J-1 Bull Gang SOW FDC_06112025.pdf

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US

LBNF/DUNE-US

Bull Gang – FDC Statement of Work (SOW) May 15, 2025

Document Number: DUNE DocDB-???

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Document Approvals

Signatures Required Signature & Date Approved

Originator: Michael Pfaff, LBNF/DUNE-US I&I Services Manager

Approver: Michael Andrews, LBNF/DUNE ES&H Manager

Approver: Kevin Fahey, LBNF/DUNE Quality Assurance Manager

Approver: James Sheppard, LBNF/DUNE-US Far Site Procurement Manager

Approver: Susan Underwood, LBNF/DUNE-US Senior Procurement Officer

Approver: Kurt Vetter, LBNF/DUNE-US Project Manager

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iii

Revision History

This document can be identified by the revision date as indicated in the Version Control Table below.

Author Revision Date Location (DocDB) Description of Changes

M. Pfaff 5/15/25 ??? Original

M.Pfaff 6/6/25 Content updates and inclusions

Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US Page iv

Table of Contents

Document Approvals .................................................................................................................................... ii

Revision History ........................................................................................................................................... iii

List of Figures ................................................................................................................................................ v

1 INTRODUCTION .................................................................................................................................. 1-1

1.1 Background ............................................................................................................................... 1-1

1.2 Purpose of SOW ........................................................................................................................ 1-2

1.3 Assumptions ............................................................................................................................. 1-2

1.4 Timeline .................................................................................................................................... 1-3

2 Applicable Documents ....................................................................................................................... 2-3

3 SOW Performance Requirements ...................................................................................................... 3-3

3.1 General Requirements .............................................................................................................. 3-4

3.2 Bull Gang Non-Labor Requirements ......................................................................................... 3-5

4 Required Tasks ................................................................................................................................... 4-6

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan ....................................... 4-6

4.2 Task 2: Preparation of Quality Assurance / Quality Control ..................................................... 4-8

4.3 Task 3: Preparation of a Project Schedule ................................................................................ 4-8

4.4 Task 4: Bull Gang - FDC ............................................................................................................. 4-8

4.4.1 Material Transport ............................................................................................................... 4-8

4.4.2 Maintenance of Roads, Parking and Laydown areas ........................................................... 4-9

4.4.3 Maintain Temporary Construction Buildings ..................................................................... 4-10

4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT) ............................................... 4-10

4.5 Training and Supplies.............................................................................................................. 4-11

4.6 FFDG Directed Requirements ................................................................................................. 4-11

5 Deliverables ...................................................................................................................................... 5-12

5.1 Subcontractor’s Deliverables .................................................................................................. 5-12

5.2 Format for Documentation and Deliverables ......................................................................... 5-12

6 Periodic Communication .................................................................................................................. 6-12

7 Transportation ................................................................................................................................. 7-13

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List of Figures

Figure 1. DOE Underground Leased Space at SURF (LBNF/DUNE Caverns) .............................................4-7

Figure 2. General Site Layout (SURF)........................................................................................................4-7

Figure 3. Ross Yard Area (Surf).................................................................................................................4-7

Statement of Work (SOW) INTRODUCTION

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1 INTRODUCTION

1.1 Background

The Deep Underground Neutrino Experiment (DUNE) at the Long Baseline Neutrino Facility (LBNF) was borne out of the 2014 U.S. Particle Physics Project Prioritization Panel (P5) recommendations. The recommendations called for formation of a truly international collaboration for constructing a US-based long-baseline neutrino oscillation experiment with a powerful neutrino beam (~MW scale), a massive liquid argon TPC (40 kt) sited several hundred kilometers downstream of the neutrino source and deep underground, and a smaller detector just downstream of the beamline. Together these elements will have the capability to unambiguously determine the neutrino mass ordering, search for CP violation in the lepton sector, search for proton decay, and observe neutrinos from core collapse supernovae.

The LBNF/DUNE-US Project is the DOE-funded construction project to create the facility and contribute US scope to the international DUNE Collaboration. The major participants in the overall LBNF/DUNE enterprise are the international DUNE collaboration, the LBNF/DUNE-US construction project, the DOE, international funding agencies, Fermi National Accelerator Laboratory (Fermilab in Batavia, Illinois) as the host laboratory, and the Sanford Underground Research Facility (SURF, in Lead, South Dakota), where the far detector will be located. Fermi Forward Discovery Group, LLC (FFDG) is the Management and Operating Contractor for Fermilab. Figure 1 illustrates the general underground work area at the SURF (far) site.

