ITQ#167053_New_Water_Line_at_Mayor_Roscoe_Warren_Municipal_Park.pdf

ITQ#167053 Page 1

INVITATION TO QUOTE

City of Homestead

Discover The Opportunities

Gateway to Everglades & Biscayne National Parks

ITQ#167053

DATE: MONDAY, AUGUST 24, 2026

Procurement & Contract Services Department

450 SE 6th Avenue Homestead, FL 33030

QUOTE DUE DATE: MONDAY, AUGUST 31, 2026 AT

2:00 PM, EST

RESPONSES MUST BE SUBMITTED

ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofhomestead

1. INTRODUCTION

1.1. Summary

The City of Homestead Parks, Recreation, and Open Spaces Department is seeking a qualified plumber to provide all labor, materials, equipment, tools, and services necessary to install a new water line and yard hydrant at the new Picnic Shelter #8 at Mayor Roscoe Warren Municipal Park. The work will include the installation and connection of the water line and yard hydrant in accordance with applicable codes, standards, and City requirements, providing a reliable water supply to support the park’s new picnic shelter facilities.

1.2. Background

The City of Homestead is continuing to enhance and improve its recreational facilities at Mayor Roscoe

Warren Municipal Park to better serve residents and park visitors. As part of these improvements, a new Picnic Shelter #8 is being provided within the park. To support the functionality and maintenance of the new shelter, the City requires the installation of a dedicated water line and yard hydrant.

The Parks, Recreation, and Open Spaces Department is therefore seeking the services of a qualified and experienced plumber to perform the necessary work associated with the installation. The project is intended to provide a reliable and accessible water source at Picnic Shelter #8 while ensuring that all work is completed in accordance with applicable plumbing codes, regulations, City requirements, and industry standards.

The selected contractor will be responsible for furnishing the labor, materials, equipment, tools, and incidental services necessary to complete the installation and leave the site in a safe, functional, and satisfactory condition.

1.3. Contact Information

Lissandra Kmoch Procurement Specialist II 450 SE 6th Ave Homestead, FL 33030 Email: lkmoch@homesteadfl.gov Phone: (305) 224-4620 https://secure.procurenow.com/portal/%7bproject.government.code%7d mailto:lkmoch@homesteadfl.gov tel:(305)224-4620

ITQ#167053 Page 2

Department:

Parks, Recreation, & Open Spaces

Department Head:

Pedro Reynaldos Director of Parks and Recreation

1.4. Timeline

Release Project Date August 24, 2026

Proposal Submission Deadline August 31, 2026, 2:00pm

2. SPECIAL TERMS & CONDITIONS

2.1. PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT

If the vendor is awarded a Contract (Purchase Order) under this request, the price quoted shall remain fixed and firm during the term of this Contract.

2.2. CONTENTS AND REQUIREMENTS FOR SUBMISSION OF A QUOTATION

In submitting a Quotation, the Supplier acknowledges and agrees that the Quotation shall:

A. detail the fixed and firm price of the Goods and/or Services;

B. specify a realistic lead time;

C. include a full description, part number and brand name where these differ to what is shown on the City's request;

D. does not include Federal Excise and State of Florida sales tax;

E. If pricing is in accordance with another government agency's contract, State term contract, or

Cooperative contract, that information shall be provided with its submission to include tabulations, agreements and any other applicable documentation.

F. be prepared to fulfill according to the delivery terms specified in the Invitation to Quote.

G. Freight terms are F.O.B. destination, freight prepared by Seller unless otherwise agreed upon in advance and will be stated on the Purchase Order. Collect shipments will not be accepted.

2.3. CITY'S DISCRETION

The City may, in its absolute discretion:

A. require additional information or clarification from the Supplier;

B. negotiate with any one or more supplier;

C. accept any quotation including non-conforming quotations;

D. accept part of the Quotation;

E. accept no part of the Quotation;

ITQ#167053 Page 3

F. change, suspend or cease to proceed with, the Invitation to Quote process, whether before or after the Quotation Submission Date; and

G. change the Quotation Submission Date.

2.4. ACCEPTANCE OF QUOTATION

The City will accept a Quotation by issuing a Purchase Order to the Supplier. No Quotation shall be deemed accepted by the City unless a Purchase Order has been issued to the Supplier.

Once a supplier has been selected for award, the supplier may be contacted and asked to produce a

Certificate of Insurance in accordance with the requirements set forth in this ITQ and approved by the

City’s Risk Manager.

Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.

2.5. PRICE QUOTED

Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the Bid, the UNIT PRICE quoted will govern. All prices must be

F.O.B. / C.I.F. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment: Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of

Bid(s).

If the vendor is awarded a Purchase Order (Contract) under this request, the price(s) quoted shall remain fixed and firm during the term of this Contract and/or delivery and acceptance of goods.

