Ivan Oakes PWS_FINAL.pdf

PERFORMANCE WORK STATEMENT

CAMP HOST SERVICES FOR IVAN OAKES

CAMPGROUND WILLAMETTE VALLEY PROJECT

LANE COUNTY, OREGON

1.0 GENERAL STATEMENT

The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Camp Host Services as defined in this Performance Work Statement at Ivan Oakes Campground, Lookout Point Reservoir. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed. The following information shall apply for the 2025-2027; the Camp Host position at the Ivan Oakes Campground is at Lookout Point Reservoir, Oregon. There is one (1) Camp Host position that shall be open for quote. This position requires two (2) individuals working as a team. This is a non-personal services contract. This firm fixed priced contract is for a Base Year, plus Two (2) option years as per the Governments discretion.

The daily work involves in assisting in the operation of the campground, conducting campground checks, checking in/out reservations for campers, providing information to visitors, and informing of campground policies.

Ivan Oakes Campground is 32 miles from Eugene, Oregon and approximately 8 miles from Lowell, Oregon. Ivan Oakes is a small primitive campground with 24 campsites and limited amenities for campers.

The campground is in a heavily wooded area along the north side of Lookout Point Reservoir. Each campsite has a gravel impact site with a fire ring and picnic table. Campground is primitive; amenities include concrete vault toilets, a water well pump, and lake access. Signal Point Boat ramp is approximately

1.5 miles from the park.

2.0 DEFINITIONS

Throughout this PWS, terms are defined as follows:

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Quality Assurance Evaluator (QAE): The Government employees responsible for checking Contractor performance.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Evaluator (QAE) Acceptance Quality Limits (AQL): A measurement of acceptable quality.

Defect: A service or product output that does not meet the standard of performance specified in the contract for that service or product.

Activity Hazard Analysis (AHA): A written record determining areas and activities in which possible safety hazards exist and proposed preventative measures.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the Contractor is required to furnish in accordance with the PWS and PRS.

Quality Control Inspector (QCI): A Contractor’s employee responsible for monitoring and addressing issues with the quality of goods and services provided.

Quality Control Plan (QCP): A plan developed by the Contractor which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should be in compliance with the PWS. Once approved by the Government, the plan becomes a part of the QASP.

3.0 GOVERNMENT RESPONSIBILITIES

Provide Camp Hosts with water, sewer hookups, fire ring, picnic table, a shed for storage of yard tools, and a portable electrical generator (at Ivan Oakes). The Contactor must provide fuel for the generator.

Provide Camp Host with identification (name tags).

Furnish all forms, pamphlets, and brochures for distribution to the campers. The Government shall supply all customary and usual supplies for use at the entrance station.

Maintain grounds and other Government property used by the Camp Host in performance of the required duties. A refuse container for solid waste shall be provided; the Camp Host is responsible disposing trash bags into the main dumpster.

Furnish necessary yard tools for light maintenance to allow Contractor to complete requirement set forth in this contract. A hand receipt will be provided for the contractor to fill out for use of these tools.

Provide Camp Host with equipment to check customers in and out of sites, such as USACE iPad.

4.0 CONTRACTOR RESPONSIBILITIES

The Contractor shall attend a Post Award Conference/Training covering campground policies and procedures. The training shall be used to discuss and develop an understanding of all contract requirements.

The Government shall give written notification of the scheduled dates for the Post Award Conference/ Training within seven (7) business days after notification of award.

The Contractor shall meet the requirements identified within Recent Relevant Experiences, FAR Clause 52.212-2. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items necessary to perform Camp Host Services

The Contractor shall establish Activity Hazard Analysis and Accident Prevention plan in attachments 1 and

2. These plans shall be submitted to USACE Environmental and Compliance coordinator as well as COR after guidance and work conducted with US Army Corps of Engineers Ranger person in charge.