Figure 1: DOE Underground Leased Space at SURF (LBNF/DUNE Caverns)

The Far Detectors and Cryogenics (FDC) subproject consists of two large cryostats that will be constructed underground at the 4850L. There are 2,215 steel components per cryostat, for a total of 2,900 metric tons. There are 566 loads planned per cryostat using the skip cage (long straight beams).

Statement of Work (SOW) INTRODUCTION

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In addition to the cryostat steel components the FDC subproject will receive a large number of components from partner institutions around the world. Total anticipated materials for movement in support of the FDC subproject is approximately 20,000 pallet equivalents. These materials vary in composition form foam insulation and stainless-steel skin materials for completion of the cold cryostat construction to sensitive electronic materials which make up the detector components. Additional conventional building materials and consumables are included in this estimated volume.

The Building and Site Infrastructure (BSI) subproject precedes the FDC subproject underground in Lead SD and consists of typical construction in an atypical location roughly 1 mile underground with shaft access. The types of material to be managed are dominated by piping, conduits, cable trays, electrical cabling, etc. – all typical construction materials. There are a number of unique loads that will require more detailed planning such as chillers, transformers, switchgear, and cooling towers.

1.2 Purpose of SOW

This SOW, defined as the “Bull Gang,” outlines the performance requirements and tasks to supply logistical and material transport services for managing the flow of materials in support of the LBNF/DUNE Far Detector and Cryogenic (FDC) subproject.

The Bull Gang services for both BSI and FDC will coexist during the period of time the BSI subproject is active. Only the FDC Bull Gang services will be required after the BSI subproject is completed.

The FDC Bull Gang shall coordinate through technical POC with BSI Bull Gang during the active phase of BSI to avoid project schedule impacts. Once the BSI subproject is complete the need for such interfacing will no longer be required.

The Bull Gang work for FDC includes coordinating deliveries to the SURF site, unloading materials, short-term storage, and transport of materials to the Ross Headframe. At the headframe, materials are transferred to the South Dakota Science and Technology Authority (SDSTA), under the existing FFDG Logistics Subcontract with SDSTA, for shaft movement. SDSTA transports deliveries through the shaft and unloads them underground, at the 4850L under the existing FFDG Logistics Subcontract. The Bull Gang for FDC then receives the material again and transports to the appropriate location underground as determined by FFDG. Additional maintenance and service requirements are outline in Section 3.2.

1.3 Assumptions

Bull Gang support is required at a minimum 16 hours per day covering a day and night shift on surface and underground Monday through Friday. Bull Gang services may be required outside of normal shifts and will be utilized on an as needed basis.

Steve Whiteaker Accurate? FDC original stated 7am-330pm and 330pm-12am. Further discussion needed?

Michael D Pfaff Ben Cole - I know it will be more expensive, but I strongly believe we will need to move steel 24/7.

Statement of Work (SOW) Applicable Documents

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SDSTA has the responsibility of transporting material through the shaft and unloading the materials at the shaft station under the FFDG Logistics Subcontract. This SOW covers activities before and after the shaft operations and logistics responsibilities.

1.4 Timeline

This SOW covers a performance period for FDC subproject support from September 1st, 2025, through August 31, 2030.

An official Kick-off Meeting (KOM) will be scheduled at a mutually agreed upon date, time, and location as soon as practical after award of the Subcontract. The primary purpose for this meeting is to confirm that the project participants understand the terms and conditions of the Subcontract, the SOW, the specifications and drawings, the safety and the quality assurance requirements, and the work activities involved with each task.

2 Applicable Documents Reference documents are provided to supplement this SOW to the extent involved in defining tasks within this SOW.

• Appendix 1: BSI surface and underground drawings

• Appendix 2: FDC Final design report

• Appendix 3: Baseline BSI schedule

• Appendix 4: Baseline FDC schedule

• Appendix 5: FermiForward estimation of FDC logistics demand

• Appendix 6: SURF Access Restrictions

• Appendix 7: ESH Manual

• Appendix 8: LBNF Far Site Conventional Facilities Construction Environment, Safety and Health

Plan (CESHP)

These documents are provided as attachments to the RFP documentation.

3 SOW Performance Requirements The Subcontractor shall furnish all properly qualified management, personnel, facilities, materials, supplies, tools, transportation, and equipment with appropriate accessories (except as provided by FFDG) and shall plan and coordinate with LBNF/DUNE-US project management to assure effective performance of all services described in this SOW. The Subcontractor shall provide all labor, equipment, supplies, materials, supervision, shop equipment, design personnel, management personnel, required sub-tier vendors, software, hardware, and office space for completing this statement of work.

