remains the same 9:00am EST 23 May 2023.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 15

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-May-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR23Q0043

X 9B. DATED (SEE ITEM 11)

05-May-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-May-2023

CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR23Q0043

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

Request for Quotation (RFQ) Raystown Lake Ground Maintenance (Mowing)

W912DRQ0043

This is a COMBINED SYNOPSIS / SOLICITATION for commercial services prepared in accordance with the format in the Federal Acquisition Regulations (FAR) sub-Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. FAR clauses and provisions enclosed within this RFQ are those in effect through Federal Acquisition Circular (FAC) and are available in full text through Internet access at http://www.acquisition.gov/far

PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE.

DISCLAIMER: The Government is not liable for information furnished by any other source. This will normally be the only method of distributing information. Therefore, it is the responsibility of any interested parties to check the website periodically for any further postings. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of internet connectivity or for inabilities to access the documents posted on the referenced web pages. Interested parties should refresh the page periodically when accessing. The government will not issue paper copies.

The U.S. Army Corps of Engineers (USACE), Baltimore District, Raystown Lake Project, will procure for the grounds maintenance (mowing) of Raystown Lake detailed in the Performance Work Statement.

This solicitation will result in one award based on lowest price technically accepted as best meets the needs of the Government. The proposed contract will run one year from date of award, with four optional years.

The proposed contract is a small business set-aside. The North American Industry Classification System (NAICS) code is 561730 size standards of $9,500.00 PSC code S208. Offerors shall be registered at the System for Award Management (www.sam.gov) to be eligible for award. To register you will need your UEI number. https://www.sam.gov/portal/public/SAM. Instructions for registering are on the website.

The Contractor shall provide all necessary equipment, staff, labor, supervision, materials, equipment, and supplies to complete the Project.

Optional Pre-Bid Tour An optional pre-bid tour will take place on 09 May 2023 at 1:00pm EST at 6993 Seven Points Road Hesston, PA 16647. If interested in the tour, contact Allen Gwinn at allen.gwinn@usace.army.mil. Quoters may inspect the site where services are to be performed for general and local conditions that may affect the price or performance. In no event shall http://www.acquisition.gov/far mailto:allen.gwinn@usace.army.mil failure to inspect the site constitute grounds for a claim after contract award. Bring a valid photo identification for verification purposes.

Prebid Questions Requests for Information are due 16 May, 2023, at 9:00am EST to ashley.m.flaherty@usace.army.mil

Bid Due 23 May, 2023, at 9:00 AM EST. Contractors must bid on all line items for all periods of performance years to be considered for award. Send bid to ashley.m.flaherty@usace.army.mil

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been added by full text:

Questions from Bidders Question 1: Am I able to schedule a site visit for a date outside of May 9th?

Answer: Unfortunately, a site visitation outside of the scheduled visit on May 9th will not be available. However, maps are included in the solicitation and contractors are permitted to view the area prior to bidding.

Question 2: I will be using a subcontractor for this bid, is there any issue with me bidding?

Answer: According to FAR 52.219-14 Limitations on Subcontracting, the prime contractor must perform 50% of the work. Please note this is a small business set-aside.

Question 3: Can you provide who is the current contract holder, their current contracted price, and how many years the contract was held?

Answer: This is a new requirement; you can request additional information by submitting a FOIA request to FOIA- NAB@usace.army.mil

Question 4: I noted that the current solicitation is presently under contract with another company, which is in its 3rd year of a 5-year term. I am curious to know if any challenges arose with the previous contractor or if there were any areas for improvement in their job performance.

Answer: This is a different Performance Work Statement.

Question 5: Is the contract guaranteed for five years?

Answer: It is the Governments intent for the contract to include a base year and 4 option years.

Question 6: Will there be a prevailing wage?

Answer: A wage determination is included in the solicitation and reevaluated prior to each option year.

Question 7: What is the minimum age for contractor employees to perform services as part of the contractor’s staff?

Answer: According to the Department of Labor and Industry, Pennsylvania, effective 02 January 2023, Act 117 of 2022, applicants for minor work permits are required to appear before a school issuing officer virtually or in person.

