IWQ 137730 INV.pdf

September 4, 2026

INFORMAL WRITTEN QUOTE

IWQ 137730

Gwinnett County is soliciting competitive quotes from qualified vendors for the Purchase of 33 Class 2 Southern Yellow Pine for the Department of Transportation.

Quotes should be typed or submitted in ink and returned to the Attention of Michael Milstein, Purchasing Associate III. Quotes should be received by 12:00 P.M. on September 11, 2026 by email to Michael.Milstein@GwinnettCounty.com or sent to the Gwinnett County Financial Services - Purchasing Division – 2nd Floor – Financial Services, 75 Langley Drive, Lawrenceville, Georgia 30046.

Questions regarding quotes should be directed to Michael Milstein, Purchasing Associate III at Michael.Milstein@GwinnettCounty.com or by calling 770-822-8722 no later than 3:00 P.M. on September 9, 2026.

Quotes are legal and binding upon the bidder when submitted. The written Quote documents supersede any verbal or written prior communications between the parties.

Successful awarded vendor will be required to meet insurance requirements. Insurance Company must be authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies, and must have an A.M. Best rating of A-7 or higher.

Gwinnett County does not discriminate on the basis of disability in the admission or access to its programs or activities. Any requests for reasonable accommodations required by individuals to fully participate in any open meeting, program or activity of Gwinnett County Government should be directed to the ADA Coordinator, Gwinnett County Justice and Administration Center, 770-822-8165.

Award will be made to the contractor submitting the lowest responsive and responsible quote. Gwinnett County reserves the right to reject any or all quotes, to waive technicalities, and to make an award deemed in its best interest. Quotes may be split or awarded in entirety. Gwinnett County reserves the option to negotiate terms, conditions and pricing with the lowest responsive, responsible bidder(s) at its discretion.

We look forward to your quote and appreciate your interest in Gwinnett County.

Michael Milstein Purchasing Associate II

The following pages should be returned with your quote: Quote Schedule, Page 3 References, Page 4 mailto:Jake.Scarpone@GwinnettCounty.com mailto:Jake.Scarpone@GwinnettCounty.com

IWQ 137730 PAGE 2

SPECIFICATIONS

I. GENERAL INFORMATION

The Gwinnett County Department of Transportation is soliciting quotes from qualified vendors for a striping applicator. The Traffic Operations Division routinely installs and replaces raised pavement markers throughout Gwinnett County as part of roadway maintenance, resurfacing projects, and safety improvements. This equipment will become a standard tool used by the Longline Striping Crew and will support ongoing maintenance operations.

The awarded vendor is expected to provide this machine as quickly as possible.

II. SPECIFICATIONS & SCOPE OF WORK

1. Scope of Work:

The successful vendor shall furnish and deliver 33 class 2 Southern Yellow Pine 0.15 DCOI treated, M- 20 framed, 35 ft, WQC inspected timber poles.

2. Specifications:

Minimum Requirements:

• All materials supplied under this contract shall conform strictly to the latest edition of the Georgia Department of Transportation (GDOT) Standard Specifications Construction of Transportation Systems, with specific adherence to:

o GDOT Section 861 – Piling and Round Timber o GDOT Section 863 – Preservative Treatment of Timber Products o GDOT Section 647 – Traffic Signal Installation o ANSI O5.1 or latest edition – Wood Poles: Specifications and Dimensions

• Southern Yellow Pine ONLY o ANSI Class 2 o Top Circumference must be a minimum of 24 inches.

o Must adhere to ANSI 05.1 limits and free of decay or other defects that compromise the structure integrity baseline of 1,200 psi fiber stress rating.

• Must come bearing the WQC brand

• 50 -year limited warranty against fungal decay and termite damage.

The County will also require a minimum one-year manufacturer’s warranty covering defects in materials and workmanship.

3. Quote Requirements:

In addition to the above technical specifications all vendors are required to provide the following if requested.

• Complete equipment specifications

• Manufacturer literature

• Warranty Information: Award will be made to the lowest-priced, technically acceptable vendor.

All provided devices must include a 1-year manufacturer’s warranty.

• Delivery lead time

• Contact information for service and warranty support

IWQ 137730 PAGE 3

FAILURE TO RETURN THIS PAGE AS PART OF YOUR QUOTE MAY RESULT IN REJECTION OF QUOTE

QUOTE SCHEDULE

NOTES:

1. Delivery will be F.O.B, Destination, freight pre-paid and allowed to: DOT Central, 620 Winder Highway, Lawrenceville, GA 30045

Certification of Non-Collusion in Quote Preparation Signature Date

In compliance with the attached specifications, the undersigned offers and agrees, within ninety (90) days of the date of quote opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the quote schedule.

Legal Business Name

Address

Does your company currently have a location within Gwinnett County? Yes No

Representative Signature Printed Name

Telephone Number Fax Number

Email Address

Warranty and Customer Support Information

Name of Point of Contact: Telephone Number:

Email Address:

Warranty Length:

ITEM# DESCRIPTION Quantity Delivery ARO PRICE

1.

Class 2 Southern Yellow Pine 0.15 DCOI treated, M-20 framed, 35 ft, WQC inspected timber poles

33 Poles

IWQ 137730 PAGE 4

REFERENCES

Gwinnett County requests a minimum of three (3) references from within the last five (5) years where work of a similar size and scope has been completed.

Note: References should be customized for each project, rather than submitting the same set of references for every project bid. The references listed should be of similar size and scope of the project being bid on. Do not submit a project list in lieu of this form.

1. Company Name

Brief Description of Project

Completion Date

Contract Amount $ Start Date

Contact Person Telephone

E-Mail Address

2. Company Name

Contract Amount $ Start Date

3. Company Name

Contract Amount $ Start Date

Company Name

IWQ 137730 PAGE 5

FAILURE TO RETURN THIS PAGE MAY RESULT IN REMOVAL OF YOUR COMPANY

FROM COMMODITY LISTING.

Buyer Initials: MM

IF YOU DESIRE TO SUBMIT A "NO BID" IN RESPONSE TO THIS PACKAGE, PLEASE INDICATE BY

CHECKING ONE OR MORE OF THE REASONS LISTED BELOW AND EXPLAIN.

Do not offer this product or service; remove us from your bidder's list for this item only.

Specifications too "tight"; geared toward one brand or manufacturer only.

Specifications are unclear.

Unable to meet specifications

Unable to meet bond requirements

Unable to meet insurance requirements

Our schedule would not permit us to perform.

Insufficient time to respond.

Other

COMPANY NAME

AUTHORIZED REPRESENTATIVE

SIGNATURE