4.1.1 Attachment 1 AHA Eng Form 6206_Sep 2024 (sample)

4.1.2 Attachment 2 EM 385-1-1

5.0 PERFORMANCE REQUIREMENTS

5.1 The Contractor shall attend a Post Award Conference/Training covering campground policies and procedures. The training shall be used to discuss and develop an understanding of all contract requirements. The Government shall give written notification of the scheduled dates for the Post Award Conference/ Training within seven (7) business days after notification of award. Contractor shall attend the separate annual visitor assistance training. Training date TBD.

5.2 The Contractor shall meet the requirements identified within Recent Relevant Experiences, FAR Clause 52.212-2. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items necessary to perform Camp Host Services

5.3 The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform Camp Host Services as defined in this Performance Work Statement at Ivan Oakes Campground, Lookout Point Reservoir. The Contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed. The following information shall apply for the 2025-2027; the Camp Host position at the Ivan Oakes Campground is at Lookout Point Reservoir, Oregon. There is one (1) Camp Host position that shall be open for quote. This position requires Two (2) individuals working as a team. This is a non-personal services contract. This firm fixed priced contract is for a Base Year, plus Two (2) option years as per the Governments discretion. See attached Calendar (attachment 3).

5.4 The total number of days scheduled for work is as follows:

a. Base year is 2025 for the Ivan Oaks Campground is 86 total days. The work period is from 12 May to 8 September 2025, the duty / workdays are from Thursday through Monday. Lieu days are Tuesday and Wednesday. Training days TBD 2025. Alternatively, in coordination and approval with the COR or Park Manager, different lieu day(s) may be substituted during the same week of training.

b. Option Year One (1), 2026 for the Ivan Oaks Campground is 91 total days. The work period is from 11 May to 14 September 2026, the duty / workdays are from Thursday through Monday.

Lieu days are Tuesday and Wednesday. Training days TBD 2026. Alternatively, in coordination and approval with the COR or Park Manager, different lieu day(s) may be substituted during the same week of training.

c. Option Year Two (2), 2027 for the Ivan Oaks Campground is 86 total days. The work period is from 17 May to 13 September 2027, the duty / workdays are from Thursday through Monday.

Lieu days are Tuesday and Wednesday. Training days TBD 2027. Alternatively, in coordination and approval with the COR or Park Manager, different lieu day(s) may be substituted during the same week of training.

5.5 Accommodations

5.5.1 The Contractor shall provide own living accommodations, which shall be an approved, hard sided and self-contained trailer, motor home, or camping unit, which shall be parked in the designated site designated by the government. There shall be one (1) site for each two (2) person contract with water, sewer hookups, and a portable electrical generator. Contractor must have the ability to transport their RV or travel trailer for the duration of the contract and must be able to remove RV or travel trailer without delay. Contractor cannot have a third party drop off or leave an unmotorized trailer.

5.6 Campground Entrance Area

5.6.1 The Contractor is responsible for keeping the campground entrance area neat and organized. Only posted items and signs approved by the COR or Park Manager.

5.6.2 The Contractor shall always maintain safe and sanitary conditions around living quarters. No tarps or storage tents shall be used. No pens, corrals, or similar facilities for pets or the raising of animals shall be located on Government property. Pets must be attended to at all times and must be kept on a six (6) foot leash. Flowers or vegetables shall not be planted.

5.7 Campground Reservation

5.7.1 The Contractor shall operate the campground during work hours and remain in the campground “on call” as required during assigned workdays. The Contractor is responsible to provide their own transportation.

5.7.2 Overnight visitors shall stay in the Attendant’s living quarters, otherwise, they shall pay the regular camping fee and occupy the site for which they are registered. No visitors shall be allowed to access Park Attendants hook-ups at any time or park additional recreational vehicles at or near the Attendant’s designated area. The Park Manager may limit the number of visitors and length of stays. Visitors shall receive no preferential treatment regarding fees, site assignment or Corps and Project policies.

5.7.3 User permits shall not be issued for campsites that are nonexistent or already reserved or occupied. The Camp Host shall honor America the Beautiful/Golden Age Passports and America the Beautiful/Golden Access passports. The bearer of such a passport and those who accompany the bearer shall be entitled to a 50% reduction in the prescribed user fee.