2.6. CHANGE ORDERS

If there is any additional work that may be required to complete the awarded work beyond the existing scope to the City’s desired outcome or deviates from the original scope hereby provided in this request for quote, please provide a written change order request. A change order request is not considered granted until is approved in writing and an amended PO is issued with the change order amount. Please do not commence any additional work upon verbal approval alone as this is considered unauthorized and may result in non-payment and possible vendor inactivation for repeated offenses.

2.7. DEFAULT

In the event of default on an awarded Contract, the successful Bidder shall pay all attorneys’ fees and court costs incurred in collecting any liquidated damages. Additionally, in the event the successful bidder fails or refuses to complete work in a timely fashion and in accordance with their estimated lead times/mobilization times, the City reserves the right to seek other sources without violating the intent of the Contract.

2.8. EQUIVALENTS

If Supplier offers makes of equipment or brands of supplies other than those specified in the following, it must so indicate on its submittal. Specific article(s) of equipment/supplies shall conform in quality, design and construction with all published claims of the manufacturer.

Brand Names: Catalog numbers, manufacturers and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Suppliers shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications.

ITQ#167053 Page 4

Supplier shall indicate on the Quote Form the manufacturer’s name and number if bidding other than the specified brands and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE SUBMITTAL. NO QUOTES WILL BE

CONSIDERED WITHOUT THIS DATA.

Lacking any written indication of intent to quote an alternate brand or model number, the submission will be considered as a Quote in complete compliance with the specifications as listed in this quote request.

Manufacturer’s name, brand name and model number may have been used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance and design required and is no way intended to prohibit the bidding of other manufacturer’s items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so Bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, the Quote must be accompanied by complete factory information sheets

(specifications, brochures, etc.) and test results of unit bid as equal.

2.9. LIABILITY

Where Suppliers are required to enter or go onto the City of Homestead property (including any property which is owned or leased by the City or upon which the City has a license, easement or right-of-way) to deliver materials or perform work or services as a result of an award, the successful Supplier will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City requirements. The Supplier shall be liable for any damages or loss to the City occasioned by negligence of the Supplier (or agent) or any person the Supplier has designated in the completion of the contract as a result of his or her quote.

2.10. NO LIABILITY

The City shall not at any time be liable or responsible for, nor be under any obligation to reimburse the

Supplier for, any losses or expenses or loss that may be incurred by the Supplier in the preparation and submission of its Quotation.

2.11. LICENSING

Vendor(s) should submit, with their quote, a copy of their valid occupational/business license and a

Florida State registration [Florida State Registration can be located and printed at www.Sunbiz.org].

Suppliers must be in good standing and authorized to transact business in the State of Florida. Must not be listed in the System for Award Management (SAM) as an excluded party.

When applicable, Vendor shall submit a current valid certificate qualifying the Contractor to perform the work. The State of Florida Construction Industry Licensing Board, pursuant to the provisions of Section

489.115 of the Florida Statutes; or The Miami-Dade County Construction Trades Qualifying Board, pursuant to the provisions of Section 10-3 (a) of the Miami-Dade County Code. Holders of Miami-Dade

County Certificates of Competency must also hold Certificates of Registration issued by the State of

Florida Construction Industry Licensing Board, pursuant to the provisions of Section 489.117, Florida

Statutes.

2.12. INSURANCE:

Suppliers shall furnish insurance certificates indicating satisfactory insurance coverage at its sole cost and expense, maintain in full force and effect during the term of the agreement, policies of insurance of the type and in the minimum amounts stated below. Such policy (s) will be issued by an insurer of recognized responsibility and rated no less than “A” by the A.M. Best Company or similar insurance rating firm. Such policy(s) will contain appropriate cross liability clauses, be primary without right of https://www.sunbiz.org/

ITQ#167053 Page 5 contribution, shall be primary and non-contributory with waiver of subrogation in favor of the City of

Homestead and will provide that the City will be given 30 days advance written notice in the event of cancellation, termination or modification which materially restricts the coverage thereof.

Prior to the execution of this agreement, Supplier will provide the City with a certificate of insurance and a copy of the policy endorsement naming the City of Homestead its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by the Supplier. The certificate shall show a waiver of subrogation and hold harmless agreement in favor of the City of Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives.

The Contractor shall either require of its Subcontractors to procure and to maintain Subcontractor’s

Comprehensive General Insurance and Automobile Liability Insurance of the type and in the same amounts specified in the exhibit or insure the activities of its Subcontractors in the Contractor’s own policies.

Refer to Section 5 for Insurance Requirements.

2.13. PERMITS

The contractor shall obtain and pay for all certificates of competency, licenses, insurance, permits, inspection fees, and any other certification necessary or required for this project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Building, mechanical, electrical, plumbing and structural permit plans or installations which are reviewed by a third party are subject to fees. Those fees required by the County [i.e.] fire, impact fees, PERA (Permitting Environment and Regulatory Affairs, formerly PERA), code compliance, and State fee’s and surcharges are the responsibility of the Contractor and cannot be waived by the City. These fees will

NOT be reimbursed by the City of Homestead and are the sole responsibility of the Contractor. The vendor shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein.

