ITS - Conference room - Request Form to Division of Purchasing (DOP).pdf
PDF 325 KB Posted
- Solicitation number
- 852
- Issued by
- Idaho
About this file
This is a Brand Name Only (BNO) exemption request form submitted by Idaho Information Technology Services (ITS) to the Division of Purchasing (DOP) on March 17, 2025. The requestor, Chris Carlisle, is seeking approval to specify Cisco and Crestron as the sole acceptable brands for a conference room design, hardware installation, and support procurement. The exemption request indicates that ITS intends to limit competition to these two manufacturers only, with no substitute products permitted. No specific quantities, response dates, site visits, bidder meetings, award dates, or contract term information are provided in the request form itself. The form notes that the exemption will be sent for posting to allow suppliers an opportunity to provide information supporting or contradicting the brand name specification prior to the DOP Administrator's final approval decision.
The justification for the brand name specification centers on ensuring consistent user experience, as current users are already familiar with Cisco and Crestron systems, and Central IT can provide reliable support and simplified maintenance while avoiding incompatible technologies. No pricing terms, set-asides, incumbent vendors, or funding amounts are detailed in this exemption request form. The form confirms that the required property is not available on existing open contracts, and the DOP Administrator indicated an intent to approve the exemption. Suppliers are invited to submit relevant information through IPRO or by emailing purchasing@adm.idaho.gov prior to the closing date established for public comment on this exemption request.
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Text version
Request Form to Division of Purchasing (DOP)
Brand Name Only - BNO
If you have any questions please contact us at DOPHelpDesk@adm.idaho.gov
Form ID
Generated after Receipt by DOP
Year
Requestor Information
Agency Name * Information Technology Services
Agency Acronym *
ITS
Requestor Name * Chris Carlisle
Phone * 208-605-4041
E-mail * Chris.Carlisle@its.idaho.gov
Property Being Purchased: * Conference room design, hardware, install, support.
This field has a 300 character limit
Type of Exemption Check all that apply
Type of Exemption *
A solicitation has been completed and my Agency wishes to award contracts to multiple vendors for the same or smilar property (Multiple Award Authorization)
My Agency wishes to administer or award a solicitation at a dollar amount above its normal Delegated Purchasing Authority (Limited/One-Time DPA)
The property required is available on one or more open contracts, but my Agency wishes to purchase from a different vendor. (Note: if total value is over $10,000, Agency must also check the box for exemption from competition if requesting to pruchase from a specific vendor). (Utilization of Open Contract).
A solicitation is being developed (by my Agency under its DPA or in conjunction with DOP) and my Agency wishes to limit responses to a specific manufacturer/brand name (I.e. no substitutions). (Note: this option assumes that multiple vendors can offer the identified brand name; otherwise, select the option for exemption from competition to request a Sole Source Authorization (Brand Name Only)
A solicitation has been completed and there is a need to negotiate with one or more vendors. (Authorization to Negotiate)
My Agency is seeking to purchase directly from an identified vendor without completing a solicitation OR wishes to perform a level of competition that is less formal than would typically be required. (Various exemptions-additional questions to follow) mailto:Chris.Carlisle@its.idaho.gov
Brand Name Only
IDAPA 38.05.01.111.05 provides that brand name specifications may be utilized if the administrator or designee makes a written determination that the requirement for the brand name is justified, based on the needs of the State. Brand name products must be competitively bid to the greatest extent practicable.
Name of Manufacturer (Brand Name): * Cisco And Crestron
Justification * Cisco and Crestron equipment are used in new conference rooms to ensure consistent user experience, as users are already familiar with them.
Central IT supports these systems, ensuring reliable service, simplified support, and avoiding added complexity or incompatible technologies.
This field has a 300 character limit
Confirm Not Available *
Check here to confirm that the required property is not availabe on an Open Contract
File Upload - BNO
Maximum File Size 250 MB
Certification *
By submitting this form, I certify that the information provided above is true and accurate to the best of my knowledge, and supports the requirement for a brand name specifications, in the best interest of the State:
Agency Representative: *
Submittal Date * 2025-03-17
Approval - BNO
Administrator Intends to approve. *
Yes No
Optional Posting? * This exemption will be sent for posting before final approval.
Yes No
Notes Public View
This field has a 300 character limit
BNO File Upload
Maximum File Size 250 MB
Date 2025-03-17 https://adminrules.idaho.gov/rules/current/38/380501.pdf https://adminrules.idaho.gov/rules/current/38/380501.pdf
File details come from the government source that posted it. Updated .