ITN Summary Document.docx

State of Michigan Invitation to Negotiate 190000000044

INVITATION TO NEGOTIATE

NOTICE OF INTENT TO NEGOTIATE AND CONTRACT WITH A SINGLE PROVIDER

Date: May 1, 2019

The State of Michigan intends to make a purchase for which it believes there is no viable alternative. The purpose of this notice is to attempt to identify possible alternatives.

Requestor: Laura Dotson, Michigan Department of Transportation (MDOT)

1. State Contact Information:

The sole point of contact concerning this Invitation to Negotiate is:

Laura Dotson Solicitation Manager Telephone number: (517) 373-2134 DotsonL2@michigan.gov

2. Description of Purchase:

MDOT’s Youth Development and Mentoring Program is a statewide program that brings on 400-500 participants throughout the State of Michigan for an 8-15 week mentoring and training program. YDMP participants are exposed to, participate in, and are responsible for various work activities. A mobile shoe truck as a resource is needed for procurement. This service will ensure participants are properly fitted with boots that are in alignment with MDOT’s department standards. A mobile service provides boots at the time of fitting vs. shipping the boots later and the potential of returning boots. We researched other known vendors in Michigan (including the state contract vendor, Grainger and a frequently used state vendor, Cintas) and the Michigan Industrial Shoe was the only vendor who could meet our distribution needs/mobile truck for this limited assignment.

Safety Boot Requirements

· ASTM F2413 or ANSI Z41 six inch or higher safety-toe footwear. Composite toe is an acceptable substitute for steel toe.

· I-75 marking

· Maximum price per pair of boots $80

· 400-500 pairs of boots (approximate breakdown below):

· Saginaw Area – Approximately 25

· Grand Rapids, Muskegon, and Cadillac Areas – Approximately 50

· Detroit Area – Approximately 160

· Gaylord, Traverse City, Alpena Areas – Approximately 70

· Kalamazoo Area – Approximately 35

· Escanaba, L’Anse, St. Ignace Areas – Approximately 30

· Lansing, Jackson, Adrian Areas – Approximately 110

· Boots will be needed by late April to early June.

*These are estimates. Exact quantities are unknown.

3. Description of Action: One time buy. Purchase Orders (PO) please note that this approval will result in multiple purchase orders. We will have at least 1 per MDOT region.

4. Intended Source: Michigan Industrial Shoe (SIGMA Vendor Number CV0025476)

5. Questions: Questions concerning the Invitation to Negotiate must be posted on www.michigan.gov.com/SIGMAVSS no later than May 3, 2019. In the interest of transparency, only written questions will be accepted. Answers to questions will be posted on www.michigan.gov.com/SIGMAVSS.

Responders should submit their questions using the following format:

6. Response Deadline: Any potential bidder, who does not agree that this good or service is available only from the intended source, must submit a response to the Solicitation Manager by May 9, 2019 Your response must be in writing and describe the product or service you are offering as an equivalent.

Version 1 Revised: 07-28-2017