2.14. REFERENCES:

The City reserves the right to request a list of references of clients or government organizations for which the Vendor is currently furnishing or has furnished similar services. References shall include the name of the company, a contact person, telephone number, and email address.

The City reserves the right to verify and confirm any information submitted in this process. Such verification may include, but is not limited to, speaking with current and former clients, review of relevant client documentation, site-visitation, and other independent confirmation of data.

2.15. QUALITY

All materials used for the manufacture or construction of any supplies, materials or equipment covered by this request for quote shall be new. The items Bid must be new, the latest model, of the best quality, and highest-grade workmanship.

2.16. WARRANTY/GUARANTEE

The successful Contractor will be required to warranty all Work performed and guarantee all items and equipment supplied. Warranty and guarantee shall be described in detail on the quote form.

2.17. E-VERIFY

In accordance with Section 448.095, Florida Statutes, the City requires all contractors doing business with the City to register with and use the E-Verify system to verify the work authorization status of all

ITQ#167053 Page 6 newly hired employees. The City will not enter into a contract unless each party to the contract registers with and uses the E-Verify system. The contracting entity must provide of its proof of enrollment in E-

Verify. For instructions on how to provide proof of the contracting entity’s participation/enrollment in

E-Verify, please visit: https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify. By entering into this Agreement, the Contractor acknowledges that it has read Section 448.095, Florida Statutes; will comply with the E-Verify requirements imposed by

Section 448.095, Florida Statutes, including but not limited to obtaining E-Verify affidavits from subcontractors; and has executed the required affidavit attached hereto and incorporated herein.

2.18. SCRUTINIZED COMPANIES

By execution of this quote, Supplier certifies that Supplier is not participating in a boycott of Israel.

Supplier further certifies that Supplier is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with

Activities in the Iran Petroleum Energy Sector List, or has Supplier been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above.

Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time.

2.19. NON-COERCION AFFIDAVIT

In accordance with Section 787.06, Florida Statutes, the City requires all vendors executing, renewing or extending a contract with the City to execute the required City affidavit, attesting that vendor does not use coercion for labor or services.

2.20. CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF CONCERN PROHIBITED

In accordance with Section 287.138, Florida Statutes , each bidder, respondent, proposer, or vendor, is required to properly complete, execute and submit to the City the attached Affidavit which is required by the statute.

2.21. REJECTION OF QUOTES

A. Quotes that do not contain completed and properly executed forms and affidavits, as required and included in these Quote Documents, may be rejected by the City.

B. Quotes which are not responsive to the Quote Documents shall be rejected by the City.

C. Quotes will be considered irregular and may be rejected if they contain omissions, alterations of form, additions not called for, unauthorized alternate quotes, or other irregularities.

D. Any of the following additional factors may be considered sufficient cause for the rejection of the Quote.

1. Quote submitted on a form other than that furnished by the City;

2. Submission of more than one Quote for the same work by an individual, firm, partnership or corporation under the same or different names;

https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify https://www.e-verify.gov/faq/how-do-i-provide-proof-of-my-participationenrollment-in-e-verify

ITQ#167053 Page 7

3. Evidence of collusion among Vendors;

4. Previous participation in collusive bidding on work for the City;

5. Submission of an unbalanced Quote in which the prices bid for some items are out of proportion to the prices quote for other items;

6. Lack of Competency of Vendor. The Contract will be awarded only to a Vendor considered to be capable of performing the work as required by the Contract Documents. The City may declare any Vendor ineligible at any time during the process of receiving quotes or awarding the Contract where developments arise which, in the opinion of the City, adversely affect the Vendor's competency to perform the work and to discharge its responsibilities under the

Contract;

7. Lack of capability as shown by past performance of Vendor's work for the City, judged from the standpoint of workmanship and progress;

8. Unfinished work for which the Vendor is committed by contract, which, in the judgment of the City, might hinder or prevent the prompt completion of work under this Contract if awarded to such Vendor;

9. Being in arrears upon any debt, taxes or any existing contract(s) which are defaulted as surety or otherwise upon any obligation to the City, or having been sued to enforce the City's rights on a construction contract, or having failed to complete the Work, the punch list, or warranty items, or having defaulted on a previous contract with the City;

10. If the Quote does not contain a quote price for each pay item listed in the Quote Form, except in the case of authorized alternate pay items, for which the Vendor is not required to furnish a quote price; and

11. Outstanding liens, code violations, permits, balances owed to the City.

12. Claims pending against the Vendor.

13. Pending or past litigation with the City, including the Vendor’s principals and officers.

2.22. PURCHASE AUTHORIZATION

All purchases made on behalf of the City must be supported by an authorized Purchase Order. Under no circumstances should a vendor fill an order for any City department without a Purchase Order issued by the City of Homestead.

2.23. INVOICES/PAYMENTS

Invoices must indicate the department who received the material and the Purchase Order number.

