ITN260000000022 - Award Letter - Viable Bidder(s) Discovered.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement Award recommendation and evaluation synopsis – Invitation to negotiate (ITN) Background Information:

This ITN 260000000022 for food trays was undertaken by the Michigan Department of Corrections Procurement office to advise contractors of the State’s desire to purchase Aladdin Temp Rite food trays, and intention to enter into negotiations and execute a contract based on its belief that only one contractor – Aladdin Temp Rite - is able provide it.

Bidders:

The ITN was posted on SIGMA VSS on May 13, 2026, for 7 days. The following bidders submitted proposals by the published due date of May 19, 2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise Because the State received a response(s) from a bidder(s), other than the intended source, the State reviewed the response(s) to determine if a viable alternative(s) existed.

1. ITN Evaluation Process A Responsible Vendor is a vendor who demonstrates the ability to successfully perform the duties identified by the ITN. A Responsive proposal is one that is submitted in accordance with the ITN instructions and meets all mandatory requirements identified in the ITN.

· The tray must be a two-piece system (server and cover) that provides both hot and cold retention within each tray cavity.

· Server tray dimensions must be 1.8” Height, 13.4” Width, 20.6” Length.

· Cover dimensions must be 2.6” Height, 13.4” Width, 20.6” Length.

· Nested height of the tray and cover combined must be 4.2”.

· Server tray must have 2 large and 2 small rectangular walled cavities to support a wide range of menu items with a beverage compartment and utensil storage.

· Cavity A dimensions: 7.4” Length, 4.8” Wide, 1.1” Height, 2.7” Depth Clearance to the top of the lid

· Cavity B dimensions: 4:5” Length, 3.4” Wide, 1.0” Height, 2.6” Depth Clearance

· Cavity C dimensions: 7.1” Length, 4.6” Width, 1.00” Height, 2.6” Depth Clearance

· Cavity D dimensions: 4.5”, Length, 3.4” Width, 1.0” Height, 3.1” Depth Clearance

· Cavity E dimensions: 11.5” Length, 5.3” Width, 1.2” Height, 3.5” Depth Clearance

· Exterior depth clearance 4.20” in depth

· Exterior plastic shell material must be made of polypropylene

· Fully foamed insulation must be made from polypropylene foam

· Lightweight

· Stackable

· Washable

· Must have thermal zone principle: Each compartment is fully enclosed by 360° of insulation, creating independent thermal zones that help maintain hot or cold temperatures consistently within each cavity.

· Must be National Sanitation Foundation (NSF)/American National Standards Institute (ANSI) 2 Certified.

Responses to this ITN were reviewed by:

Erin O’Neil, Procurement Technician Oneile2@michigan.gov (517)241-3433

2. ITN Evaluation Results

A. Bidder #1 Bidder #1 has not met the requirements of being responsive and responsible due only providing the cost and estimated length of delivery. The bidder did not provide additional details in writing describing the product.

3. Award Recommendation:

Because the State has determined that (a) viable alternative(s) to the intended source exist(s), an award recommendation and the purchase will be processed through a separate competitive bidding process.

Questions about this ITN may be directed to the Solicitation Manager who may be contacted as follows:

Erin O’Neil, Solicitation Manager Oneile2@michigan.gov (517)241-3433

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