5.7.4 The Contractor shall assign campsites to campers and advise campers that only designated campsites are to be used. The Contractor shall not create an unofficial reservation system or hold sites for customers.

Vehicles shall be parked in designated areas only. Campsites shall not be assigned for use by picnickers.

Educational and/or non-profit groups shall be advised to make special arrangements with the Corps of Engineers Park Manager or the Park Ranger on duty (shift lead).

5.7.5 Maximum stay per campsite is fourteen (14) days in any 30-day period.

5.7.6 The Contractor shall maintain a status map that shows occupancy and availability of campsites (if applicable).

5.8 Remitting Fees

5.8.1 There is no fee remittance at Ivan Oakes Campground. Payments are made through Recreation One Stop on-line at Recreation.gov. No fees/Cash/Checks should be taken at the campground.

5.8.2 Camp Host will request all visitors without a reservation to register a site online at Recreation.gov. Keep a log to show the camper’s vehicle tag number and the state.

5.8.3 Camp Host shall not make refunds.

5.9 Campground Checks

5.9.1 The Contractor shall provide their own transportation in the performance of duties required herein. Only street-legal motorized vehicles, which are licenses, insured, and driven by licensed drivers, shall be used on Government property. The camp host shall be required to provide proof of a valid driver’s license and vehicle registration for vehicles used in campground. Provide insurance sufficient to meet the requirements stated in the PWS for the duration of the contract. Their use shall be restricted to the roadways and they shall be used for ingress, egress and in performance of required duties only.

5.9.2 Days off shall be as assigned for the Ivan Oakes main Camp Host.

5.9.3 The Contractor shall tour the Ivan Oaks campgrounds at a minimum of 3 rounds daily during which the contracted Gate Attendants shall perform specific duties daily related to managing a public campground and implement the Recreation One Stop (R1S) reservation program in accordance with established and provided procedures. Duties include, but are not limited to, the following: maintaining current on-site records; creating tags and posting reserved campsite tags; each morning completing a campground check;

checking site availability for customers; check-in and register campers; checking the daily arrival reports, etc. Attendants shall not take advance reservations in person or over the phone.

5.9.4 The campground shall be available to anyone without regard to sex, race, creed, color, or national origin.

No gratuities shall be accepted. Camp Host shall not order anyone to leave the campground without first receiving permission from the permanent Park Ranger or the Contracting Officer’s Representative. Groups requesting to hold special events or requesting special consideration shall be referred to the Permanent Park Ranger on duty or the Park Manager

5.9.5 The contractor shall also utilize the “Recreation One Stop Software” and trained on all aspects of the campground management program by the government. Specific duties and procedures shall be detailed and further defined in the gate attendant manual, the User’s Guide and through pre-work training provided by the government. Pre-work training shall be a combination of classroom time and homework. Classroom training will occur at the Cottage Grove Ranger Office. Transportation to the training site is the responsibility of the attendant.

5.9.6 The Contractor shall drive personal vehicle to Signal Point Boat Ramp to perform a site visit at a minimum of 2 times a day or as coordinated with the COR. The vehicle shall be marked with a Campground Camp Host magnet to be visible to deter car break-ins, inspect site for vandalism, and to conduct customer comment card surveys.

5.9.7 The Contractor shall provide their own working cell phone to conduct communications with campground staff and law enforcement. Campground Camp Hosts shall be provided with a 2-way radio to conduct routine communications with Park Rangers.

5.9.8 The Contractor shall perform light minor maintenance as needed to include, but not limited to, installing signs, posting and removing signs, painting, raking impact sites, restocking toilet paper in restrooms and occasional spot cleaning of restrooms to address immediate emergency sanitation concerns. (There is a separate janitorial contract for Ivan Oakes Campground for routine maintenance).

