ITT72 RFPv2 Cellular Site Surveys Signal Booster Implementation and Maintenance_a11y.pdf

Statement of Work – Request for Proposal

2026 FIFA WORLD CUP – BOSTON, MASSACHUSETTS

The 2026 FIFA World Cup will be held at Gillette Stadium in Foxborough, related events, and significant tourist events such as Sail Boston and the 250th Anniversary of the United States will be held throughout the region.

Matches and Fan Fest and other possible 250th Celebration activities are scheduled through June, July and August 2026. DCR will be imposing work and/or traffic restrictions as necessary to minimize impacts during these periods when, as determined by DCR, the Contractor’s operations could impact vehicular and/or pedestrian traffic. No additional compensation will be allowed for work restrictions, nor will the Contractor have any claim for related costs, direct or indirect. The Contract time determinations have accounted for potential work restriction during this period and Contractor’s should plan accordingly. Any necessary or emergency work required during this time will require DCR approval.

Accessibility Standards

Effective immediately, all deliverables related to goods and services contracts must meet the accessibility standards set forth with Executive Order 614 and the Americans with Disabilities Act Title II (ADA Title II).

This applies to all vendors’ bid proposals and related documents submitted for consideration.

RFP Title: ITT72 and Cellular Site Surveys, Signal Booster Implementation and Maintenance

Commbuys Bid #: BD-26-1020-DCRCU-DC250-124298

Contract #: ITT72

Contract Category: 9

Description of need Summary: This Request for Proposal (RFP) is posted by the Department of Conservation and Recreation (DCR) for the procurement of a vendor to conduct 4G LTE/5G cellular site surveys to determine options and costs associated with expanding wireless connectivity in areas identified by DCR; implementation of multi-signal outdoor cellular boosting antenna systems; as well as monitoring, support services, and maintenance for any new or existing outdoor cellular systems.

Commonwealth Eligible Entity Engaging a Vendor:

Eligible Entity Name: Department of Conservation and Recreation

Type of Eligible Entity: State Agency

Eligible Entity Mailing Address: 10 Park Plaza Suite 6620, Boston, MA 02116

Contact Name: Kathryn Ward

E-Mail Address: Kathryn.Ward@mass.gov

Telephone: 617-694-9190 https://www.mass.gov/executive-orders/no-614-establishing-the-digital-accessibility-and-equity-governance-board https://www.ada.gov/resources/2024-03-08-web-rule/

This Request for Proposal (RFP) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

Specifications sought:

• Experience installing, optimizing, maintaining, and monitoring high isolation, low PIM, multi-band, patch sector antennas and associated equipment with a preference for JDTeck brand antennas.

• Must be able to remotely monitor and troubleshoot existing JDTeck brand patch sector antennas.

• Experience with connection or trouble-shooting of outdoor cellular boosting systems with the three major signal providers: Verizon, T-Mobile, and AT+T.

• Accurately read and convey cellular signal readings to determine feasibility of cellular boosting system implementation success.

• Ability to communicate technical knowledge to non-technical DCR staff that conveys a basic understanding of system setup and any issues that may arise.

Project Description:

DCR is working to improve critical, life-safety communications for visitors and staff in areas with high visitation and poor connectivity within the parks system through use of outdoor, multi-signal cellular boosting systems. Four systems have been successfully installed in the last three years at Horseneck Beach in Westport, Walden Pond in Concord, and two at Myles Standish State Forest in Plymouth. DCR is looking to install solutions at additional sites in west and central Massachusetts at Mohawk Trail State Forest in Charlemont, Mount Washington State Forest in Mount Washington, Leominster State Forest in Leominster, and Willard Brook State Forest in Townsend.

Scope of Work:

Conduct site surveys at DCR facilities identified as having critical communication needs including but not limited to: Leominster State Forest, Mount Washington State Forest, Willard Brook State Forest.

Supply details, specifications, and explanations for DCR to fulfill internal reporting and permitting requirements. Adhere to any guidelines provided by state or local government entities regarding installation of cellular boosting systems. Attend meetings and respond to inquiries from the Commonwealth regarding questions or concerns pertaining to the cellular boosting systems.

Procure and configure outdoor multi-signal boosting equipment such that the system improves cellular connectivity in the specified area and can be monitored and adjusted remotely for optimization. Respond to and resolve any break/fixes that may arise in a timely manner, offer component optimization or upgrades where needed/available. Responsible for any necessary notifications, permissions, or communications with signal providers regarding the setup, inspection, or availability of cellular boosting systems.

Remotely monitor new cellular boosting systems as well as four existing systems. Notify DCR project manager and site staff of any issues, talk staff through easy on-site fixes if appropriate, send technician to facility to fix the system if necessary, and respond to DCR report of system failure within 24 hours.

The selected vendor will be responsible for the following tasks:

Site Surveys: Conduct site surveys at DCR facilities identified as having critical communication needs, mostly in west and central Massachusetts. Surveys should include cellular uplink and downlink speeds at ground level and 20’ above ground, equipment specifications and layout, site specific illustration with system component layout specifics including exact coordinates and specifications for any poles, conduit, and other system components. A schematic rendering and an explanation of any ground penetrating process that includes depth, method of excavation, what is done with the excavated material, and specifications on any fill to be used.

Installation: Procurement and configuration of system components including but not limited to antennas, repeaters, cabling, couplers, modem. Communication with DCR project manager and site staff to coordinate site visit and ensure availability. Proper installation and adjusting components such that the system improves cellular connectivity in the area specified and can be monitored and adjusted remotely for optimization. Bucket truck, lift or other aerial conveyance to be arranged by the vendor contractor.

Maintenance and Support: Remote monitoring of any new as well as four existing systems, notification of DCR project manager and site staff of any issues, talk staff through any easy, on-site fixes or reset options if appropriate, send technician to facility to fix the system if necessary, and respond to DCR report of system failure within 24 hours.

Anticipated Completion of Project: 6/30/2027

Evaluation Criteria: Responses will be evaluated according to the following criteria:

• Experience with JDTeck multi-band, patch sector antennas

• Experience working with signal providers to ensure successful installation of antennas

• Thoroughness of site survey to meet all criteria outlined

• Experience with successful implementation of multi-signal cellular boosting systems in remote areas with little to marginal cellular signal

• Experience troubleshooting outdoor cellular boosting systems toward positive resolution

• Customer service rating

• Ability to convey technical information to non-technical staff in a way that promotes understanding of general setup and provides reasonable level of confidence in success of proposed plan

• Ability to communicate effectively on a team that seeks collaboration with multiple parks, various programs within DCR when assistance is needed, contractors, and oversight agencies to execute a plan for the betterment of the people of the Commonwealth

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on (Statewide or DCR Contract#) and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.

Help is available from the Commbuys Help Desk at 617.720.3197.

Please ensure that your vendor fee schedule included with this proposal matches that which is posted by OSD for this contract. If the fee schedule exceeds that which is posted, your bid will be disqualified.

Questions are Due by: 1/20/2026 at 12 p.m.

Answers to Questions will be submitted by: 1/22/2026 at 12 p.m.

RFP Responses are due by: 1/28/2026 5:00PM

Project Number:

Estimated Award Date: 2/13/2025

Prebid Meeting:

https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.

https://www.mass.gov/how-to/commbuys-vendor-registration?_gl=1*lk34vc*_ga*MjEzMjI2OTY1NS4xNzI3MTg2NjQ4*_ga_MCLPEGW7WM*MTczMDcyNjc2MS4yMC4wLjE3MzA3MjY3NjEuMC4wLjA.