Those individuals under the age of 16, require a written statement by the minor’s parent or legal guardian acknowledging understanding of duties and hours of employment and granting permission to work is required. A downloadable form can be found on the Pennsylvania Government Website, Department of Labor, and Industry.

Question 8: I've noted that the park shuts down at 1600 hours most days. Is there a window of opportunity for mowing the grounds after the park's closure?

mailto:FOIA-NAB@usace.army.mil mailto:FOIA-NAB@usace.army.mil

Answer: Campground mowing must start after 9:00 a.m. and must conclude before 5:00 p.m. Beach mowing must be completed before 10:00 a.m. All mowing activities must conclude before 8:00 p.m. each day. No mowing may occur on Saturday, Sunday, or Holidays. (See addition to Performance Work Statement, Section 3.3).

Question 9: Is there a designated storage facility for equipment, if needed?

Answer: A storage facility is available. (See Performance Work Statement, Section 5.1)

Question 10: What equipment did the previous contractor use?

Answer: There are not specify equipment requirements.

Question 11: Why is there a scheduling gap in regular mowing areas through the summer?

Answer: Environmental factors such as being wet in spring causes the grass to grow faster and summer tends to be dryer, causing less growing of grass.

Question 12: How much area is required in the road berms?

Answer: As an estimate there is approximately 4.5 miles of road berms that require to be mowed (See Performance Work Statement, Section 3.12).

Question 13: Are the hillside areas near the beach and near the boat launch restrooms included in the mowing area?

Answer: Only areas that are included on the mowing maps are required for mowing.

Question 14: Can the contractor throw away items left behind by visitors?

Answer: The contractor is responsible for picking up all obvious litter and debris (sticks, driftwood, cans, plastics, rocks, etc.) within the mowing limits before mowing and as necessary deposit those items in dumpsters provided at the project. If personal items are found, they should be turned over to the Ranger Staff (See Performance Work Section, 3.11).

Performance Work Statement

U.S. Army Corps of Engineers, Baltimore District Raystown Lake Project

Grounds Maintenance (Mowing)

1.0 Introduction: Raystown Lake is located in Huntingdon and Bedford Counties in South Central Pennsylvania, approximately 95 miles west of Harrisburg and 175 miles east of Pittsburgh. It is south of the town of Huntingdon and approximately 70 miles from the Pennsylvania-Maryland border. Raystown Lake is approximately 28 miles long and maintains approximately 12 developed recreation areas that require mowing services.

1.1 Contract – A mutually binding legal relationship (enforceable by law) obligating the seller to furnish supplies or services and the buyer to pay for them.

1.2 Contracting Officer (KO) - A person with the authority to enter into, administer and/or terminate contracts and make related determinations and findings. A Corps of Engineers employee vested with the authority to approve, modify, and issue contracts.

1.3 Contracting Officer’s Representative (COR) – The person designated by the KO with the authority to administer the contract.

1.4 Contractor’s On-Site Representative – Person on site, designated and empowered by the contractor to submit schedules, verify work completed and make other day to day decisions on behalf of the contractor.

1.5 Contractor Employees - Those persons hired by the contractor and approved by the Contracting Officer’s Representative to assist in the performance of this contract.

1.6 Contract Period – Base Year and Option Years as renewed by the Corps of Engineers (Refer to Section 3.)

2.0 General Information

2.1 Period of Performance: The contract period will consist of one (1) base year and four (4) option years. The beginning and ending dates are as follow:

Base Year Date of contract award – December 31, 2023 Option Year 1 January 1, 2024 – December 31, 2024 Option Year 2 January 1, 2025 – December 31, 2025 Option Year 3 January 1, 2026 – December 31, 2026 Option Year 4 January 1, 2027 – December 31, 2027

2.2 There are one (1) line item listed in the bid sheet for each of five years. The contractor must bid on all line items for all periods of performance years to be considered for award.