Invoices without Purchase Order numbers will be returned to the vendor and will unnecessarily delay payment.

Packing slips and/or delivery receipts must accompany every delivery and will be used to verify invoices. The City makes payments against properly documented invoices in a maximum of thirty (30) days; however, in compliance with Florida State Statute, the payment due date for a local governmental entity for the purchase of goods or services other than construction services is 45 days after the date specified in s. 218.73. The payment due date for the purchase of construction services is specified in s. 218.735.

All invoices must be addressed to:

ITQ#167053 Page 8

City of Homestead C/O Finance Department

100 Civic Court Homestead, FL 33030

2.24. TAXES

The City of Homestead is exempt from all federal excise and state sales taxes. Exemption certificates can be found at: Tax-Forms

2.25. VALIDITY

Quotations submitted shall remain valid for a minimum of 30 (thirty) days from the Quotation due date.

3. SCOPE OF WORK

3.1. Scope of Work

SCOPE OF WORKNew Water Line Installation – Shelter 8

Mayor Roscoe Warren Municipal Park City of Homestead – Parks, Recreation, and Open Spaces Department

1. Project Overview

The City of Homestead Parks, Recreation, and Open Spaces Department is soliciting quotes from qualified, licensed contractors to provide all labor, supervision, equipment, tools, materials, transportation, permits, testing, and incidental work necessary to install a new underground domestic water line and yard hydrant at Shelter 8 at Mayor Roscoe Warren Municipal Park.

The completed installation shall provide a functional water connection from the existing water source to a new yard hydrant with hose connection.

All work shall be performed in accordance with the latest applicable requirements of the Florida

Building Code (FBC), applicable plumbing codes, local City of Homestead requirements, utility requirements, and all other applicable federal, state, and local laws, codes, and regulations in effect at the time of construction.

The Contractor shall be responsible for obtaining all required permits and inspections and shall include all associated permit fees and costs in the bid price.

2. Contractor Responsibilities

The Contractor shall provide all labor, supervision, materials, equipment, tools, excavation equipment, transportation, testing equipment, permits, fees, and incidentals necessary to provide a complete and operational installation.

The Contractor shall:

• Field-verify existing site conditions and the location of the existing water source prior to beginning work.

• Coordinate all required work with the City of Homestead Parks, Recreation, and Open Spaces

Department.

• Obtain all required permits and approvals before commencing permitted work.

https://www.cityofhomestead.com/514/Tax-Forms

ITQ#167053 Page 9

• Coordinate and schedule required inspections.

• Protect existing structures, utilities, landscaping, irrigation systems, pavements, walkways, and other site improvements.

• Verify the location of existing underground utilities prior to excavation.

• Maintain the work area in a safe and orderly condition throughout construction.

• Provide temporary measures necessary to protect the public, park users, City personnel, and existing facilities.

• Remove and properly dispose of excess excavated material and construction debris.

3. New Yard Hydrant

Furnish and install one (1) new yard hydrant with hose connection.

The yard hydrant shall be:

Elkay ELK4461YHLHBEVG, or approved equivalent.

The Contractor shall furnish and install the complete hydrant assembly, including all required fittings, adapters, valves, connections, supports, and incidental components necessary for a complete and functional installation.

The yard hydrant shall be installed in accordance with the manufacturer's installation requirements and applicable Florida Building Code and plumbing requirements.

The Contractor shall verify that the finished hydrant is securely installed, accessible, properly connected, and fully operational.

4. Underground Domestic Water Line

Furnish and install approximately 200 linear feet of 3/4-inch PVC domestic water line from the existing water source to the new yard hydrant.

Work shall include, but shall not be limited to:

A. Layout and field verification of the proposed water line route.

B. Locating and protecting existing underground utilities.

C. Excavation of the required trench.

D. Furnishing and installing approximately 200 linear feet of 3/4-inch PVC domestic water piping suitable for the intended domestic water service application and approved for underground installation.

E. Providing the required trench depth, bedding, cover, and installation conditions in accordance with applicable code, manufacturer's requirements, and authority having jurisdiction requirements.

F. Furnishing and installing all required pipe fittings, couplings, elbows, adapters, unions, valves, and other accessories.

G. Connecting the new water line to the existing water source.

ITQ#167053 Page 10

H. Connecting the new water line to the new Elkay yard hydrant.

I. Providing all necessary transitions between pipe materials or connection types.

J. Properly securing and supporting the hydrant and piping as required.

K. Providing all components necessary to produce a complete, watertight, and code-compliant installation.

The approximate 200-linear-foot quantity is provided for bidding purposes. The Contractor shall field-verify actual routing and quantities prior to submitting its bid.

5. Connection to Existing Water Source

The Contractor shall make a complete connection between the new 3/4-inch domestic water line and the existing water source at the location designated by the City.

The Contractor shall:

• Verify the existing connection point and available water supply prior to construction.