5.9.9 The Contractor shall inspect campsites for signs of damage and perform spot cleaning as needed to assure campsites (including fire rings, picnic tables and impact sites) are free of litter and health and sanitation issues after campers check out of sites.

5.9.10 The Contractor shall make complete tours of the campground in accordance with the Camp Host Manual.

When touring the campground, Camp Host shall be able to contact people to inform them of rules and check in/out user reservation online and issue a vehicle permits to display in the windows to make sure they are register campers.

5.10 Posting Reservations and Notices.

5.10.1 The Campground Camp Hosts shall be responsible for placing and removing “Campground Full” sign near Lookout Point Dam, approximately 7 miles from the campground.

5.10.2 They will also be responsible for posting the reservation on the cars on site post to show availability.

5.11 Incident Handling and Reporting

5.11.1 The Contractor shall report all disturbances and violations of campground rules to the Park Ranger (permanent Park Ranger on duty), Park Manager, or COR. The Contractor shall not attempt to apprehend violators. Vehicle license numbers and descriptions of vehicles and violators shall be obtained when possible; this may be coordinated with the Law Enforcement. Report and safely observe all after hours disturbances in accordance with local policy. Policy shall be discussed at training and shall be outlined in Camp Host Manual.

5.11.2 Promptly, accurately and completely report to the COR and the on duty (shift lead) all accidents and incidents, any situations that could adversely affect the health and safety of the visitors, or potentially result in a lawsuit against the Government.

5.11.3 The Contractor shall report equipment and facility breakdowns to the Permanent Ranger, COR, or Park Manager.

5.11.4 The Contractor shall report all non-routine communications with local law enforcement officers to the COR as soon as practical.

5.12 Campground Policies

5.12.1 The Contractor shall not solicit, advertise, sell or offer to sell any goods or services to campers or visitors on public property outside the duties within this requirement (CFR Title 36, Section 327.18).

5.12.2 The Contractor shall not be under the influence of intoxicating alcoholic beverages, drugs or controlled substances while on duty or on call, legal or illegal of nature.

5.12.3 Follow the policies and procedures set forth in the Camp Host Manual and as set by the Park Manager and COR. More than 3 legitimate complaints from the public regarding rudeness, favoritism, discrimination, bad language, or violations of policies and procedures shall be considered grounds for termination of contract.

5.12.4 The Contractor SHALL NOT carry firearms on US Army Corps Property.

5.12.5 The Contractor shall exercise tact, diplomacy and courtesy at all times while dealing with the public.

5.13 Dress Code

5.13.1 Dress code and uniforms. The Contractor shall provide their own work attire and shall maintain a clean and neat appearance when dealing with the public. The Contractor shall wear uniforms and identification during duty hours and when making contact with the public during “on-call hours.” Camp Host shall wear a khaki shirt with collar and sleeves, such as a “polo style” “golf shirt” or blouse. The shirt shall be worn buttoned. Bermuda-style shorts or Capri’s may be allowed, but excessively short and/or tight pants and skirts, swimwear, undershirts, tank tops, halter tops, cutoff shirts, sandals, thongs, or similar attire shall not be allowed. The Contractor will be provided Identification (nametag) by the Government. Nametags shall be worn on the shirt at all times while working.

5.14 Key Control

5.14.1 Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost, misplaced, or duplicated and are not used by unauthorized persons. The Contractor shall immediately report to the Quality Assurance Personnel (QAP) or COR any occurrences of lost or duplicate keys.

5.14.2 In the event keys, other than the master keys, are lost or duplicated, the Contractor may be required, upon written request of the COR, to re-key or replace the affected lock(s) without cost to the Government. The Government may; however, at its option, replace the affected lock(s) or perform re-keying and deduct the cost of such from the monthly payment due the Contractor. The Contractor shall prohibit the use of keys issued by the Government, by any persons other than the Contractor’s employees and opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in performance of contract work requirements in those areas.