2.3 Pre-Work Conference. The contractor is required to attend a pre-work conference at the beginning of each contract year prior to the start of services to review the contract specifications, the accident prevention plan, quality control plan, schedule of equipment inspections, and to verify insurance and safety requirements. At this meeting the contractor will identify all contractor employees having roles to meet the requirements of the contract.

2.4 Non-Personal Services. The government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the COR or the KO immediately.

3.0 Performance Requirements:

3.1 The mowing area is approximately 90 acres in terrains varying from steep to flat. Some of the areas may require equipment designed to operate in the differing terrains.

3.2 The contractor shall provide all necessary labor, materials, supplies, equipment, fuel, vehicles, management, and quality assurance for the mowing services at the Raystown Lake Project for areas designated on the maps identified as Attachment A.

3.3 Mowing operations will not be permitted on Saturdays, Sundays, or Federal Holidays and other peak use days as may be designated by the Operations Manager, Raystown Lake, unless approved in advance in writing. With the exception of open campgrounds and beaches, mowing operations may begin at 7:00 a.m. and continue until 8:00 p.m. Under no circumstances will mowing equipment be allowed on the roadways before dawn or after dusk.

Mowing will be permitted in open campgrounds only between 9:00 a.m. and 5:00 p.m. Mowing operations at open beaches must be conducted before 10:00 a.m., prior to their daily opening.

3.4 A flail, sickle bar or rotary type mower may be used for mowing as appropriate. Tractor mounted and other rotary type mowers will be equipped with operable guards, safety chains, or other protective devices to prevent flying stones, sticks, etc. from striking persons and/or damaging property. Mowers must have slides or wheels which will prevent tearing or plowing into turf. Tractors must be operated in a manner that will prevent their wheels from tearing turf on turns. Zero turn radius mowers may pass over the Greenside Walking Trail but must not “turn” while on the rubber surface of the trail. Each mower pass will overlap the previous pass so that no strips or patches of uncut vegetation will result. Mowing with heavier equipment will not be permitted when the ground is so wet that the mowing operations will cause wheel rutting. In areas of wet ground, the contractor will use small push type mowers or weed trimmers.

3.5 The schedule for mowing services is defined in Section 11 of this Performance Work Statement. The schedule provided reflects the anticipated mowing cycles required. The government reserves the right to adjust the schedule based upon the effect of local weather and water conditions on grass growth. Notification of schedule adjustments will be made at least three (3) working days prior to the beginning of a mowing cycle and a new schedule for other adjusted dates will be provided by the government. Schedule adjustments may result in a reduction of quantities.

3.6 Mowing and trimming of individual recreation areas shall be performed in one continual operation. A schedule defining the order of areas to be mowed will be provided to the Operations Manager or his representative prior to the start of each mowing cycle.

3.7 Mowing is generally performed in developed recreation areas as identified on the maps in Attachment A. Grass shall be cut to a smooth appearance to a height not less than 2 inches and not greater than 3 inches. Trimming around buildings, sidewalks, landscape timbers, steps, signs, etc. will be required. In some instances, when approved by the government, herbicide may be used in lieu of trimming. Type and quantities of herbicides will be reported to the COR monthly. All trimming around directional, informational, traffic control and other signs will be flared where applicable to provide appropriate viewing upon approach according to the Corps of Engineers sign standards (http://140.194.76.129/publications/eng-pamphlets/ep310-1-6a/s-2.pdf). Weed trimmers may be used but care must be taken to avoid damage to trees, shrubs, sign posts, etc. as described Section 9.3.

3.8 Special care will be exercised to avoid damaging trees, shrubs, private property, buildings, or other facilities during the mowing or trimming operations. Metal cording will not be used on weed eating equipment. The contractor will repair or have repaired any damage to government facilities resulting from the contractor’s failure to exercise reasonable care in the performance of work (see Section 9.3). The contractor shall exercise extreme care in the vicinity of all parking areas and protect all recreation users from injury and their property from harm and/or damage. The contractor shall coordinate directly with the claimant to resolve such private claims for damage.