• Provide all required fittings, valves, adapters, couplings, and connection components.

• Coordinate any required temporary shutdown of the existing water supply with the City.

• Protect the existing water system during construction.

• Restore the existing water system to normal operation after completing the connection.

• Ensure the completed connection is watertight and free of leaks.

No existing water service shall be shut down without prior coordination and approval from the City.

6. Excavation and Trenching

The Contractor shall excavate the required trench for installation of the underground water line.

Excavation shall include all labor and equipment necessary to:

• Establish the required alignment and grade.

• Excavate through existing soil and site conditions.

• Maintain safe trenching conditions in accordance with applicable regulations.

• Protect adjacent improvements and utilities.

• Provide suitable bedding and installation conditions for the new water line.

• Remove unsuitable material when encountered, as required for proper installation.

• Keep excavations reasonably free of water during installation.

• Provide required trench protection and safety measures.

The Contractor shall be responsible for all excavation-related safety requirements.

7. Backfilling and Site Restoration

ITQ#167053 Page 11

Following successful installation and testing of the water line, the Contractor shall backfill all excavated areas.

Backfill shall be placed and compacted in accordance with applicable code, project requirements, and existing site conditions.

The Contractor shall:

• Use suitable approved backfill material.

• Places backfill in appropriate lifts.

• Compact backfill sufficiently to prevent settlement.

• Remove and dispose of unsuitable or excess material.

• Restore disturbed ground surfaces.

• Leave the work area clean and safe upon completion.

Any damage caused by the Contractor's operations shall be repaired by the Contractor at no additional cost to the City.

8. Testing and Inspection

Upon completion of the installation, the Contractor shall pressure test the new domestic water line in accordance with applicable Florida Building Code requirements, local authority requirements, and accepted plumbing practices.

Testing shall include:

• Pressure testing of the new water line.

• Inspection of all accessible connections and fittings for leakage.

• Correction of any leaks or deficiencies identified during testing.

• Retesting of repaired portions until the system passes.

• Verification that the yard hydrant operates properly.

• Verification that the hose connection is functional.

• Confirmation that the completed installation provides a continuous, leak-free water connection from the existing source to the new hydrant.

The Contractor shall coordinate required inspections with the applicable permitting authority and shall not conceal work requiring inspection until the applicable inspection has been completed.

9. Permits and Code Compliance

The Contractor shall obtain and pay for all permits, permit fees, inspections, and other approvals required for the work.

All work shall comply with:

• Florida Building Code and applicable plumbing provisions.

ITQ#167053 Page 12

• Applicable Florida statutes and administrative requirements.

• City of Homestead requirements.

• Requirements of the applicable authority having jurisdiction.

• Manufacturer's written installation instructions.

• Applicable utility requirements.

• All other applicable federal, state, and local codes and regulations.

Where requirements conflict, the more stringent applicable requirement shall govern unless otherwise approved by the authority having jurisdiction.

The Contractor shall be responsible for correcting any work that does not comply with applicable code or inspection requirements at no additional cost to the City.

10. Submittals and Product Approval

Prior to installation, the Contractor shall provide product information for the proposed yard hydrant and, upon request, other major materials for review by the City.

The specified yard hydrant shall be:

Elkay ELK4461YHLHBEVG or approved equivalent.

Any proposed equivalent shall be submitted to the City for approval prior to purchase or installation and shall meet or exceed the functional and applicable code requirements of the specified product.

11. Workmanship

All work shall be performed by qualified personnel experienced in underground domestic water line installations and plumbing work.

Installation shall be neat, professional, durable, and in accordance with accepted industry practices and manufacturer's requirements.

The Contractor shall be responsible for ensuring that all components installed as part of the project are compatible with one another and suitable for the intended application.

12. Contractor Coordination and Existing Conditions

Before submitting a bid, the Contractor is encouraged to inspect the project site and become familiar with existing conditions, access limitations, existing utilities, terrain, existing improvements, and the anticipated route of the new water line.

The Contractor shall include in its bid all costs reasonably foreseeable from a site inspection and review of the project requirements.

The Contractor shall immediately notify the City of any unforeseen condition that may materially affect the scope, cost, schedule, or method of installation.

No additional work or costs shall be authorized without prior written approval from the City.

13. Cleanup

The Contractor shall maintain the work area in a clean and orderly condition throughout construction.

ITQ#167053 Page 13

Upon completion, the Contractor shall:

• Remove all construction debris and excess materials.

• Remove temporary construction equipment and protection.

• Clean the work area.

• Restore disturbed areas.

• Leave the site in a safe, clean, and usable condition.

• Remove all unused materials unless otherwise directed by the City.

14. Project Completion

The project shall be considered complete when:

• The new approximately 200-linear-foot, 3/4-inch underground domestic water line has been installed.

• The new water line is properly connected to the existing water source.

• The new Elkay ELK4461YHLHBEVG yard hydrant, or approved equivalent, has been installed.