5.14.3 The Contractor shall check-in and sign for keys and accountable property as required.

5.15 Written Critique

5.15.1 The Contractor shall perform typical campground management duties as per Camp Host Manual. If further problems arise, the Contractor shall contact the Contracting Officers Representative (COR) for further assistance. At the conclusion of Contract Performance, the Contractor shall submit a written critique to the COR regarding the specifications of this contract, Camp Host duties or any other aspect of the Camp Host program. A critique form will be furnished by the COR or Park Manager.

5.15.2 The successful offeror must provide their own medical insurance. Medical insurance and expenses shall not be covered or paid for by the U.S. Army Corps of Engineers.

5.15.3 Customer Service is very important. Courtesy and professionalism are a critical aspect of the job.

6.0 PERFORMANCE REQUIREMENTS SUMMARY

6.1 To ensure that the Government receives the services for which it contracted, the Government shall only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance shall be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance shall be performed per the PRS surveillance schedule.

6.2 These are the criteria against which the performance be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan. Acceptable performance standards are below:

PERFORMANCE REQUIREMENTS SUMMARY

Required Service Standard Method of

Surveillance

Validated Complaints/Allowed number of discrepancies Campground Entrance Station

In Accordance With (IAW) PWS Section 5.6

Periodic Inspection Not to exceed 2 customers per month

Campground Checks and incident handling/reporting

IAW PWS Section 5.9 – Section 5.11

100% Inspection of Log Book

Not to exceed 2 customers per month

Minor Maintenance IAW PWS Section 5.9 Periodic Inspection Not to exceed 2 customers per month

Customer Service and Campground Policies

IAW PWS Section 5.12 Periodic Inspection Not to exceed 2 customers per month

Appearance IAW PWS Section 5.13 Periodic Inspection Not to exceed 2 customers per month

Dealing with the Public IAW PWS Section 5.0 Periodic Inspection Not to exceed 3 customers per month

6.3 Surveillance. Periodic inspections will be made by the COR, either through validation of reports provided by the contractor or through inspection methods, including the option to inspect each task to ensure conformance, in addition to complaints from project personnel and/or visitors regarding areas covered under this contract. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor's Quality Control for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within 14 days after contract award. Once accepted, the QCP becomes a part of the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The Contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government will reject non-conforming services.

6.5 Unacceptable Performance. When performance does not meet acceptable performance standards as defined in the Performance Requirements Summary table above, the QAE or COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance shall be referred to the

KO.

6.6 If any of the services do not conform to contract requirements, the Contractor shall perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

By contract or otherwise, perform the services and charge the Contractor any cost incurred by the Government that is directly related to the performance of such service; Terminate the contract for Government’s convenience; or terminate the contract for Cause.

6.7 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

6.8 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.9 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7.0 SECURITY, SAFETY, & ENVIORNMENTAL REQUIREMENTS.

7.1 Security Requirements.

7.1.1 General. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in employee work assignment within one day of such change. Upon completion or reassignment individuals are required to return access cards/keys to the designated COR.

The Contractor shall complete access request forms (to be provided after contract award), with all required documents for all employees, prior to them coming onsite. The forms shall be submitted to the COR or designated representative a minimum of three business days prior to arriving on-site. Many employees at the Bonneville Project work four 10‐hour days, so Friday should not be considered a business day for this purpose. Contractors cannot work onsite without an approved access request.

Any foreign nationals, including permanent citizens requesting access to the Bonneville Project, regardless of duration, must be approved by US Army Headquarters before initiating the Bonneville access request procedure. The COR will obtain the necessary documents from the Contractor. Please note the Foreign Visitor Authorization (FVA) process takes a minimum of 30 days. Contractor access requests will not be processed without an FVA.

7.1.2 Project Security. Project security is the responsibility of the Contractor. The Government will not accept responsibility for stolen or damaged equipment and materials. All equipment and materials shall be adequately secured by the Contractor to prevent theft or vandalism.

7.1.3 Background Checks. The Contractor shall be responsible for completing a background investigation of employees upon the initial report date. A Contractor or Contractor employee with a criminal record shall be immediately identified on an individual basis to the COR.