3.9 Should inclement weather or other circumstances delay the onset or the completion of mowing requirements, the contractor shall contact the COR to determine the priorities of mowing areas or rescheduling possibilities. In most circumstances the government will prefer rescheduling to complete the work. No payment will be made to the contractor for uncompleted work due to rain or other circumstances either within or outside the contractor’s control.

Areas partially mowed or not meeting the specification may be paid on a percent-completed basis. The government shall estimate percentage completed based upon the maps in Attachment A and acreages shown in Section 11.

3.10 The contractor shall remove ALL grass clippings from paved roadways, pedestrian ways, sidewalks, and parking lots resulting from mowing activities prior to departing the specific recreation area. Under no circumstances will visible thatch be allowed to remain on the beach use areas following mowing activities. Thatch shall be collected and removed prior to the contractor’s departure from the beach area. Visible thatch left after mowing in https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=WjPf71l17Qg%3d&tabid=16440&portalid=76&mid=43545 https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=WjPf71l17Qg%3d&tabid=16440&portalid=76&mid=43545 other areas will be removed or spread to prevent an unsightly brown appearance. All thatch that is raked or removed will be disposed of as directed by the Operations Manager.

3.11 The contractor is responsible for picking up all obvious litter and debris (sticks, litter, driftwood, cans, plastics, rocks, etc.) within the mowing limits before mowing and as necessary deposit those items in dumpsters provided at the project.

3.12 All acreages listed as a part of this contract found in Section 11 are estimates and do not include acreages for mowing road berms or walking trail berms. All berms must be mowed to no less than forty-eight (48) inches on each side of access roads and walking trail or to the accepted ditch line, whichever is less, entering and exiting recreation areas and includes trimming around signs and guard rails where appropriate. There are approximately four and a half (4.5) miles of road berms and approximately one (1) mile of trail berm that is not included on the maps in Attachment A nor in acreages listed in Section 11.

3.13 The line item quantities provided reflect those anticipated and are not guaranteed. The government reserves the right to decrease or increase line item quantities based on actual need and funds availability. The contractor will be given advanced notice when increases or decreases are required unless such changes are a result of high-water conditions. In the event of high water, the contractor’s representative will be notified at the job site followed by written notice to the contractor within one week. The contractor will not be reimbursed for mowing which may be deleted by the Operations Manager when appropriate notices are provided.

4.0 CONTRACTOR PROVIDED MATERIALS AND RESPONSIBILITIES

4.1 The contractor shall provide all fuel, mowing, trimming, and transportation of equipment required to perform the services of this contract. All equipment will conform to State and Federal licensing and safety regulations.

4.2 The use of on-site fuel storage tanks is permitted at locations determined by the government. If storage tanks are utilized, they must be provided by the contractor and must be in compliance with EM 385-1-1 and all State and Federal requirements. Only above ground storage tanks will be permitted. Storage containers 30 gal or greater must be reported to the State Fire Marshall. Tanks larger than 250 gallons are prohibited. The contractor shall provide the Corps proof of notification and/or registration at pre-work conferences. Releases of fuel will be immediately reported to the Corps of Engineers and PA DEP.

4.3 Communication Plan. The contractor shall provide a communication plan which demonstrates the contractor’s ability to maintain communications between the contract employees and government personnel during times when services under this contract are being performed. This plan must include contact phone numbers and email addresses used, and/or identification of alternate method of communication. Although the Corps of Engineers does not endorse any product or service provider, cellular communication using area providers (Verizon and AT&T for highest quality reception) is recommended to meet this requirement.

4.4 Service Procedure. The contractor shall provide for the contract employee’s use, service procedures for each type of facility. This plan will include a sequence of actions that will result in meeting contract requirements at that type of facility. Itemized plans in checklist or bullet format are acceptable.

4.5 Training Program. The contractor shall provide a summary of employee training requirements and methods.

This program must demonstrate that sufficient training methods will be provided to all contract employees, to allow them to meet all requirements of this contract. Verification of a trainee’s ability to successfully provide service is needed to adequately meet this requirement.