Statement of Work (SOW) SOW Performance Requirements

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3.1 General Requirements

The Subcontractor shall meet with FFDG at specified times during each planned work shift to agree on priority for activities. A report shall be provided by the Subcontractor for each shift describing work performed during that shift. These reports shall be provided not later than two shifts after the reported shift. Reports shall include:

• Date of report

• Who prepared and signed off the report

• General description of work, including but not limited to

− Description of where and what work was performed − Loads moved: from-to, quantity, general description − Work performed on Day or Night shift − Areas cleaned

• List of staff working, information including but not limited to − Names of positions of staff − Hours worked and specified shift − Total man hours worked to date

• List of equipment onsite, information including but not limited to − Equipment make, model, and company number/serial number − Total days onsite − Equipment status throughout the shift (down for maintenance, down for PM, available all shift, etc.)

− Hours of downtime throughout the shift − Status at end of shift

• Weather throughout the shift

• Logistics delays, cause of delay

− Cause of delay − Downtime due to delay − Who all was affected by delay

• Notable safety items – both positive and requiring improvement − Have if any safety incidents occurred stated as a yes or no question

• Quality related issues

The Subcontractor shall maintain a list of open action items assigned, identifying action to be taken, the responsible party and the date the action must be completed.

Statement of Work (SOW) SOW Performance Requirements

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Monthly progress reports shall be submitted throughout the contract period. Monthly reports shall be submitted on the 20th day (or the first business day after that date) of each month. Monthly reports shall address the following during the reporting period:

• Progress, results, achievements and issues encountered

• Outstanding issues and action items

• Anticipated variance in cost associated with added requirements or issues encountered

Subcontractor is required to ensure that the site safety protocols are strictly adhered to. This includes development of Job Hazard Analyses (JHA’s) and/or Standard Operating Procedures (SOP’s), lift plans, build plans and ensuring workers are fully aware of the contents of these and held accountable for following them or stopping work and making adjustments if needed. JHA’s, SOP’s, lift plans and build plans will be reviewed and approved by FFDG before work commences.

The work site and project is a dynamic environment, and work being done may need to change with minimal notice. The bull gang and FFDG Technical Points of contact or their designees will be in communication throughout the working shifts. The bull gang scope and activities will be integrated into the FDC installation efforts and be an essentially part of the overall staffing working underground.

3.2 Bull Gang Non-Labor Requirements

The following list of equipment and supplies includes but is not limited to those items required to support this proposed scope of work equipment fleet composition will be determined based on actual need:

• Forklifts

• Mobile Crane

• Telehandler

• Fuel cubes

• Double wall construction, in new or like new condition.

• Light/Medium duty truck and trailer

• Miscellaneous Rigging (for Bull Gang effort only)

− Rigging assessment and/or definition for handling of any materials supplied within this statement of work.

− Rigging required for managing typical loads.

− The owners of unusual loads are responsible for design of and specialty rigging for large, awkward, or sensitive materials. This will be provided to the Subcontractor and is not the responsibility of the Subcontractor.

• Pressure washer and associated cleaning materials

• Other Equipment Requirements

− FFDG reserves the right to reject any unsafe materials/equipment, at no cost to FFDG

Statement of Work (SOW) Required Tasks

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− FFDG shall not be billed for any inoperable material/equipment − Equipment Mechanic − Freight In − Freight out − Assemble/disassemble for movement to the underground − Diesel engines shall be Tier IV final − No lithium-ion batteries over 50 amp/hr − Proximity Sensors (https://www.scan-link.com/) are used on site to mitigate risk of human/machine interactions.

Need detector units and the sensor tags for all the gear on site All hard hats to include proximity sensors

− White Noise backup alarms for all surface equipment to limit noise at nearby residences − Fuel Storage management for equipment required by this statement of work − Equipment Mounted Fire Suppression buy/maintain − Fire Extinguishers buy/maintain − Communications (radios) compatible with FFDG radio system

4 Required Tasks

4.1 Task 1: Preparation of Environmental Safety and Health (ESH) Plan

A part of the Exhibit A for Supply and/or Services Subcontracts the Environmental, Safety, and Health Certification (ESHC) form will be provided to the Subcontractor for signature, indicating that the Subcontractor understands the requirement to comply with DOE 10 CFR Part 851. In addition, Subcontractor must develop and submit a Site-Specific Environment, Safety, and Health (ES&H) plan which must comply with and encompass all applicable aspects of 10 CFR Part 851 Worker Safety and Health Program including 29 CFR Part 1910, OSHA Safety and Health Standards for General Industry and the DOE Hoisting and Rigging Standard DOE STD-1090-2020.