7.1.4 Anti-Terrorism (AT) Level I Training. All Contractor employees, to include sub-Contractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and Sub-Contractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and Sub-Contractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

The Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

7.1.5 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.1.6 Suspicious Activity Reporting Training. (e.g., iWatch, Corps Watch, See Something, Say Something). The

Contractor and all associated sub-Contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR no later than 5 calendar days after the completion of the training.

7.1.7 Operations Security (OPSEC) Training. All new Contractor employees will complete Level I OPSEC

Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and sub-Contractor employee to the COR, or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html.

7.1.8 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (https://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

7.2 Safety and Environmental Requirements.

7.2.1 The Contractor shall follow all safety regulations as set by the Occupational Safety and Health

Administration (OSHA), Corps of Engineers Safety Manual EM 385-1-1, and project safe clearance procedures. A copy of the EM 385-1-1 can be downloaded at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

a. A Job Safety Analysis, also known as Activity Hazard Analysis (AHA), shall be prepared in accordance with EM-385-1-1 and submitted as part of the Accident Prevention Plan for approval by the designated COR prior to initiation of the work tasks. The Job Safety Analysis shall be updated and resubmitted to the designated COR as warranted.

b. Tools shall be equipped with manufacturer's recommended safety protective devices to ensure worker safety at all times. Tools shall be inspected daily by the Contractor and maintained in good working condition. All workers shall be properly trained in safe practices.

c. In the event that an accident or injury occurs to Contractor personnel, the Contractor shall notify the COR in a timely manner. The Contractor shall make a written report of each separate case of an injury or accident. The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

Where conflicts in safety regulations occur, the COR shall designate the applicable regulation to be followed. Contractor employees shall wear personal protective equipment as required in accordance with

EM 385-1-1.

7.2.2 Job Safety Analysis (JSA). The Contractor shall, during their on-site tour of the Project, determine those areas and activities in which possible safety hazards exist. The Contractor shall identify hazards in each phase of services performed and what preventive measures the Contractor proposes to take to prevent accidents. The JSA must be typewritten with a cover page. In accordance with EM 385-1-1, the Contractor shall prepare a Job Safety Activity Hazard Analysis for approval by the COR prior to commencement of work.

7.2.3 Public Safety. The Contractor shall maintain the public use areas so as to provide the best possible conditions for safe use by visitors. The Contractor shall be responsible for providing adequate personnel or barricades to ensure the safety of the general public and project personnel during window washing operations. Use of the Government owned first aid kits shall be reported immediately to the COR for refilling by the Government.

7.2.4 Accidents. The Contractor or the Contractor’s employees shall report any circumstances of needed repair of the facility or unusual soiling of any area which may affect the performance of the work and unhealthful or hazardous conditions or any delays or interference with the work caused by the employees or the Government. In the event that an accident or injury occurs to Contractor personnel, the Contractor shall first notify the Lookout Point Control Room at 541-342-3072, and then the COR.

7.2.5 Accident Reports. The Contractor shall make a written report of each separate case of an injury or accident.

The report shall include, but not be limited to; location, nature of the injury or accident, authorities notified, and the action taken along with any other pertinent information. The report shall be accompanied by sketches, graphs/drawings, and photographs as needed and forwarded to the COR within 24 hours.

7.2.6 Facility Access. The Government shall provide the Contractor access to the required installation and offices necessary for this PWS. The Contractor shall be subject to all Government rules and regulations while working at the Government installation. Access by the Contractor and Contractor’s employees shall only be permitted during designated work hours. Contractor employees shall not be permitted to bring guests, family members, pets, or non-employees to the job site at any time. During check-in at the local control room, the Contractor should inform the operator of what services will be taking place at the other projects after leaving the control room. The Contractor will call the Operator before entering any of the other project powerhouse, dam, or intake tower locations. The Contractor will then call the operator to inform the operator that they have left the facility.