4.6 Training Record. The contractor shall provide an itemized training record for all contract employees which demonstrates either successful or unsuccessful completion of the training program. Although part of the Quality Control Plan, completed training records may follow submission/approval of the plan, and within three (3) days of the contract employee’s start date.

4.7 Service Schedule. The contractor shall provide service schedules. Dates, days, times, locations, and services to be performed will be clearly identified. This schedule must meet the specifications of this contract, minimize inconveniences to the public, while also promoting efficiency and with diligence.

4.8 Equipment and Material Inventory. The contractor shall provide an inventory of all equipment and materials to be used during services under this contract. Safety Data Sheets (SDS) will accompany any applicable materials. Equipment and materials which do not appear on this list will not be permitted on the project or in the service of this contract.

5.0 Security.

5.1 Storage. The government shall provide a designated space within a fenced compound for fuel and equipment storage and for maintaining equipment if desired by the contractor. The storage area will be available to the contractor if the area is kept in a clean and neat condition. Unused equipment will be removed from government property.

5.2 Keys. The contractor and contractor employees will be issued keys to access contract areas exclusively for the performance of this contract. The contractor and contract employees will ensure all doors, gates and other areas will be secured, in the way they were encountered, upon vacating the area.

5.3 Restrictions. Any use of government keys other than for the performance of this contract is strictly prohibited.

Making or being in the possession of duplicate keys is prohibited. Misuse of keys is grounds for dismissal of contractor employees or termination of the contract.

5.4 Loss. Any loss of keys will be reported to the government within 24 hours. Any loss of the keys and/or failure to report the loss may result in the contractor accepting the burden of reestablishing the integrity of the project lock and key system.

5.5 Access and General Protection/Security Policy. All contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the Project Manager. Contractor employees must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the government may require changes in contractor security matters or processes.

5.6 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor shall receive a brief/training (provided by the COR) on the local suspicious activity reporting program.

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the Project manager or his/her authorized representative. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

5.7 Escorts. The contractor shall coordinate with the COR and/or the facility security office for access when required. All contract employees who are not in possession of the appropriate security clearance or access privileges, will be escorted into areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

5.8 Pre-Screen Candidates Using E-Verify Program. The contractor must pre-screen candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the candidate has two valid forms of government issued identification prior to ensuring http://www.dhs.gov/E-Verify) http://www.dhs.gov/E-Verify) the correct information is entered into the E-verify system. An initial list of verified/eligible candidates must be provided to the COR no later than t h r e e ( 3) business days after the initial contract award."

6.0 Safety

6.1 The contractor shall abide by all OSHA Regulations and pertinent sections of the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and submit all reports required therein to the Operations Manager.

That manual is available at https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=AP_WOXMIZL4%3d&tabid=16439&portalid= 76&mid=43544

6.2 The contractor shall provide the Corps of Engineers with a written accident prevention plan and activity hazard analysis prior to commencement of work. The accident prevention plan will provide all the necessary information required by EM 385-1-1, Appendix A. For option years, a signed letter from the contractor referencing the contract number and current year of service must be provided stating that the originally accepted plan remains current with applicable updates. All plans including subsequent revisions must be acceptable to the government before work commences.

6.3 The contractor shall designate an employee responsible for overall supervision of accident prevention activities.

The name of that person shall be provided at the pre-work meeting each year and may change if provided in writing by the contractor.

6.4 All lawn tractors and other lawn mowing equipment will meet the seat belt and ROPS requirements identified by their manufacturer, OSHA standards, and the Corps of Engineers Safety Manual, EM385-1-1.

6.5 Equipment to be used at Raystown Lake by the contractor shall be mechanically sound, in good state of repair, and in compliance with all safety standards. Mower guards are not to be removed from mowing equipment or made inoperable at any time. The government reserves the right to inspect any equipment at any time during the contract.

6.6 Equipment found to be unsafe will be removed from service until appropriate repairs and/or safeguards are instituted. All injuries to employees or recreational users and all damages to property, government or private, will be reported immediately to the COR.