All Subcontractor personnel shall be required to attend various FFDG provided trainings, listed below, and shall be billable at the straight time rate. Following is a summary of training required by and offered by

FFDG:

Table 1. Subcontractor-Required Training Courses

Course Description Typical Duration

Oxygen deficiency Hazard (depending on area) 2 hours

SURF site orientation -- Surface 2 hours

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Course Description Typical Duration

SURF Surface practical factors 1 hour

SURF site orientation -- Underground 2 hours

SURF Underground practical factors 1.5 hours

The Subcontractor and any sub-tier Subcontractor performing work at SURF will be responsible for the following requirements concerning Subcontractor training.

1. The Subcontractor shall be responsible for assuring that their employees and sub-tier Subcontractor employees, who do not speak English, understand all ES&H requirements. The Subcontractor must be able to communicate any necessary instructions to those employees.

2. All Subcontractor’s subcontractors performing work at SURF shall provide to their employees any necessary ES&H training as may be required by federal/state regulations, and as appropriate for their Subcontract activities at Sanford Underground Research Facility (SURF).

− Exceptions involve hazards which are unusual for Subcontractor employees. For example, FFDG normally provides appropriate training for Subcontractors working in oxygen deficient hazard areas.

3. Records of ES&H training that were provided by the Subcontractor, or others, and received by Subcontractor employees performing Subcontractor activities at SURF shall be available for review by FFDG.

4. Subcontractors shall maintain and provide to FFDG upon request, any and all occupational safety and environmental records.

5. Records required to be maintained by federal/state regulation.

− OSHA injury/illness logs, training records − Inspection records − Safety meeting minutes − Incident investigations documentation

6. Additional records appropriate for the Subcontractor’s activities shall also be maintained and provided to FFDG upon request. Examples include but not limited to the following.

− Crane and rigging Inspections − Scaffolding − Fall Protection

If the Subcontractor intends to administer first aid or Cardiopulmonary Resuscitation (CPR), the Subcontractor must comply with 29 CFR 1910 Subpart K and make available the list of names of any employee.

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4.2 Task 2: Preparation of Quality Assurance / Quality Control

In conjunction with the General Terms and Conditions Quality Requirements, unless otherwise specified by the Subcontract or the FFDG Project Manager, the Subcontractor’s on-site supervision will be responsible for the following.

1. All activities necessary to manage, control and document work to ensure compliance with the Subcontract requirements.

2. Ensuring adequate Quality Control services are provided for work accomplished on and off site by his/her organization, suppliers, sub-tier Subcontractors, technical laboratories, and consultants.

3. The work activities include safety, testing and inspection and all other functions relating to the requirements for quality work.

4. The quality and timely provision of workmanship and material provided under this Subcontract.

4.3 Task 3: Preparation of a Project Schedule

Not Applicable--the requirements of this SOW are in support of others responsible for the schedule.

4.4 Task 4: Bull Gang - FDC

4.4.1 Material Transport

The Bull Gang’s primary responsibility is to manage the flow of materials in support of the LBNF/DUNE FDC subproject. This includes:

• Coordinating with FDC Installation Management on deliveries to the SURF site.

• Unloading, short term storage, and transport to the Ross Headframe.

• Performing receipt inspection (visual) for damage. Delivery owner and FDC I&I Management shall be notified immediately if any visible damage is observed upon receipt.

• Bull Gang shall scan all packages/items utilizing provided barcode scanning tool(s) and Warehouse

Management System Software at locations to be identified by FFDG technical representative.

• Cleaning of cryostat steel materials and other supplies/materials as requested by FFDG

• Coordinate transfer of materials from Bull Gang surface receiving to SDSTA shaft Logistics at the surface shaft collar and receive materials at the shaft station from the STSTA shaft logistics operation on the 4850L.

• Transport all materials to an underground storage location or the site of installation as determined by

FFDG.

• Transport materials between all SURF owned properties and surrounding vicinity to site of installation underground

• Disassemble & reassemble equipment as needed for underground use

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• Maintain all equipment provided for this scope.

4.4.2 Maintenance of Roads, Parking and Laydown areas

FDC Bull Gang requirements include the area within the Ross Gate (Ross Yard), Mill Reservoir laydown (Wedge) and designated Yates parking areas. The requirements below will only be needed once BSI ceases those functions, beginning on 1/7/2027.