It is the responsibility of the Contractor to ensure that all articles of possible personal or monetary value found by or turned into the Contractor's employees be turned into the COR.

8.0 OTHER CONTRACT INFORMATION.

8.1 Contract Administration.

Contract will be administered by the following:

Department of the Army, Portland District, Corps of Engineers P. O. Box 2946 Attn: CECT-NWP-X Portland, Oregon 97208-2946

8.2 Invoice Submittals. Invoices shall be submitted as follows in accordance with FAR clause 52.212-4(g):

i. Submit one electronic PDF invoice to Millington (USACE Finance Center) via email address:

CEFC-G2invoices@usace.army.mil ; copy the COR on the invoice submission.

An invoice must include --

i. Name and address of the Contractor (must be the same as stated within the System for Award Management;

ii. Invoice date and number;

iii. Contract number, line-item number, and the contract number;

iv. Description, quantity, unit of measure, unit price, and extended price of the items delivered;

ii. Name and address of official to whom payment is to be sent;

iii. Name, title, and phone number of person to notify in event of defective invoice;

For invoice receipt verification or for a vendor's payment problem, the vendor may contact Millington at phone number (901) 873-9077.

8.3 Insurance. The Contractor shall, at its own expense, provide and maintain during the entire performance period of this contract, at least the kinds and minimum amounts of insurance required by this Clause as follows:

TYPE AMOUNT

1) Workman's Compensation and Employer's As legally required by the State wherein the work Liability (including Federal Longshoremen and is being performed.

Harbor Worker's Insurance).

2) Comprehensive General Liability Insurance Personal Injury Liability:

$1 million per person $1 million per occurrence Property Damage (may be included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

3) Automobile Liability Personal Injury Liability:

$1 million per person $1 million per occurrence Property Damage (may be included in general aggregate limits or combined single unit coverage):

$1 million per occurrence

4) If single general aggregate limits or combined single unit coverage is obtained for General Liability and/or Automobile Liability coverage, minimum amounts shall be the sum of the personal injury and property damage coverage required above. Umbrella Form Excess Liability insurance coverage shall be added to general liability and automobile liability coverage to determine if minimum insurance limits are met.

8.4 All vehicles used by Contractor personnel on project shall bear suitable company identification to enable project personnel to identify such as authorized for access. The Contractor will provide the COR with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

The Contractor shall be responsible for requiring each employee engaged in work to wear identifying uniform marked with identifying name of the Contractor. All employees shall wear name tags with their name prominently displayed.

The Government may require the contractor to discontinue using any employee in the performance of the work specified in this contract determined by the Government to be unsatisfactory.

8.5 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the KO. The contractor shall notify the KO immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

8.6 Government Holidays. The Contractor is not required to work on the following federal holidays:

• New Year’s Day • Labor Day

• Martin Luther King Birthday • Columbus Day

• President’s Day • Veteran’s Day

• Memorial Day • Thanksgiving Day

• Independence Day • Christmas Day

8.7 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA).

Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.

A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each locations needs. There are the additional requirements that are to be observed by the contractor.

8.8 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts.

U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts:

a. U.S. Department of Labor Veterans employment: www.vets.gov/

b. Federal veteran employment information: www.fedshirevets.gov/index.aspx

c. Veterans' Employment and Training Service (VETS): http://www.dol.gov/vets/

d. Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/

e. U.S. Army Warrior Transition Command Employment Index:

http://www.wct.army.mil/modules/employers/index.html

f. Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

g. Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

9.0 FORMS.

Contractor Discrepancy Form: http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf

Activity Hazard Analysis Form:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

11.0 ATTACHMENTS

The documents listed below are part of the Performance Work Statement and attached separately:

Attachment 1- Complete work schedule calendar for Base Year (2025), OPT YR 2 (2026), and OPT YR 3 (2027)

Attachment 2 - Contractor Discrepancy Form, can also be found at the website below:

http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf

Attachment 3 - Activity Hazard Analysis Form, can also be found at the website below:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

Attachment 4 EM 385-1-1