6.7 The contractor shall observe all speed limits and other posted safety signs while operating vehicles and equipment. Trucks or other vehicles will be operated in a safe manner and will not be parked in unsafe positions.

7.0 Insurance. The contractor shall provide insurance as required in Clause 52.228-4001 “Required Insurance”.

Prior to start of contract work, the contractor shall furnish to the COR a current certificate or written statement of insurance requirements of the contract. Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the KO. Additionally, said policies shall list the government as “additionally insured.”

Type Amount Comprehensive General Liability $500,000 per occurrence Bodily injury or death

Motor Vehicle Liability (for each motor vehicle): $200,000 per person Bodily injury or death $500,000 per occurrence

Property Damage: $20,000 per occurrence

Workers’ Compensation and Employer’s Liability: $100,000 per person

8.0 Inspections and Quality Control Surveillance Plan

https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=AP_WOXMIZL4%3d&tabid=16439&portalid=76&mid=43544 https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=AP_WOXMIZL4%3d&tabid=16439&portalid=76&mid=43544

8.1 Inspections

8.1.1 At the end of each working day the contractor shall report all work completed. Status report information may be provided via phone, text, email, or in writing to the COR or designee. This information will be used for quality assurance inspections.

8.1.2 Inspections will be accomplished by government personnel using a random sampling method of inspection based on reported completed mowing. The frequency of inspection will vary from 25 % to 100% of the work accomplished.

8.2 Quality Control. The contractor is responsible for establishing and maintaining adequate quality control to insure satisfactory performance of contract work in accordance with specifications. This feature will be assured by a comprehensive Quality Control Plan developed by the contractor and approved by the COR prior to initiating work.

The government will monitor all work to assure compliance with the contractor’s Quality Control Plan and that the contractor’s performance meets contract specifications.

8.2.1 Quality Control Plan. The contractor shall submit for the COR’s approval, a written detailed Quality Control Plan. This plan must indicate in detail, an inspection system covering all work performed under this contract. A cover letter identifying the contractor or company name, address, phone number, email address, contract number and current year will accompany the plan. This plan will be submitted no less than fourteen (14) days prior to each annual pre-work conference. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to government BEFORE work commences. This plan shall include, at minimum, the following items.

8.2.2 QC Designation. The contractor shall provide a signed letter to the COR designating the name(s) of the contractor’s QC(s) who will be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed. This letter shall also include the QC(s) schedule(s) of work and contact information.

8.2.3 Inspection Schedule. The contractor shall provide a schedule which identifies the frequency of Quality Control inspections.

8.2.4 Inspection Report. The contractor shall provide a reporting form that will be completed upon each QC inspection. This form will include, at minimum, the following information: QC name, contract number, date, weather, time in/out of each area, a list of items to be inspected, defects/problems, and safety violations. Copy of reports shall be provided to the COR upon request.

9.0 Deductions and Default

9.1 All work shall be performed in an orderly manner as directed in the contract. If services are found to be defective in workmanship or otherwise not in conformance with the specifications and requirements, the government will have the right to reject such service. If time permits, the work shall then be re-performed in accordance with contract specifications without additional cost to the government.

9.2 Work which cannot be corrected in a timely fashion will be deducted from the contractor’s pay estimate.

Deductions for partial work will be made based on work accomplished. Further, the contractor may be responsible for the cost of the government to perform the service with its personnel and equipment or that of another contractor.

9.3 Damage to government facilities should be avoided. Any damage to government facilities deemed to have been caused by contractor negligence will be, (1) corrected in a timely fashion by the contractor; (2) corrected by government forces or another contractor and deducted from the contractor pay estimate; or (3) settled in an appropriate and timely fashion through the contractor’s insurance carrier.

9.4 Default of the contract will be considered for various reasons relating to non-performance of the contractual specifications. Following is a partial listing of reasons for which default may be considered.