• All required fittings, valves, adapters, and connections have been installed.

• The new water line has successfully passed the required pressure test.

• The system has been inspected as required.

• The yard hydrant and hose connection are fully operational.

• All leaks and deficiencies have been corrected.

• Excavated areas have been properly backfilled and compacted.

• Required permits and inspections have been completed.

• All construction debris has been removed.

• The site has been left clean, safe, and ready for use by the City.

15. Scope – Contractor to Include

The Contractor's lump-sum quote shall include all costs necessary to provide a complete and operational installation, including but not limited to:

• Labor and supervision.

• Mobilization and demobilization.

• Permits and permit fees.

• Inspections and required testing.

• Excavation and trenching.

• Approximately 200 linear feet of 3/4-inch PVC domestic water line.

ITQ#167053 Page 14

• One (1) Elkay ELK4461YHLHBEVG yard hydrant or approved equivalent.

• All pipe fittings and accessories.

• Valves and adapters.

• Connections to the existing water source.

• Connection to the new yard hydrant.

• Bedding and backfill materials.

• Compaction.

• Equipment and tools.

• Utility locating and protection.

• Water line pressure testing.

• Leak detection and correction.

• Site protection.

• Disposal of excess material and debris.

• Site cleanup and restoration.

• All incidental work necessary for a complete, code-compliant, and functional installation.

16. Basis of Quote

Bidders shall base their pricing on providing a complete and operational system in accordance with this Scope of Work, applicable codes, permit requirements, manufacturer's instructions, and existing site conditions.

The quantities stated in this Scope of Work are approximate and shall be field verified by the

Contractor prior to bidding.

The intent of this Scope of Work is to provide the City with a complete, tested, permitted, and fully functional new domestic water connection and yard hydrant at Shelter 8, including all labor, materials, equipment, permits, fittings, testing, excavation, backfill, and incidental work necessary for completion.

4. SITE INSPECTION

4.1. SITE INSPECTION

Prior to submitting the quotation, the vendor may be required to visit the site of the proposed work and to become fully informed and familiar with any conditions, which may in any manner affect the Work to be done, of the character, quality and quantities of Work to be performed and materials to be furnished, and of operational activities of the City, which activities must be maintained without interference from the Work. The bidder is also required to examine carefully the specifications and be thoroughly informed regarding any and all conditions and requirements that may in any manner affect the Work to be performed under the contract including the necessary requirements for the Project to comply with

Americans with Disabilities Act (“ADA”), its supporting regulations, and all similar Federal, state or local laws, regulations and ordinances. No additional allowances will be made because of lack of knowledge of these conditions.

ITQ#167053 Page 15

It will be the sole responsibility of the bidder to inspect the City’s location(s) prior to submitting a quote.

No variation in price or conditions shall be permitted based upon a claim of ignorance. Submission of a quotation will be considered evidence that the bidder has familiarized themselves with the nature and extent of the work, the equipment, materials, and labor required to complete the work scope.

To schedule a site visit appointment, contact via email: lkmoch@homesteadfl.gov or via phone: (305)

224-4620. Please submit the SITE VISIT AND INSPECTION INDEMNIFICATION AGREEMENT electronically prior to the anticipated visit.

4.2. PROJECT LOCATION:

The proposed work locations under this contract will be within the City of Homestead city limits.

5. INSURANCE

5.1. REQUIRED INSURANCE – CITY OF HOMESTEAD ITQs:

Prices shall include the cost to obtain/maintain such insurance throughout the course of this term contract. Vendors expressly affirm that they have had the opportunity to recover the costs of the insurance required herein in their contract price.

A. All insurance policies shall be issued by insurers that are authorized to transact business in the

State of Florida, and have an A. M. Best's financial and size rating of A-VI or better.

B. All insurance policies, except Property, Workers Compensation and Professional Liability (if applicable), shall name and endorse the following as additional insured: The City of Homestead, its employees, directors, officers, agents, independent contractors, successors and assigns, and other authorized representatives as additional insured to the extent of the contractual obligation assumed by Bidder. The Commercial General Liability policy shall be endorsed with the ISO CG

2010 Additional Insured endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2010) and the ISO CG 2037 Additional Insured-Completed Operations endorsement (or similar endorsement with coverage at least as broad as the ISO CG 2037). As additional insured, the City shall be defended and indemnified for claims to the extent caused by the acts, actions, omissions or negligence of Bidder, its employees, agents, subcontractors, and representatives;

but is not defended or indemnified for the additional insureds own acts, actions, omissions, negligence.

C. All insurance policies shall include a Transfer of Rights of Recovery Against Others to Us / Waiver of Subrogation in favor of the City.

D. All insurance policies shall be endorsed to provide that (a) Bidder’s insurance is primary and non-contributory to any other insurance available to the City with respect to claims covered under the policy and (b) Bidder’s insurance applies separately to each insured against who claims are made or suit is brought and that the inclusion of more than one insured shall not operate to increase the insurers limit of liability. Self-insurance shall not be acceptable. Any policy including a self-insured retention (SIR) in the primary layer of liability in any amount must be submitted to and approved by the City’s Risk Management Department prior to risk approval.