• Street sweeping, dust control, and snow removal

• Maintain laydown surfaces

• Following BSI, Yates and Mill Reservoir will be minimal

Figure 2. General Site Layout (SURF)

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Figure 3. Ross Yard Area (SURF)

4.4.3 Maintain Temporary Construction Buildings

FDC Bull Gang requirements include cleanup, minor repairs and maintenance, snow shoveling, temporary heat, dry storage material handling, rigging management storage and inspection. All spaces are used by others and maintained under this SOW. Subcontractors shall include with their proposal any facilities they deem necessary to perform the work defined in this SOW.

• Warehouse and Pipe Shop in Ross Yard

• Other miscellaneous locations and facilities which may include:

• Change Trailer, Locker Room and Man Shack in wedge area

• Field Office in wedge area

4.4.4 Escorts, Flaggers, Spotters, Maintenance of Traffic (MOT)

Provide Escorts, Flaggers, Spotters, and MOT to, from, and between the following locations in support of deliveries to the SURF site:

• Ross Campus

• Yates Campus

• SURF Visitor Center

• Mill Reservoir

• Other Fermilab/SURF delivery locations in Lead, SD.

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4.5 Training and Supplies

The Subcontractor is responsible for providing their staff with the following training and provision of supplies:

• Training per person:

− Site specific, provided by FFDG:

Reference section 3.2 − Expected training provided by Subcontractor:

OSHA Training (10 hour for field workers, 30 hr for supervisors and ESH personnel)

Mobile Equipment Training aligned with Subcontractor policies Rigger Training aligned with Subcontractor policies Scaffolding Competent Person Training if needed Silica Training if needed Any other task-specific or site specific related training as required

Training records for all employees shall be provided to FFDG

• A quarterly Emergency Response Drill is managed by the SDSTA

• Supplies including:

− Safety (PPE) minimum requirements – Type II Safety helmet with chin strap, safety glasses, reflective clothing (Class II), safety toe boots above the ankle, cap lamps, hearing protection

− Small Tools and Supplies (STS) − Self-Rescuers - OCENCO M20.2 must be carried by all underground staff when accessing the underground facilities. OCENCO escape breathing apparatus EBA-75 one-hour units shall be cached underground for each worker for emergency response purposes.

− Air Monitors – 4 gas monitors required to be carried by each guide, Subcontractor responsible for their own maintenance and calibration.

A. Alternate gas testers are acceptable but must measure and alarm for (at a minimum) oxygen, carbon monoxide, nitrogen dioxide, and combustible gasses (LEL).

− Fall Protection and Working at Heights Permit for fall hazards greater than four feet.

4.6 FFDG Directed Requirements

Where FFDG has miscellaneous activities that can be accomplished using the staff and equipment included in this SOW, Subcontractor shall support these requests.

Statement of Work (SOW) Deliverables

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5 Deliverables

5.1 Subcontractor’s Deliverables

The Subcontractor shall provide the following deliverables in accordance with the format for documents deliverables provided in Section 5.2.

Deliverable No. Section Description

1 3.1 Job Hazard Analysis (JHA)

2 3.1 Standard Operating Procedure (SOP)

3 3.1 Lift Plan

4 3.1 Work Activity Plan

5 3.1 Daily Progress Report

6 6 Monthly Progress Report

5.2 Format for Documentation and Deliverables

Daily reports, submittals and deliverables shall be transmitted via Procore, unless the information is requested by FFDG to utilize an alternate format.

All contract documents are to be identified by contract number and provided in a searchable PDF format.

Reports and other narrative documents are to have a cover sheet stating the document number, document title, use date, and subcontract number, as well as having a place to identify authors, checker, and approval signatures as required.

All reports and narrative documents are to begin with an executive summary briefly describing the contents and conclusions of the document.

Oral presentations shall use PowerPoint software.

6 Periodic Communication Progress meetings between FFDG and the Subcontractor will be conducted regularly either in-person and/or via tele/video conference. These meetings will be held at scheduled times and locations mutually agreed to. The meetings shall include discussions of the Subcontractor’s progress, potential problems, resources, technical and contractual issues. The Subcontractor shall produce and distribute meeting minutes, assigned actions and associated project management documents within three (3) working days of each meeting. The parties shall forward any comments within five (5) working days of receipt of the minutes.

Statement of Work (SOW) Transportation

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7 Transportation Not applicable for this SOW.

End of document