Repetitive pay deductions for nonperformance Repetitive safety violations Repeated abuse of key privileges Excessive occurrence of damage to government or private property

10.0 Payment

10.1 Payment for services under this contract will be processed upon receipt of an invoice at the end of each completed cycle summarizing completed activities. No payment will be made for services not provided. All services provided during a mowing cycle will be invoiced for that cycle period. All invoices shall include:

Contractor name and address, exactly as it appears on the contract Contract number Date of invoice submission Invoice number Unit Cost Invoice total

10.2 Incorrect invoices will be returned to the contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

10.3 Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment.

Should changes occur to the mailing addresses the contractor shall be notified of the correct recipient. Invoices will be processed electronically for payment.

VIA Post Mail: U.S. Army Corps of Engineers Raystown Lake Project ATTN: Dana Burk 6145 Seven Points Road Hesston, PA 16647 VIA Electronic Mail: dana.a.burk@usace.army.mil mailto:dana.a.burk@usace.army.mil

11.0 Attachment/Technical Exhibit List:

11.1 Technical Exhibit A - Mowing Schedule

Start date Start date Start date 1 Apr 10 5 Jun 05 9 Aug 14 2 Apr 24 6 Jun 19 10 Aug 28 3 May 08 7 Jul 03 11 Sep 18 4 May 22 8 Jul 24 12 Oct 09

Start date Start date Start date 1 Apr 08 5 Jun 03 9 Aug 12 2 Apr 22 6 Jun 17 10 Aug 26 3 May 06 7 Jul 01 11 Sep 16 4 May 20 8 Jul 22 12 Oct 07

Start date Start date Start date 1 Apr 14 5 Jun 09 9 Aug 18 2 Apr 28 6 Jun 23 10 Sep 01 3 May 12 7 Jul 07 11 Sep 22 4 May 26 8 Jul 28 12 Oct 13

Start date Start date Start date 1 Apr 13 5 Jun 09 9 Aug 18 2 Apr 27 6 Jun 23 10 Sep 01 3 May 11 7 Jul 07 11 Sep 22 4 May 26 8 Jul 28 12 Oct 13

Start date Start date Start date 1 Apr 12 5 Jun 07 9 Aug 16 2 Apr 26 6 Jun 21 10 Aug 30 3 May 10 7 Jul 05 11 Sep 20 4 May 24 8 Jul 26 12 Oct 11

2026 Regular Mowing Schedule

2027 Regular Mowing Schedule

2023 Regular Mowing Schedule

2024 Regular Mowing Schedule

2025 Regular Mowing Schedule

11.2 Technical Exhibit B

Acreage Information All acreages are estimates from GIS aerial photography and do not include acreages for mowing road berms. The exact mowing limits will be clarified at the pre-work conference.

Grounds Maintenance Services (Regular Mowing) Area Acreage Mowing Class Dam 4.62 Regular Ridenour Overlook 0.64 Regular Corbin’s Island 2.63 Regular Snyder’s Run 0.29 Regular Susquehannock Campground 4.80 Regular Seven Points 39.06 Regular Seven Points Campground 18.98 Regular Aitch 2.89 Regular James Creek 0.80 Regular Nancy Camp 3.36 Regular Tatman Run 6.45 Regular Shy Beaver 0.92 Regular Weaver Falls 2.14 Regular

TOTAL REGULAR ACRES 87.59

11.3 Technical Exhibit C

Mowing Maps- See attached

11.4 Technical Exhibit D

Deliverables

Item

Frequency # of Copies

Medium/Format Please submit email copy of all deliverables to the

COR & KO (PDF).

Submit To

Accident Prevention Plan Prior to commencement of work.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Quality Control Plan Prior to commencement of work

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Mowing Area Schedule Prior to the start of each scheduled mowing service

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Insurance Within 14 days following contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

Suspicious Activity Reporting Training

Within 30 days following contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Attachments J-1 Wage Determination J-2 Past Performance Questionaire J-3 Appendix Mowing Area Table J-4 Maps J-5 Bid Sheet

(End of Summary of Changes)

Pre-Screen Candidates-E- Verify Program

Prior to commencement of work.

1 Paper/Hard Copy and Email

ATTENTION:

Justin Green 6145 Seven Points Road Hesston PA 16647 Justin.G.Green@usace.army.mil