E. Bidder shall carry the following types of insurance coverage whether products and/or services provided by Bidder to the City in connection with the performance of this Contract occur on City premises or not. (Commercial General Liability must be carried by all Contractors):

ITQ#167053 Page 16

1. WORKER'S COMPENSATION: Bidder shall carry as required by the State of Florida with the

Statutory limits, and include employers liability insurance with a limit of not less than

$1,000,000 for each accident, $1,000,000 for each disease and $1,000,000 for aggregate disease. Policy shall be endorsed with a Waiver of Our Right to Recover From Others endorsement which favors the City. A copy of NCCI Form WC 00 03 13 (or similar endorsement with coverage at least as broad as NCCI Form WC 00 03 13) issued by the insurer may be required for risk review.

2. AUTOMOBILE LIABILITY: Bidder shall carry automobile liability insurance with minimum limits of One Million ($1,000,000) dollars, combined single limit per occurrence for bodily injury liability and property damage. The policy is to be written on ISO Form CA 00 01 covering any auto (Symbol 1) or if Bidder has no owned autos, covering hired (Symbol 8) and non-owned (Symbol 9) autos. Policies shall be endorsed to add the City of Homestead as

Additional Insured and include a Waiver of Subrogation in favor of the City. Coverage must be primary and non-contributory to any other insurance available to the City. Copies of the endorsements or policy forms reflecting these terms may be required for risk review.

3. COMMERCIAL GENERAL LIABILITY: Bidder shall carry Commercial General Liability

Insurance for all operations and shall include Contractual, Products and Completed

Operations and Personal and Advertising Injury coverage with limits of not less than: one million ($1,000,000) dollars each Occurrence and for Personal and Advertising Injury coverage and two million ($2,000,000) dollars for Products-Completed Operations Aggregate and General Aggregate. The Commercial General Liability insurance policy must include the following listed Coverages: Coverage A-Bodily Injury and Property Damage Liability, Coverage

B-Personal and Advertising Injury Liability, and Coverage C-Medical Payments. Coverage shall include coverage for premises and/or operations, independent contractors, products and/or completed operations for contracts, contractual liability, broad form contractual coverage, broad form property damage, products, completed operations, and personal injury. Personal injury coverage shall include coverage that has the employee and contractual exclusions removed. Coverage must be primary and non-contributory. The insurance policy must and may NOT include the ISO CG 21 39 CONTRACTUAL LIABILITY LIMITATION or ISO CG 24 46

AMENDMENT OF INSURED CONTRACT DEFINITION or similar endorsements. The Commercial

General Liability policy must be endorsed to add the City of Homestead as Additional Insured and include a waiver of subrogation endorsement in favor of the City. Copies of these endorsements and/or policy forms reflecting these terms may be required for risk review.

4. UMBRELLA OR EXCESS LIABILITY: Bidder may satisfy the minimum liability limits required above by providing proof of an Umbrella or Excess Liability policy. There is no minimum Per

Occurrence limit of liability under the Umbrella or Excess Liability; however the Annual

Aggregate limit shall not be less than the highest Each Occurrence limit for any of the policies noted above. If relying upon umbrella or excess liability limits to satisfy the minimum liability limits required above, Bidder agrees to name and endorse the City of Homestead, its officers, agents, employees and council members as additional insured. As additional insured, the City shall be defended and indemnified for claims caused by the acts, actions, omissions or negligence of Bidder, its employees, agents, subcontractors, and representatives; but is not defended or indemnified for the additional insureds own acts, actions, omissions, negligence.

If relying upon umbrella or excess liability limits to satisfy the minimum liability limits

ITQ#167053 Page 17 required above, policy(ies) must be endorsed with waiver of subrogation in favor of the City.

A copy of the policy endorsement may be required for risk review.

F. Risk Management expressly reserves the sole right to update, alter, amend or change insurance requirements as circumstances warrant.

Please refer to link for Minimum Insurance Requirements:

https://www.homesteadfl.gov/689/Minimum-Insurance-Requirements

6. PRICING PROPOSAL

PRICING PROPOSAL

A complete and operational system in accordance with this Scope of Work, applicable codes, permit requirements, manufacturer's instructions, and existing site conditions.

Line Item Description Quantity Unit of

Measure

Unit Cost Total

1 New Water line and yard hydrant installed.

1 Lump Sum

TOTAL

7. VENDOR SUBMISSION

The City request Suppliers to provide a Quotation for the supply of the Goods and/or Services detailed in this Invitation for Quote by the submission due date.

All correspondence from the Supplier to the City (including submission of the Quotation) shall be submitted electronically.

In the event that the Supplier chooses not to submit a Quotation, the City requests that the Supplier duly inform the City’s contact person of that fact.

All Quotations must be received no later than Monday, August 31, 2026, 2:00 pm, EST. The responsibility for submitting quotes before the stated time and date is solely the responsibility of the vendor. The City will not be responsible for delays caused for any occurrence.

RESPONSE TO THIS REQUEST REQUIRES THAT ALL TERMS ARE ADHERED TO. SUPPLIER SUBMITTING

ADDITIONAL TERMS & CONDITIONS MAY BE CAUSE FOR NON-CONSIDERATION AND REJECTION OF

QUOTE.

7.1. CERTIFICATION*

I certify that this quote submission is made without prior understanding, agreement, or connection with any corporation, firm or person submitting a quote for the same materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. I agree to abide by all terms and conditions of this request and certify that I am authorized to act on behalf of the bidder/contractor/supplier.

☐ Please confirm https://www.homesteadfl.gov/689/Minimum-Insurance-Requirements

ITQ#167053 Page 18

*Response required

7.2. Quote Documents*

Please download the below documents, complete, and upload.

• COH_Required_Forms_-_ITQ.pdf

*Response required

7.3. Licensing*

Provide a copy of your valid occupational/business license and State registration [Florida State

Registration can be located and printed at www.Sunbiz.org].

*Response required

7.4. ARE YOU ASSERTING LOCAL VENDOR PREFERENCE*

☐ Yes

☐ No

*Response required https://government-project.s3.us-west-2.amazonaws.com/135271/a67d043d-5b28-4c9d-acc6-542e9d7b8c35_COH_Required_Forms_-_ITQ.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4ERGTBAJG%2F20260824%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260824T182008Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjECoaCXVzLXdlc3QtMiJIMEYCIQDCmUSeUtiHMIEhTV5AMR%2B8hWjGTRvkg5qvgghOJ6lKIwIhAMeYo1sJuHFF2y0jgWk2%2FA3XnUGXFXAuXGd6xhYPc%2FQ%2BKpUFCPP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgxrPjJMMzl8%2BTQWFyUq6QSdZ9%2FVmHmDcr8ITFtHeQ7gsV9uE3as%2Fn6k8aV5ByvcpjP1WTQ%2BE%2FViz93e812rPXOYoVMV9k7IUIYJQG9q%2B%2Fz%2FuQvM0tXGII6QXc9P7Frt1M285oZidABGw8Tet3LLGw0yGrbaMyzPqYTUkBlF8Ullv7fWiiMAXI52AWGqQBI6ycKBHHkEy3tbF60MjZlVNc9%2B%2FaZ0l4fJaAPdBoefvPdKutbA03jerOY33iTjbIIiTuVEPe7rSeTI8Ar5luXg4VEfu25q18FGkbqYsw5dzJcRjWMpOXPn3T228rVKJ0YtwQkfDdJrp%2BA9iZ%2FyyjLjfRHw%2FFlY%2BDXx%2B4bKtdj5TgGuJrkPhuMl%2ByngGj1VCNSzLvUj%2FWWGYkb7XVu7Wautz2hK%2F9fr8jTGe10q8RJxNv1BncIeQQ2HBdlnUpyVcRRRhqqkpbN0Zk%2F6r4f%2BP1RhvOCtoRTkN%2BfSBGwWIQoDRjOKceGe9C70MfMbQexSNOD0fDr3mUM0PGyGJUUethDyL%2BZT8zkKxFznZtqwvSgF%2B12diVIT%2F%2B8IxyOZVV5WRmQrVYrT31tLw4rM%2BiEU6mOCFw3b%2BjF74syNfNNYjEbvtUihZoFA4O9J0JPnYTkHi8ORsJRU648KpAK5DVKLpRU2Y%2BIwTTxtUW%2F%2FwNYwCJcLDUTyXgfcwxSUGKbVchXAXDsCBvO1fOe1ETlKaWN%2BJcKaCfK3pi71QvQ1tfYKI1ZGtCBBBm2vawfciIOhrk4GA8jvYbXM6bpNX7ZFeVXYRVYoxVcjoPHcfsNN626Y4ohXoUV8gALhjVhpz4gSmvBLAeWBVRqPZXlg%2F9VC5TDri7LUBjqYAVeLthQiya7em%2F5zgo%2Baf7MFPr2%2Fbu%2BoHK1vjRFstyIoRweFdZYDb9kfsjzmWCu%2BxwqQJfvLQNi%2B%2FVwAawt2kM30kAvAtZwW6EWlj7EeKCX1xSZYNj%2B6K%2BydLbJsgu9Qm3Fnzir2qUIVqDZUjOmbr7XonxVbSyeI0y65FmSo3UpDdNoLhfx65DC8VSt0CU8Hd5N4VOBapQPi&X-Amz-Signature=625216562fb26a2c853aa82885442b27cb43b241353b722c06d4db34c86d6674&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22COH_Required_Forms_-_ITQ.pdf%22&x-id=GetObject https://www.sunbiz.org/